Installation_of_2'_×_2'_Suspended_Acoustical_Ceiling_System_(Addendum_#1_Revision).pdf

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Walton County

REQUEST FOR QUOTATION

ITQ 26-001

INSTALLATION OF 2' × 2' SUSPENDED ACOUSTICAL CEILING SYSTEM

RELEASE DATE: September 17, 2026

RESPONSE DEADLINE: October 8, 2026, 12:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Quotation #ITQ 26-001 Title: Installation of 2' × 2' Suspended Acoustical Ceiling System

Table of Contents

1. Introduction

2. Project Details

3. Vendor Questionnaire

4. Attachments

1. Introduction

1.1 Summary

Goods or Services Requested:

Walton County is requesting written quotes from qualified contractors to furnish all labor, materials, equipment, supervision, transportation, tools, and incidentals necessary to install a new 2-foot by 2-foot suspended acoustical ceiling system at the County office building located at 176 Montgomery Circle, DeFuniak

Springs, Florida.

The work will be performed in two phases to allow portions of the building to remain operational:

• Phase 1: Rear section of the building

• Phase 2: Front section of the building

The final square footage:

2. Scope of Services

The work shall include, but is not necessarily limited to, the following:

A. Site Verification and Preparation

• Inspect and field-measure the work areas.

• Verify the location and condition of existing walls, structural supports, utilities, lighting, HVAC components, fire-protection devices, security equipment, and other ceiling-mounted items.

• Coordinate with the County before moving furniture or temporarily restricting access to any area.

• Protect areas and items that will remain in place.

B. Existing Ceiling and Materials

Select the applicable requirement:

• Install the new suspended ceiling system in areas where no existing ceiling system is present.

Removal of electrical wiring, lighting fixtures, HVAC equipment, fire sprinklers, or other specialized building systems is not included unless specifically identified in the Contractor’s quote and authorized by the County.

C. Suspended Ceiling System

Furnish and install a complete 2-foot by 2-foot suspended acoustical ceiling system, including:

• Commercial-grade exposed suspension grid system;

• Main runners, cross tees, wall molding, hanger wires, fasteners, anchors, clips, and other required accessories;

• 2-foot by 2-foot acoustical ceiling panels;

• Perimeter tiles cut neatly and uniformly to fit the space;

• Additional supports required for proper installation; and

• All miscellaneous materials necessary to provide a complete and finished ceiling system.

The suspension system and panels shall:

• Be new and free from defects, damage, stains, or discoloration;

• Be compatible with one another;

• Be installed level, square, and properly aligned;

• Be suitable for use in a commercial office environment;

• Meet applicable fire-resistance and flame-spread requirements;

• Be installed in accordance with the manufacturers’ written instructions; and

• Be white unless another color or finish is approved by the County.

The Contractor shall provide the manufacturer, product name, panel style, thickness, edge profile, grid type, warranty information, and product data with the quote.

D. Ceiling-Mounted Components

The Contractor shall coordinate ceiling installation around existing or planned:

• Light fixtures;

• HVAC supply diffusers, return-air grilles, and vents;

• Fire sprinklers and fire-alarm devices;

• Security cameras and related devices;

• Data or communication equipment; and

• Other ceiling-mounted components.

Openings shall be accurately measured and neatly cut. Ceiling components shall not be independently supported by the ceiling panels unless specifically permitted by the applicable code and manufacturer.

Any disconnection, relocation, modification, or reconnection of electrical, mechanical, fire-protection, security, or data systems shall be clearly identified in the quote. Work requiring a licensed trade shall be performed by an appropriately licensed contractor.

E. Phased Construction

The Contractor shall complete the work in two separately coordinated phases.

Before beginning each phase, the Contractor shall:

• Confirm the limits of work with the County;

• Coordinate the proposed start date and anticipated duration;

• Identify areas that must be cleared or temporarily closed;

• Establish necessary protection and dust-control measures; and

• Confirm coordination requirements involving County staff or other contractors.

Each phase shall be substantially completed, cleaned, and made safe for occupancy before work begins in another area, unless otherwise approved by the County.

3. Inspection and Acceptance

Upon completion of each phase, the Contractor shall notify the County that the area is ready for inspection.

The Contractor shall promptly correct any deficient, damaged, incomplete, or unacceptable work identified by the County. Final acceptance will occur after:

• All work has been completed;

• Deficiencies have been corrected;

• The work area has been cleaned;

• Required inspections have been completed; and

• Warranty and closeout information has been provided.

4. Quote Requirements

The written quote shall include:

• Contractor’s legal business name and contact information;

• Description of the proposed ceiling panel and grid system;

• Manufacturer product data or specifications;

• Total verified square footage;

• Separate pricing for Phase 1 and Phase 2;

• Cost per square foot;

• Proposed schedule and number of calendar days required for each phase;

• Warranty information;

• List of assumptions and exclusions; and

• Total lump-sum price.

The quoted price shall include all labor, materials, equipment, delivery, overhead, profit, supervision, cleanup, disposal, and incidentals necessary to complete the work unless an item is expressly identified as an exclusion.

1.2 Timeline

Quote Release Date: September 17, 2026

Quote Requested Due Date: October 8, 2026, 12:00pm

1.3 Procurement Contact

Jason Cutshaw

Purchasing Director

176 Montgomery Circle

DeFuniak Springs, FL 32435

Email: cutjason@co.walton.fl.us

Phone: (850) 892-8176

2. Project Details

Walton County Purchase Order Terms and Conditions Link:

https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order-Terms-and- Conditions?bidId=

2.1 Important Instructions for Electronic Submittals

The Walton County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov

Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

2.2 Quote Request Details (Scope of work):

Installation of 2' × 2' Suspended Acoustical Ceiling System

Project Location:

Walton County Office Building

176 Montgomery Circle

DeFuniak Springs, Florida

1. Project Description

Walton County is requesting written quotes from qualified contractors to furnish all labor, materials, equipment, supervision, transportation, tools, and incidentals necessary to install a new 2-foot by 2-foot suspended acoustical ceiling system at the County office building located at 176 Montgomery Circle, DeFuniak

Springs, Florida.

The work will be performed in two phases to allow portions of the building to remain operational:

• Phase 1: Rear section of the building

• Phase 2: Front section of the building

The final square footage:

2. Scope of Services

The work shall include, but is not necessarily limited to, the following:

A. Site Verification and Preparation

• Inspect and field-measure the work areas.

• Verify the location and condition of existing walls, structural supports, utilities, lighting, HVAC components, fire-protection devices, security equipment, and other ceiling-mounted items.

• Coordinate with the County before moving furniture or temporarily restricting access to any area.

https://procurement.opengov.com/signup

• Protect areas and items that will remain in place.

B. Existing Ceiling and Materials

Select the applicable requirement:

• Install the new suspended ceiling system in areas where no existing ceiling system is present.

Removal of electrical wiring, lighting fixtures, HVAC equipment, fire sprinklers, or other specialized building systems is not included unless specifically identified in the Contractor’s quote and authorized by the County.

C. Suspended Ceiling System

Furnish and install a complete 2-foot by 2-foot suspended acoustical ceiling system, including:

• Commercial-grade exposed suspension grid system;

• Main runners, cross tees, wall molding, hanger wires, fasteners, anchors, clips, and other required accessories;

• 2-foot by 2-foot acoustical ceiling panels;

• Perimeter tiles cut neatly and uniformly to fit the space;

• Additional supports required for proper installation; and

• All miscellaneous materials necessary to provide a complete and finished ceiling system.

The suspension system and panels shall:

• Be new and free from defects, damage, stains, or discoloration;

• Be compatible with one another;

• Be installed level, square, and properly aligned;

• Be suitable for use in a commercial office environment;

• Meet applicable fire-resistance and flame-spread requirements;

• Be installed in accordance with the manufacturers’ written instructions; and

• Be white unless another color or finish is approved by the County.

The Contractor shall provide the manufacturer, product name, panel style, thickness, edge profile, grid type, warranty information, and product data with the quote.

D. Ceiling-Mounted Components

The Contractor shall coordinate ceiling installation around existing or planned:

• Light fixtures;

• HVAC supply diffusers, return-air grilles, and vents;

• Fire sprinklers and fire-alarm devices;

• Security cameras and related devices;

• Data or communication equipment; and

• Other ceiling-mounted components.

Openings shall be accurately measured and neatly cut. Ceiling components shall not be independently supported by the ceiling panels unless specifically permitted by the applicable code and manufacturer.

Any disconnection, relocation, modification, or reconnection of electrical, mechanical, fire-protection, security, or data systems shall be clearly identified in the quote. Work requiring a licensed trade shall be performed by an appropriately licensed contractor.

E. Phased Construction

The Contractor shall complete the work in two separately coordinated phases.

Before beginning each phase, the Contractor shall:

• Confirm the limits of work with the County;

• Coordinate the proposed start date and anticipated duration;

• Identify areas that must be cleared or temporarily closed;

• Establish necessary protection and dust-control measures; and

• Confirm coordination requirements involving County staff or other contractors.

Each phase shall be substantially completed, cleaned, and made safe for occupancy before work begins in another area, unless otherwise approved by the County.

3. Inspection and Acceptance

Upon completion of each phase, the Contractor shall notify the County that the area is ready for inspection.

The Contractor shall promptly correct any deficient, damaged, incomplete, or unacceptable work identified by the County. Final acceptance will occur after:

• All work has been completed;

• Deficiencies have been corrected;

• The work area has been cleaned;

• Required inspections have been completed; and

• Warranty and closeout information has been provided.

4. Quote Requirements

The written quote shall include:

• Contractor’s legal business name and contact information;

• Description of the proposed ceiling panel and grid system;

• Manufacturer product data or specifications;

• Total verified square footage;

• Separate pricing for Phase 1 and Phase 2;

• Cost per square foot;

• Proposed schedule and number of calendar days required for each phase;

• Warranty information;

• List of assumptions and exclusions; and

• Total lump-sum price.

The quoted price shall include all labor, materials, equipment, delivery, overhead, profit, supervision, cleanup, disposal, and incidentals necessary to complete the work unless an item is expressly identified as an exclusion.

2.3 Additional Details

Add Additional Details

2.4 Contractor required documentation: (upon award)

• Proof of General contractor license

• Liability Insurance naming Walton County

• Proof of Workman’s Compensation Coverage

3. Vendor Questionnaire

3.1 Respondent Submittals (without Cost)

Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

3.2 Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

3.3 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

3.4 Lead Time *

*Response required

3.5 Quote Validity*

*Response required

3.6 Has your company done business with Walton County before?*

If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.

☐ Yes

☐ No

*Response required

3.7 Please provide two references with contact information from customers you’ve done similar scope of work for:*

*Response required