Instruction to Quoters-MU.pdf

INSTRUCTIONS TO QUOTERS

1. Notices to Quoters:

1.1. COMPETITION: This competitive acquisition is 100% set aside for Total Small Business set-aside, pursuant to the requirements of Federal Acquisition Regulation (FAR) Part 19, Small Business Programs.

1.2. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE for this acquisition is 541519. It is the Quoter’s responsibility to ensure that its System for Award Management (SAM) registration includes this NAICS. Failure to register under this NAICS shall make the Contractor ineligible for award.

1.3. SYSTEM FOR AWARD MANAGEMENT (SAM): To be eligible for award of a Department of Defense (DoD) contract, Contractor registration in the SAM database is required (see FAR Clause 52.204-7). Failure to register with SAM shall make the Contractor ineligible for award. New registration in SAM can take a few weeks.

Therefore, it is critical that Quoters interested in this solicitation complete their SAM registration in sufficient time to meet solicitation representation and certification requirements.

1.4. AMENDMENTS: It is the responsibility of all interested parties wishing to provide a quote on this requirement to monitor SAM.gov for any/all amendments to this solicitation. The Quoter is required to acknowledge amendments in their quote. Failure to respond to an amendment shall render the quote ineligible for award and thereby rejected.

1.5. SOLICITATION QUESTIONS: Questions shall be in writing and e-mailed to Jeanellia.s.payne.civ@army.mil and Edward.w.wojtan2.civ@army.mil. Questions concerning this solicitation will be accepted up to 18 June 2026, 12:00 PM EDT. The Government does not commit to providing responses to questions submitted after 18 June 2026; however, attempts to answer all relevant questions will be made.

1.6. QUOTE SUBMISSION: All quotes must be received digitally by e-mail to Jeanellia.s.payne.civ@army.mil and Edward.w.wojtan2.civ@army.mil prior to the quote due date 26 June 2026. The Request for Quote (RFQ) contains provisions and other items required to be completed by the Quoter and returned with its quote. Failure to provide this information with the quote shall render the quote non-responsive and not eligible for award. Quotes are due 26 June 2026 at 12:00 PM EDT. The digital quote package shall be clearly marked containing the procurement title, solicitation number and Quoter’s company name.

1.7. QUOTES: The Quoter shall submit a quote that addresses all evaluation areas. A Government team will evaluate each quote strictly in accordance with its content and will not make assumptions based on aspects not specified. The quotes shall be complete, compliant with these instructions, and represent the best terms the Quoter will extend.

1.8. FACTORS: Quotes will be evaluated on two factors: Technical Capability and Price.

2. EVALUATION FACTORS:

2.1. FACTOR 1 - TECHNICAL CAPABILITY: The Quoter must submit a quote and capability statement for all items detailed in the Statement of Work. See “Attachment_1 Statement of Work-MU”

2.2. FACTOR 2 – PAST PERFORMANCE: The offeror must submit a maximum of 3recent and relevant past performance reference(s) performed by the prime contractor or major subcontractors. To be considered 'Recent,' the effort must be ongoing or have been completed within the past three (3) years from the solicitation release date.

2.3 FACTOR 3 - PRICE: Award will be made to the lowest priced technically acceptable (LPTA) Quoter.

EVALUATION FACTORS FOR AWARD

1. Basis of Award: The Government intends to award one (1) contract to Total Small Business under NAICS 541519. The Government will use LPTA selection procedures. Quotes will be evaluated for technical capability on an acceptable/unacceptable basis, as described in the tables in paragraph two (2), Evaluation Factors. Award will be made to only the quote which is determined to be technically acceptable and determined to be the lowest price.

Incomplete quotes may be considered ineligible for award.

1.1 The Government intends to award the contract without discussions. Quoters should provide their best, complete quote upon initial submission.

1.2 Quotes will be evaluated on two factors: Technical Capability and Price.

2. Evaluation Factors:

2.1 Technical Capability: To be considered acceptable, Quoter must provide a quote and capability statement which meets or exceeds all requirements in Statement of Work.

2.2 Past Performance will be evaluated on an Acceptable/Unacceptable basis. The Government will evaluate the recency (3 years from date of solicitation), relevance, and quality of the offeror's past performance to determine an overall confidence assessment. An offeror with no relevant past performance history will receive a Neutral rating, which will be treated as 'Acceptable'

2.3. Price: The Quoter shall provide the total price for the requirement. Price will not receive an adjectival rating. The Government shall conduct an evaluation of all acceptable quotes. Award will be made to the LPTA quote.

Technical Capability Acceptable / Unacceptable Ratings Adjectival Rating Description

Acceptable Quote meets or exceeds the requirements of Statement of Work.

Unacceptable Quote does not meet the requirements of Statement of Work.