Installation of New Gas Lines .pdf

Solicitation #117723 Reissue Installation of New Gas Lines Patrick Henry Community College

Reissue Installation of New Gas Lines

Patrick Henry Community College

Small Business Set Aside

Questions will be received Until: April 14, 2026, at 2:00 PM local time.

Bids will be Received Until: April 20, 2026, at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT IN THE

BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Lead Buyer, Email:

sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-

4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

Intentionally Blank

Table of Contents

SECTION

NUMBER

SECTION TITLE PAGE

NUMBER

I Purpose 2

II Questions Regarding Unsealed Bid 2

III General Definitions 2

IV Scope of Work 3

V Specifications Requirements 5

VI Method of Payment 6

Att. A Certificate of Insurance. Certificate of insurance (COI) should be completed and returned as part of the Unsealed Bid submission package before services can proceed. A COI according to the requirement in this Unsealed Bid must be submitted three (3) business days from the date of closed bid or submitted bids will be deemed non-responsible.

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to Furnish, Deliver and Install 90/10 & 75/25 New gas lines to serve 10 welding booths, tying into existing lines.

Manufacturing & Engineering Technology Complex 67 Motorsports Dr.

Martinsville VA 24112

QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu

II. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” mailto:sjimenez@ssc.vccs.edu and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

III. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per lot shall include transport and delivery to site for each lot item bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturer supplied documents to allow the Commonwealth to determine equivalency.

c. Mandatory Site Visit Requirements: Vendors must visit the site to view the current conditions by contacting the Institution’s Representative, Roberta Wright 276-656-0239 Vendors performing site visits shall NOT ask questions or seek clarification from the Institution’s Representative but shall direct questions to the contract officer under. All Bidders submitting bids shall be responsible for verifying existing site conditions and measurements at the work sites. Vendors that ask questions or seek additional information regarding this bid from any personnel at the Institution named above shall have its bid be deemed non-responsive.

d. Delivery Point: The installation address is:

Manufacturing & Engineering Technology Complex

67 Motorsports Dr.

Martinsville VA 24112

e. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed.

f. Service Hours: For planning purposes, the normal hours for installation are (Monday through Friday between the hours of 9:00AM and 5:00PM), except on days designated as Federal or State holidays or mandated closing.

g. Delivery Notification: The Contractor shall coordinate actual service date. The Contractor shall notify College at least Seventy-Two (72) hours prior to intended service date. Contact information will be given at time of award.

h. Installation Need by Date: 7/30/26

i. Warranty: Standard Manufacture Warranty

IV. SPECIFICATIONS REQUIREMENTS:

Patrick Henry Community College seeks a qualified firm to Furnish, Deliver and Install New Gas lines to serve 10 new welding booths, tying into existing lines.

• The Contractor shall Provide and Install (2) lines (90/10 and 75/25) to serve 10 new welding booths, tying into existing lines.

• The Contractor shall furnish all labor, supervision, transportation, equipment, tools, parts and materials necessary to perform the services requested.

• The Contractor is responsible for accurate measurement of the area to determine the required materials.

• The Contractor shall be responsible for cleaning project area and for disposing of all materials off site adhering to all federal, state and local regulations.

• The Contractor shall comply with all local, state and federal regulations related to the installation, marking, and hanger placement of lines.

• The Contractor is responsible for all state and local permits and licenses required to perform the services requested.

• The Contractor shall test for proper operation and leaks.

• The Contractor is responsible for any damage incurred during the project; any damage must be reported and address within 24hrs.

Quantity Description 1 Installation of New 90/10 Argon gas lines 1 Installation of New 75/25 Argon gas lines 1 Materials 1 Material Disposal Grand total for Materials, Labor and Disposal Fee $

For assistance in placing your bid in eVA please contact eVA Customer Care 1-866-289-7367

V. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347 et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

VI. Attachment A – Certificate of Insurance Sample