Instructions for Completing Technical Specifications.xlsx
XLSX spreadsheet 16 KB Posted
- Solicitation number
- RFQ - 18F - 23082900000000000061
- Issued by
- Cumberland County, Maine
About this file
This document is an instructions sheet for technical specifications and a detailed inventory list for the State of Maine, specifically the Maine Revenue Services (MRS) organization, regarding the procurement of Lexmark multifunction devices (MFDs) and associated maintenance services. The RFQ solicits bids for the supply and delivery of replacement Lexmark printers/copiers across 22 locations: one device at the Portland office (135 Presumpscot Street, Portland, Maine), two devices at the TSI Office (442 Civic Center Drive, Augusta, Maine, Suite #400), and 19 devices at the Main Office (51 Commerce Drive, Augusta, Maine). The replacement models specified include primarily the Lexmark CX860dte, with select locations requiring the Lexmark CX944adxse for enhanced capabilities. Current device inventory ranges from approximately 9,729 to 399,237 pages printed. The required delivery date is January 8, 2024. Bidders must indicate compliance with each technical specification by marking "X" for specifications met, "N/A" for unavailable equipment, or "AE" for approved equal alternatives, with detailed justifications required for any exceptions.
The contract requires an annual maintenance and support agreement covering all parts, repairs, and costs associated with MFD maintenance and service, excluding toner, staples, paper, and network connections. Support and repair technicians must be located within 30 miles of 51 Commerce Drive, Augusta, Maine, and provide services between 8:00 a.m. and 5:00 p.m. on days when MRS is open for business. All technicians must execute confidentiality agreements and be accompanied by state employees during on-site work. The provider must maintain inventory of non-toner consumables and parts, including fusers and maintenance kits. Bids that fail to provide requested information or contain false or misleading information will be rejected as unresponsive. Award will be made on a best value basis, considering whether specifications are met, price, and delivery capabilities. All questions regarding the RFQ must be submitted through the designated Question and Answer link on the Solicitation Details View page.
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| File | Type | Posted |
|---|---|---|
| HowtoSearchBidsandRespond.pdf | ||
| RFQ Specifications.docx | DOCX document |
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Sheet1
INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET
Please complete the checklist for technical specifications set forth below. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation. If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.
| The following abbreviations must be used by interested Bidders: | |
| X | Meeting Specification |
| N/A | Not Available |
| AE | Approved equal process |
The award will be made on a best value basis to the vendor that either meets or most closely meets the specifications, while taking price and delivery into consideration.
If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.
| Technical Specifications | Technical Specifications Abbreviation | |||||||||||
| Current Printer Location (old location) | Current Make | Current Model | Serial Number | Current Number of prints | Current Maximum Paper Dimensions | Current Add ons | Add on changes | Replacement Model | Replacement Pages Per Minute (BW / Color) | Replacement Accessories | Maximum Paper Dimensions | |
| Portland | Lexmark | CX825 | 7564804010TR6 | 185,668 | Up to Letter / Legal Only | 2 -550 sheet drawer |
Duplex Finisher 464 GB disk casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex Inline Staple Finisher Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Admin Color | Lexmark | CX825 | 75648460D12RG | 249,003 | Up to Letter / Legal Only | 2-550 sheet drawer |
duplex Staple Finisher finisher 464 GB disk casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex Inline Staple Finisher Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Income Tax Near 217 | Lexmark | CX825 | 75649220E1872 | 237,852 | Up to Letter / Legal Only | 2-550 sheet drawer |
Duplex 464 GB disk
| Casters | Decomission- trade only | N/A | |||||
| OPS/RPC | Lexmark | CX825 | 75649220E1882 | 126,728 | Up to Letter / Legal Only | 2-550 sheet drawer |
Duplex 464 GB disk Casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Systems QA | Lexmark | CX825 | 75649220E187P | 78,822 | Up to Letter / Legal Only | no finisher |
Duplex 2X 550 sheet drawer 464 GB disk caster base Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| OIT App/Dev | Lexmark | CX825 | 75649220E1874 | 9,729 | Up to Letter / Legal Only | 2-550 sheet drawer |
Duplex 464 GB disk Casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Scanning room (Stars) | Lexmark | CX825 | 75648260D0ZVR | 10,947 | Up to Letter / Legal Only | 2 -550 sheet drawer |
Duplex Finisher Staple finisher-- (Stapler not needed) 464 GB disk casters needs to sort-- Stapler not needed- Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Finisher (sort) Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Sales Tax | Lexmark | CX825 | 75649450F1KGH | 115,104 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex Staple, hole punch Finisher Finisher Finisher 464 GB Disk Casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex External Staple / Punch Finisher Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Compliance Admin | Lexmark | CX825 | 75640530G1XWX | 116,325 | Up to Letter / Legal Only | 2-550 sheet drawer |
Duplex 464 GB disk Casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Income Tax near 213 | Lexmark | CX825 | 75649470F1L69 | 150,209 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex Staple, hole punch Finisher Finisher Finisher 464 GB Disk Casters Income tax wants both model CX944 but only one needs booklet finisher Lexmark CX944adxse 65 / 65 2 x 550 Sheet Tray 2,000 Sheet Tandem High Capacity Feeder (Letter) Duplex External Staple / Punch /Finisher Hard Disk Casters
| Up to 11" x 17" | ||||||
| Property | Lexmark | CX924de | 7559020005329 | 339,698 | Up to 11" x 17" | High Capacity feeder |
duplex 464 GB disk casters
Lexmark CX944adxse 65 / 65 2 x 550 Sheet Tray 2,000 Sheet Tandem High Capacity Feeder (Letter) Duplex Hard Disk
| Casters | Up to 11" x 17" | ||||||
| Criminal | Lexmark | CX924de | 7559020005293 | 14,118 | Up to 11" x 17" | High Capacity Feeder |
Duplex 464 GB Disk Casters Lexmark CX944adxse 65 / 65 2 x 550 Sheet Tray 2,000 Sheet Tandem High Capacity Feeder (Letter) Duplex Hard Disk
| Casters | Up to 11" x 17" | ||||||
| TSI Compliance | Lexmark | MX826 | 7465919020MN3 | 399,237 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex 464 GB disk casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray 2,200 Sheet High Capacity Feeder (Letter) Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| TSI Admin | Lexmark | MX826 | 7465919020MMY | 287292 | Up to Letter / Legal Only | High Capacity Feeder (2100) |
Duplex 464 GB disk casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray 2,200 Sheet High Capacity Feeder (Letter) Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Sales Audit | Lexmark | MX826 | 7465919020MND | 101,999 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex Staple Finisher Finisher 464 GB Disk Casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray 2,200 Sheet High Capacity Feeder (Letter) Duplex Inline Staple Finisher Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| ASED Certmail | Lexmark | MX826adxe | 7465921020NV3 | 343627 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex 464 GB Disk casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray 2,200 Sheet High Capacity Feeder (Letter) Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| ASED/Infopoll | Lexmark | MX826adxe | 7465919020MN2 | 246,206 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex Staple Finisher Finisher 464 GB Disk Casters needs to stort- Stapler not needed- Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray 2,200 Sheet High Capacity Feeder (Letter) Duplex Hard Disk Included
| Casters Finisher (sort) | Up to Letter / Legal Only | ||||||
| Compliance | Lexmark | MX826adxe | 7465919020MP6 | 236033 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex 464 GB Disk Casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray 2,200 Sheet High Capacity Feeder (Letter) Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| TCU | Lexmark | MX826adxe | 7465919020MRN | 208338 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex Staple Finisher Finisher 464 GB Disk Casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray 2,200 Sheet High Capacity Feeder (Letter) Duplex Inline Staple Finisher Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Admin | Lexmark | MX826adxe | 7465919020MN8 | 55784 | Up to Letter / Legal Only | High Capacity Feeder |
Duplex Staple Finisher Finisher 464 GB Disk Casters Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray 2,200 Sheet High Capacity Feeder (Letter) Duplex Inline Staple Finisher Hard Disk Included
| Casters | Up to Letter / Legal Only | ||||||
| Ops Sec office (Service Center) | Lexmark | MX826adxe | 7465919020MR6 | 29459 | Up to Letter / Legal Only | High Capacity Feeder (per unit high speed not required) |
Duplex 464 GB Disk Casters per unit high speed not required Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex Hard Disk Included
| Casters | Up to Letter / Legal Only | |||
| MRS Ops | Lexmark | X954 | 7558100412711 | |
| 127490 | Up to 11" x 17" | 1024MB memory |
Duplex Booklet finisher 465 GM Hard disk casters Booklet finisher not needed Lexmark CX860dte 60 / 60 2 x 550 Sheet Tray Duplex Hard Disk Included
| Casters | Up to 11" x 17" | |||
| Income Tax X954 | Lexmark | X954 | 7558102538029 | |
| 167264 | Up to 11" x 17" | 1024MB memory |
Duplex Booklet finisher 465 GM Hard disk casters Lexmark CX944adxse 65 / 65 2 x 550 Sheet Tray 2,000 Sheet Tandem High Capacity Feeder (Letter) Booklet Finisher Duplex Hard Disk
| Casters | Up to 11" x 17" | |
| Technical Specifications | Technical Specifications Abbreviation | |
| Annual contract for maintenance and support including parts, repairs and all other costs related to all MFD maintenance and service at these locations: | ||
| Portland office - (1) device at location-135 Presumpscot Street, Portland, Maine. | ||
| TSI Office - (2) devices at location- 442 Civic Center Drive Augusta Maine Suite #400. | ||
| Main Office - (19) devices at location- 51 Commerce Drive, Augusta, Maine. | ||
| The Provider will be expected to provide all maintenance and support including parts, repairs and all other cost associated with running the printers. Excluding Toner, Staples, Paper and all associated connections between the devices and Maine Revenues network. Support and repair technicians will be located within thirty (30) miles of 51 Commerce Drive, Augusta, Maine. All support and repair work will be performed between 8:00 a.m. – 5:00 p.m. on days when MRS is open for business. All support and repair technicians will sign a Confidentiality Agreement and be accompanied by a state employee while on site at any of the above locations. MRS also expects the Provider to carry an inventory of non-toner consumables/parts including fusers, maintenance kits, for use in repairing and maintaining the MFDs. | ||
| Delivery addresses: | ||
| 1. Lexmark quantity-1-see sheet, identified as Portland- 135 Presumpscot Street, Portland, Maine. | ||
| 2. Lexmark quantity -2- see sheet identified as TSI Compliance and TSI Admin- 442 Civic Center Drive Augusta Maine Suite #400. | ||
| 3. The remaining nineteen printers to be delivered to 51 Commerce Drive, Augusta, Maine. | ||
| Required delivery date: January 8th, 2024 |
File details come from the government source that posted it. Updated .