Instruction to Bidders.pdf

SOLICITATION NO. 15B61724Q00000015

Installation of Staff Housing Roofs

FCC Lompoc

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCC LOMPOC, CA

ISSUE DATE: July 15, 2024

QUOTE DUE DATE: Friday, August 9, 2024, by 3:00 p.m. PST

BIDS SHALL BE SUBMITTED ELECTRONICALLY TO:

Kaitlyn Flowers Contracting Officer k20flowers@bop.gov

INSTRUCTIONS TO BIDDERS

BID SUBMISSION PROCEDURES

SOLICITATION 15B61724Q00000015

Installation of Roofs at FCC Lompoc

Friday, August 9, 2024, by 3:00 p.m. PST

TITLE:

DEADLINE FOR

RECEIPT OF BIDS:

E-mail Bids to: k20flowers@bop.gov

***********************************IMPORTANT********************************************

CONTRACTORS MUST BE REGISTERED IN WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS

SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN WWW.SAM.GOV MUST MEET THE

SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238160 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. DOCUMENT REQUIREMENTS

* *SUBMIT: BID SUBMISSION COVER PAGE, PAGES 1, 2, 7, & 47 THRU 55 OF THE SOLICITATION

DOCUMENT AND BID BOND*

Each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award.

A. SECTION 1:

SF-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 10 and 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your WWW.SAM.GOV registration. Blocks 21 thru 31c are to be completed only by the Government! Include Unique Entity Identifier#, TAX ID#, CAGE Code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 7 Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

C. SECTION 5: Attachments, page 41.

SF-24 BID BOND

Reference Provision 52.228-1 and FAO-0001.

Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature and raised seal (if applicable) must be mailed to the below and received by the bid opening time and date: Federal Bureau of Prisons

FCC Lompoc ATTN: Kaitlyn Flowers 3901 Klein Blvd.

Lompoc, CA, 93436

Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website: https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a bop54544 Highlight bop54544 Highlight percentage). Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is the amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your WWW.SAM.GOV registration (e.g. company name, address, etc).

D. SECTION 7:

1. FAR Provision 52.204-8 - Pages 47-50 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation.

Therefore, bidders should not mark either of the two options under section (b)(2). Leave these options unmarked.

2. FAR Provision 52.209-7 – Pages 50-51 Complete item (b) as applicable.

3. FAR Provision 52.204-24 – Pages 51-53 Complete item (d)(1)&(2) as applicable.

4. FAR Provision 52.209-13 – Page 53-54 NOTE: Pursuant to section (b) of this provision, Certification. Bidder shall check either (1) or (2).

5. FAR Provision 52.229-11 – Pages 54-55 Complete item (d)(1)&(2) as applicable.

6. Past Performance Information – Page 55

7. FAR Provision 52.209-12 - Page 51

Complete item (b)(1)-(3) as applicable.

E. Amendments, if any, must be acknowledged and submitted with the bid by one of the methods described in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

II. PRE-BID CONFERENCE SITE VISIT:

A pre-bid conference and site visit are scheduled for Tuesday, July 23, 2024 at 11:00 A.M. local time, at FCC Lompoc, Outside Facilities Building, 3901 Klein Blvd, Lompoc, CA, 93436. Attendance is not mandatory (see provision 52.236-27 Alternate-I of the solicitation).

Criminal History Check will be required for all attendees. The authorization for release of information (Form BP- A0660 Criminal History Check, attached) shall be completed for each attendee and sent to fxpena@bop.gov by 1:00 pm time on Friday, July 19, 2024. The forms must include a cover letter indicating they are for the Installation of Staff Housing Roofs:

•Company name and list of individuals from the company who will be attending.

•Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Fernando Pena, fxpena@bop.gov, 805-735-2771 to ensure receipt of Criminal History Check forms and directions to FCC Lompoc.

All contractors approved to enter the institution for the pre-bid meeting must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security procedures.

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Kaitlyn Flowers, Contracting Officer, via email at k20flowers@bop.gov no later than Wednesday, July 31, 2024 at 1:00 pm PST. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation. All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

IV. ELECTRONIC BID SUBMISSION & BID OPENING

SPECIAL INSTRUCTIONS PERTAINING TO ELECTRONIC BID SUBMISSION (FAR 14.302 AND 14.304) Electronic copies of bids and the Standard Form 24, Bid Bond, shall be submitted through e-mail to Contracting Officer, Kaitlyn Flowers, k20flowers@bop.gov

SENDING FILES. In an effort to reduce paperwork and reduce cost, all bids shall be submitted electronically.

All submissions should be in Adobe PDF format.

Title the file(s) in the following format:

BID_15B61724Q00000015_COMPANY NAME_ DESCRIPTION

Upload Completion & Deadline. Interested parties shall submit responses no later than the date specified on solicitation document. The time & date of bid receipt will be the upload completion / delivery time & date recorded.

1. Electronically submitted offers must include the completed SF 1442 (in accordance with FAR 52.214-18), Acknowledgment of all amendments completed Section 2 - Commodity or Services Schedule, original Bid Bond, and the bidder's representations and certifications.

2. Please note, oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

3. Bidders shall ensure wet-signed original copies of the Bid Bond have been received at the physical location to the following point of contact prior to the bid deadline. Bid bonds should include bid bond number if available.

Federal Bureau of Prisons FCC Lompoc ATTN: Kaitlyn Flowers 3901 Klein Blvd.

Lompoc, CA,

4. DELIVERY of hard copies and/or CD-ROMs of offers, modifications thereto, or cancellations of offers will not be accepted.

5. OFFERS BY TELEGRAPH. Offers received by telegraph, modifications thereto, or cancellations of offers will not be accepted.

6. FACSIMILE OFFERS. Facsimile offers, modifications thereto, or cancellation of offers will not be accepted.

7. EMAIL. Follow the procedures in paragraph V. titled “Electronic Bid Submission & Bid Opening Special Instructions Pertaining to Electronic Bid Submission (FAR 14.302 and FAR 14.304)

8. RESPONSIBILITY.

(1) Have adequate financial resources to perform the contract, or the ability to obtain them. The contractor will be required to provide the Name of the Financial Institution, POC, and phone number. (see page 9)

(2) Have a satisfactory performance record. Your companies past performance will be assessed and if your company has any past performance evaluations below satisfactory your company may be determined nonresponsible.

(3) Have a satisfactory record of integrity and business ethics.

(4) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor or subcontractor). Per FAR 9.104-3, acceptable evidence normally consists of a commitment or explicit arrangement that will be in existence at the time of the contract to acquire the needed equipment, facilities, other resources or personnel. (see page 6)

(5) Have the necessary production, construction and technical equipment and facilities, or the ability to obtain them; and

(6) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.