Instruction to Offerors.docx

SECTION E - SOLICITATION PROVISIONS

Note that FAR PART 13 Simplified Acquisition Procedures will be used.

1. OFFER SUBMISSION

Offerors shall submit their offer via email to Francine Valverde at francine.valverde@va.gov by 12:00 pm EST on August 12, 2024. Offers shall be assembled by the following Sections: each section shall be easily identified.

Section A - Offer Form (Standard Form 1449) Signed and dated, include the North American Industry Classification System (NAICS) code and small business size standard. Unique Entity Identifier (UEI) Number shall be entered in the block with the Offerors name and address.

Section B – Pricing Pricing shall be submitted on separate document on Company Letterhead addressing each line items. If submitting a quote as a reseller/distributor, vendors must submit the (LOA) Letter of Authorization as an authorized distributor/reseller of the (OEM) Original Equipment Manufacturer.

Section C – Offerors Representations and Certifications A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/.

All Offerors shall be registered and current in the System for Award Management (SAM) database at time of award.

Only organizations with an active SAM.GOV account can be considered. Utilize this link to either start a new registration or to renew the organization’s registration. https://sam.gov/content/home

2. Delivery Address

Chesapeake VA HCC1 70 Knells Ridge BLVD Chesapeake VA 23320 Lydia Thomas at 269-873-2599 prior to delivery.

3. Amendments:

Amendments to this solicitation will be posted. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

4. AWARD BASIS

Note that FAR Part 13 Simplified Acquisitions Procedures for Certain Commercial Items procedures will be used.

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, quotes the lowest price, whose quoted price does not exceed the amount of funding available for the procurement, and whose quoted price is found to be reasonable.

Like items will be evaluated on price and whether or not they meet and or exceed all of the salient characteristics.

Failure to submit a complete quote/proposal may result in a technically unacceptable determination.

5. QUESTIONS

Offerors should submit all questions regarding this solicitation to the Contracting Officer in writing, via email, to Francine Valverde at francine.valverde@va.gov. on or before 3:00 pm, EST on August 9, 2024.

Address Subject Line: Exam Chairs - 36C24624Q1044 Telephonic (verbal) questions will not be addressed.

All responses to questions, which may affect offers, will be incorporated into a written amendment to the Request for Quote.

6. DUE DATES

All offers/quotes shall be submitted on a separate document on company letterhead, with quote breakdown, delivery lead time by 12:00 pm EST on August 12, 2024, via email to Francine Valverde at francine.valverde@va.gov. Facsimiles are not authorized under this announcement.

7. COMPANY INFORMATION TO INCLUDE:

a. Company Name

b. SAM CAGE & Unique Entity ID under which the company is registered in Sam.gov/ https://veterans.certify.sba.gov/

c. Company Address

d. Point of contact name

e. Telephone number

f. Email address

g. Socioeconomic data

h. Company Business Size Status and representations of your business

i. Names and types of current federal contracts Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f) NOTE: Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in any subsequent solicitation.

(End of Provision)