Instruction to Offerors - PG 18 - 14 Door Finishes.docx

Instruction to Offerors The Government will review all proposals received for the purposes of determining the best qualified firm to update The VA Standards for Room Finishes, Door, and Hardware Schedule Program Guide (PG-18-14). Firms shall briefly describe why their team is best qualified to perform the various elements/factors listed in the statement of work and be cognizant of the evaluation criteria. Request for Information (RFI)’s regarding the solicitation shall be submitted electronically no later than 12:00 p.m. ET on June 19, 2024, to deborah.faulkner@va.gov. The technical proposal shall be submitted electronically to the Contracting Officer as stated no later than the date indicated on page 1 block 8. Late proposals will not be evaluated.

Technical Evaluation: This evaluation is accomplished by the Technical Evaluation Board (TEB) review of each proposal against the factors and sub-factors as stated in the solicitation.

Price/Cost Evaluation: Price/cost will be negotiated with most highly qualified firm.

1. Evaluation Factors

The Government will evaluate the factors described below:

Factor 1: Technical Competence (10 pts):

A. Documentation team has 8 years of experience programing, establishing, composing, and implementing a complete master interior finish plan and door and hardware schedule for medical healthcare systems B. Documentation of experience with Technical Information Library documents to extract relevant information needed to update the interior finish, door and hardware schedules in PG 18-14

Factor 2: Professional Qualifications (10 pts)

A. Identification of key personnel to accomplish work described in solicitation by providing resumes with necessary credentials

Factor 3: Past Performance A. Work Experience Relevant to Scope B. Documentation of Satisfactory Workmanship, Meeting Schedules, Administration of Job, Resolution of Problems Customer Satisfaction and Delivery of Product C. Client Overall Satisfaction

· The Government requires three (3) Past Performance Questionnaire (PPQ) (see attachment in Section D), be completed for similar scope and complexity which indicates the required experience for PG 18 -14 Room Finisher project. The offeror shall instruct the references to complete the Past Performance Questionnaires (PPQs) attachment and submit it to the Contracting Officer (Deborah.Faulkner@va.gov) by the closing date and time of the solicitation. Any PPQs received outside of the referenced POC will not be accepted.

References shall include, company name, location, type of project, size of project, cost of project and contact person with name, email address and number. The basis of the evaluation will be the degree to which the before mentioned documents reflect a trend of satisfactory performance considering:

1) a pattern of successful completion of tasks.

2) a pattern of deliverables that are timely and of good quality

3) a pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc)

4) tasks that are identical to, similar to, or related to the type of work that will be required through this Scope of Work; and

5) fiscal responsibility of Government funds.

Basis of Evaluation: The offerors past performance will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of this RFP. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government (e.g. Past Performance Evaluations, PPIRS, FAPIIS, eSRS, performance recognition documents, and information obtained from any other source). Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably for past performance. An offeror with no relevant past performance history will be rated neutral.

2. Evaluation of Qualifications Qualification packages will be evaluated by the TEB using the factors described in Instruction to Offerors. Qualifications will be reviewed and scored by the evaluation team consisting of the Project Manager and 2 additional technical SME(s). Factors 1, 2, and 3 are of equal importance. At the end of individual ratings, the (TEB) members will provide an award recommendation. The final decision will be made by the Contracting Officer.

**A fee proposal will be requested from the offeror with the highest overall rating. Negotiations will be conducted with the most highly qualified offeror. If the Government is unable to reach a fee agreement, negotiations will cease. The next highest qualified offeror will be notified to provide a fee proposal.

PRICE:

DO NOT SUBMIT A PRICE PROPOSAL – THIS IS A QUALIFYING PHASE ONLY

Numerical Ratings:

The following table shall be used to rate quote/proposals. Table 1 will be used to assign a rating to Factor 1 - Technical Competence and Factor 2 - Professional Qualifications. Table 2 will be used to assign a rating to Factor 3 – Past Performance. The Government shall consider this information, as well as information obtained from any other sources, when evaluating the offeror past performance. The source selection authority shall determine the relevance of similar past performance information. An offeror without past performance will be rated neutral.

Price proposals will not receive a rating.

Table 1. Technical Competence/ Professional Qualifications

Table 2. Past Performance:

Strength: Any aspect of a proposal when judged against a stated evaluation criterion enhances the merit of the proposal or increases the probability of successful performance of the contract.

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness: A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency: A material failure of a proposal to meet Government requirements or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.