INSTRUCTIONS for OFFEROR as of 06.12.2026.pdf

REQUEST FOR QUOTE/ INSTRUCTIONS TO OFFERORS

This section specifies the format and content that contractors shall use in this Request for Quote (RFQ). The intent is not to restrict the contractors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Vendors shall submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Quotes shall be in the form prescribed by and shall contain a response to each of the areas identified. Any quote which does not provide, as a minimum, that which is required in this RFQ may be determined to be substantially incomplete and not warrant any further consideration.

Offerors shall submit a quote in response to the requirements of the Defense Health Agency Contracting Activity Research and Development (DHACA – R&D) on behalf of the Walter Reed Army Institute of Research (WRAIR) to purchase the GraphPad Prism version 11.x group corporate yearly subscriptions with updates.

PROPOSED

CLIN

STRUCTURE

Description QTY Price Each Total Price

GraphPad Prism version 11.x group corporate yearly subscription with updates 36 $ $

TECHNICAL INSTRUCTIONS

Technical: The offeror shall provide a written narrative that effectively demonstrates and reflects how they intend to meet the Government requirements. This shall address the Offeror’s approach for:

1. GraphPad Prism version 11.x group corporate yearly subscription with updates for

36 activations/users.

2. Delivery shall be electronic and accomplished via download.

3. Online technical support capability.

3. The Contractor shall permit the Government to perform software vulnerability scans on acquired software to identify potential weaknesses in the code.

Collaboration between the Contractor and the Government is required to address any vulnerabilities detected during these scans. Additionally, the Contractor is responsible for providing ongoing support to patch vulnerabilities throughout the software’s lifespan. All Commercial-Off-The-Shelf (COTS) software shall be registered on SAM.gov and have a cage and Data Universal Number System (DUNS) number.

Contractors shall provide sufficient written technical documentation to allow for a thorough evaluation of their quote. Additionally, all sections of the Offeror’s Technical Quote shall make direct reference to the Minimum Essential Characteristics (MECs).

The Quote shall be presented in a clear and logical order.

The Offeror shall demonstrate that it has a clear understanding of the requirements outlined in the MEC and the ability to meet the MEC requirements in order to be considered for award. Technical quotes shall include sufficiently detailed information to enable evaluation based on the factor listed below:

Technical Ability – Each proposing contractor will be evaluated based on whether they conform to the requirement as outlined in the MEC and meet the requirements per the planned Contract Line-Item Number (CLIN) structure.

OFFEROR MUST PROVIDE DATE OF QUOTE EXPIRATION AND POINT OF CONTACT

AS PART OF QUOTE.

PRICE QUOTE INSTRUCTIONS

Contractor shall specify the Total Price for each CLIN in the RFQ per the planned CLIN structure. Contractors shall be evaluated to ensure fairness, reasonableness, and completeness. The Government anticipates award of a Firm Fixed Price contract.

Contractors shall submit firm-fixed pricing for all the above requirements. Include any applicable discounts to the Government.

The Contractor shall provide a Price Quote to include the following items:

• A completed copy of the planned CLIN structure to reflect proposed pricing for all required items to include all associated materials.

The contractor’s initial quote shall contain the contractor’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award an order without discussions but reserves the right to discussions if later deemed by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this RFQ.

PROPOSAL SUBMISSION INSTRUCTIONS

POINT OF CONTACT (POC): Questions and quotes shall be sent via email to the POCs for this RFQ: Ashley Atkins at ashley.n.civ@health.mil. The Offeror is responsible for ensuring receipt by the POC.

QUOTE DUE DATE: IN ACCORDANCE WITH (IAW) Block 8 STANDARD FORM (SF) 1449.

ELECTRONIC SUBMISSION: Quotes shall be electronically submitted to the POC above.

Your submission should include a Price Quote. The Price Quote shall be submitted in MS Word, MS Excel or searchable PDF format. The firewall utilized by the Government contracting office does not authorize or accept ZIP files.

EVALUATION OF RFQ

(a) The Government will award a contract resulting from this Request for Quote (RFQ) to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Technical Factor 2: Price

(b) Basis for Award & Evaluation This will be a Lowest Priced Technically Acceptable (LPTA) procurement. The Government intends to evaluate quotations and award a contract without discussions.

The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Each of the evaluation factors will be rated as follows:

SEE FAR 52.212-2 FOR EVALUATION FACTORS

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Other Administrative Instructions:

System for Award Management (SAM). Contractor must be registered in the SAM database to be considered for award. Registration is free and can be completed online at http://www.sam.gov; provide UEI number; CAGE Code, and Taxpayer Identification Number (TIN).