Inspect SCBA_ SOW.pdf

SCOPE OF WORK

Self-Contained Breathing Apparatus

USMA, West Point, NY Revised January 2023

1.0 SCOPE OF WORK: The Contractor shall provide all certification, labor, equipment, materials and supervision necessary to perform Inspection, Testing and Maintenance (ITM) of all self-contained breathing apparatus, cylinders, air lines, air carts, air filling, voice amplifiers and other related respiratory equipment in accordance with manufacturer's recommendations and the National Fire Protection Association (NFPA) standard 1852 “Selection, Care and Maintenance of Open-Circuit Self-Contained Breathing Apparatus (SCBA)”.

1.1 Inspections shall be performed by the vendor in accordance with manufacturer recommendations (or as modified or updated) and shall be incorporated in its entirety and shall constitute the scope of work/work statement to be performed under this contract.

1.1.2 The Contractor shall perform annual ITM tasks each year between 1 August 2023 and 31 July 2024 with government options of 4 additional one-year extensions.

Current inventory of items covered under this contract will include, at a minimum, 100 Scott cylinders (both 30 and 60 minute), 4 confined space SCBAs, 8 personal escape cylinders, 70 Scott SCBAs, one Scott Liberty air cart, one Scott SCBA Air Compressor model # AC0403365111, one confined space portable air cart (Mack-3). Not all cylinders and packs will require repairs and various services throughout the year will be on an as-needed basis. All minimum standards shall be met for air testing and NFPA servicing of equipment.

1.1.3 Contractor shall provide at least 6 dates as picked by West Point Fire Department each year to ensure all West Point Fire Department are given an SCBA Fit Test in accordance with NFPA current standards.

1.1.4 The contractor performing all inspection, maintenance, repairs and flow test shall provide documentation that their personnel are qualified, and their facility is an authorized SCBA servicing and testing agent of Scott Safety, within five (5) days of contract award. Contractor must also be a certified hydrostatic testing facility in accordance with the National Institute of Occupational Safety and Health (NIOSH) and the Department of Transportation (DOT) criteria.

1.1.5 Contractor shall be required to respond for pick-up and delivery of SCBA units requiring service. Contractor shall respond within five (5) days of notification from the Contracting Officers Representative (COR), or Fire Chief of WPF&ESD. Response for pick-up will be for a minimum of one (1) unit requiring service. Contractor must be available for emergency service for SCBAs, Air compressor, Air Cart. Emergency service shall be service performed and completed within 5 business days of notification of a need by the COR or the Fire Chief.

1.1.6 Upon request the contractor shall provide a loaner SCBA on a one for one basis for use by WPF&ESD personnel during the duration of program services. Any loaner SCBAs must have, at a minimum, the same standards of the SCBA being serviced and all testing must be current on the loaner SCBA.

1.1.7 Contractor shall provide a written report, documenting all maintenance performed, repairs required, corrective measures taken, parts supplies and test results to the COR or Fire Chief upon delivery of serviced units. All repairs exceeding half the cost of a new unit must be approved by the COR or Fire Chief before any corrective action is taken. All maintenance, repairs, testing and delivery shall be no later than seven (7) days following pick-up.

1.1.8 Contractor shall provide computerize test documentation attesting to the most current Posicheck Software or equal for NFPA compliance and the Scott Field Test Stand for Scott Safety warranty compliance, for each unit serviced.

1.1.9 Contractor must provide a statement that contains all charges for that month and a total of all months since the beginning of that contract year on a monthly basis to the COR in order to ensure proper prioritizing of repairs and testing can occur prior to expending funding for the contract. Contractor shall submit paperwork electronically in Wide Area Work Flow (WAWF) for payment. Information regarding WAWF is available on the Internet at https://waw.feb.mil/

1.1.10 Contractor shall have the ability to upgrade previous versions of SCBA packs to current standard and then warranty that pack for an additional 5 years.

1.2 BACKGROUND: This program requirement is reoccurring on an annual basis IAW national consensus standards and manufacturer recommendations for the maintenance, repair and testing of all SCBA packs, cylinders, air lines, air carts, air fill station, voice amplifiers, and other related respiratory equipment belonging to the West Point Fire & Emergency Services Division (WPF&ESD) West Point, New York.

1.2.1. AREA OF RESPONSIBILITY: United States Military Academy, West Point New York, Fire Station #1, 721 Washington Road, West Point, New York 10996 Fire Station #2, 1203 Stony Lonesome Road, West Point New York 10996 Fire Station #3, 1400 Route 293, West Point, NY 10996 Bldg. 670, Eichelberger Road, West Point, NY 10996

1.3 HOURS OF OPERATION: All work shall be performed between 0700 a.m. and 4:00 p.m., Monday through Friday, excluding Federal holidays unless otherwise stated in this contract or directed by the Contracting Officer (KO) or the COTR.

1.4. PERSONNEL: The Contractor shall provide a work force possessing the skills, knowledge, certifications, licensing, and training to satisfactorily perform the service required by this contract. Compliance documentation shall be made available upon request, to the Contracting Officer (KO).

1.4.1 Conflict Of Interest: The Contractor shall not employ any employee of the United States Government or the Department of Defense (DoD), either military or civilian, if such employment would create a conflict of interest or unless such person receives prior approval in writing from the KO.

1.4.2 Conduct of Personnel: The KO may require the Contractor to remove from the job site, any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents.

1.4.3. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is in the best interest of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this work statement.

1.4.4 The Contractor shall provide a Contractor representative in writing to the Contracting Officer within ten (10) calendar days after contract award.

1.4.5 Interface with Government Operations: Contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

1.4.6 FRAUD, WASTE AND ABUSE: The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work areas. Contractor personnel shall be encouraged to be alert to and report suspected situations of fraud, waste and abuse, or other intentionally dishonest conduct, against the Government, observed during or in the performance of this contract.

1.4.7 SAFETY: While performing under this work statement, the Contractor shall provide for protecting the lives and health of employees and other persons, preventing damage to property, materials, supplies and equipment and avoiding work interruptions. For these purposes, the Contractor shall adhere to the requirements of OSHA and EM 385-1-1.

1.4.8 Contractor personnel shall wear safety items required by OSHA during the performance of tasks requiring protective equipment or clothing.

1.4.9 CONSERVATION OF UTILITIES: Contractor personnel shall operate under conditions, which preclude waste of Government furnished utilities.

1.4.10 FIRE PROTECTION: The Contractor shall comply with all local and installation fire prevention standards.

1.5 SECURITY CLEARANCE: RESERVED/NOT USED

1.6 PHYSICAL SECURITY: RESERVED/NOT USED

1.7 ACCESS TO FACILITIES:

1.7.1. Identification Badges: The Contractor shall provide a photo identification badge for each employee performing services under this contract.

1.7.2 Each Contractor employee shall conspicuously display, upon their person, the identification badge while performing work on this contract or while on any Government property.

1.7.3 Post access requirements may change through the course of the contract. The Contractor shall comply with KO direction.

1.7.4 Identification badges shall be visible and shall display the Contractor’s name, employee’s name, and current employee photo - 2” x 2”, contract number and project description.

1.8 KEY CONTROL: RESERVED/NOT USED

1.9 CONTINGENCIES: RESERVED/NOT USED

1.10 MANAGEMENT PLAN: The Contractor shall provide a written report documenting services performed, discrepancies noted, corrective actions taken and repair parts required. Both the Contractor and the COR shall sign and initial the Contractor’s service record after any services have been completed.

1.10.1 The Contractor shall submit an informational invoice to the COR. The invoice shall include the purchase order number, the item number (0001) and the services performed.

1.10.2 Payment schedule: the Contractor shall provide an itemized monthly invoice identifying the services performed along with the associated CLIN number(s).

1.10.3 The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ , and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2023. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website

1.11 QUALITY CONTROL: RESERVED/NOT USED

1.11.1 QUALITY ASSURANCE: The Government will monitor the Contractor’s performance under this contract using quality assurance procedures.

1.12 ACCIDENT REPORTING: The Contractor shall maintain an accurate record of accidents resulting in traumatic injury or death and accidents resulting in damage to Government property, supplies and equipment. The Contractor shall report incidents causing disruption of contract services, or any accidents in connection with the performance of this contract, to the contracting officer within two (2) hours of occurrence.

C.2 DEFINITIONS:

2.1 GENERAL: as used throughout the contract, the following terms shall have the meaning set forth below. Definitions contained in this section apply to all work requirements under the contract.

2.1.1 STANDARD DEFINITIONS:

2.1.2 Contracting Officer (KO): A Government official with authority to enter into, administer, and/or terminate Government contracts.

2.1.3 Contracting Office Representative (COR): An authorized Government representative of the Contracting Officer designated in writing to perform specific contract administration functions.

2.1.4 Contractor Representative: A foreman, superintendent, or manager designated in accordance with the contract.

2.1.5 Bi-Annual (BA): Services performed twice during each 12-month period of the contract at intervals of 165 to 182 days.

2.1.6 Scheduled Maintenance: The recurring, planned maintenance, identified in the manufactures operation and maintenance manuals, or as identified as a requirement in NFPA, whichever is more stringent.

2.1.7 Scheduled Maintenance Task: A specific well-defined individual piece of work as shown in any scheduled maintenance task list: for example, replacing the fuel filter on an oil burner;

replacing the drive belts on an air handler; test automatic engine-driven pump starting control systems, etc.

2.1.8 EMERGENCY – That situation that exists that may result in life safety concerns or issues or threat of immediate property deterioration. The EMERGENCY is resolved when that system is returned to full safe, as designed operation. Determination of EMERGENCY will only be made by the KO, COR, or Supervisor/Chief Officer of the West Point Fire Department

2.1.9 Scheduled Maintenance Service: One or more scheduled maintenance tasks, which are normally and logically performed on a single facility system, or unit consecutively or concurrently within a single relative time period. For example, performing quarterly service on an air compressor, out-of-service maintenance on a heating system, and activating a building are scheduled maintenance services.

2.1.10 Quality Assurance Evaluator (QAE): the Government employee responsible for inspecting Contractor performance. The designated COR may perform this Government function.

2.1.11 Records: Any papers, photographs, photographic copies, or maps, regardless of physical form or characteristics, accumulated or maintained in filing equipment, boxes, or on shelves, and occupying office or storage space, but exclusive of publications or blank forms maintained for supply purposes. This term has the same meaning as files, except that it is a more inclusive term and has a more generalized meaning.

2.1.12 Repair: The restoration of real property, components thereof or equipment to such condition that it may be effectively utilized for its designated purposes by overhaul, reprocessing, or replacement of component parts or materials that have deteriorated by action of the elements or usage and which have not been corrected through maintenance.

2.1.13 Repair by Replacement: Repair of real property facility by means of replacement of a component of that facility (e.g., repair of a building by the replacement of plumbing or electrical fixtures in the building; repair of a building by demolition and reconstruction of a badly deteriorated wing of the building).

2.1.14 Replacement: The removal of a defective or obsolete component or end item and the installation of a new or rebuilt component or end item in its place.

2.1.15 Unscheduled Maintenance or Repair: Work that is beyond the scope of the contract. Such requirements will only be initiated by the Government in response to a recognized situation that may directly or indirectly affect the Contractors ability to perform against the scope of work and is within the capability of the Contractor to perform such actions.

2.1.16 Contractor: The Contractor, its subsidiaries and affiliates, joint ventures involving the Contractor, or any entity which the Contractor may have merged or any individual or entity that assisted or advised the Contractor in the preparation of a proposal under this solicitation.

3 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES: The Government will provide only the property and services listed below.

3.1 PROPERTY: The Contractor shall not use property provided by the Government for any purpose other than the performance of this contract.

3.1.1 No office or administrative trailer space is available for use under this contract.

3.1.2 Parking facilities: There is limited parking available for Contractor owned vehicles. The Contractor’s employees shall abide by Government posted regulations.

3.2 UTILITIES: The Government will make available to the Contractor; electric, water and sanitary sewer services currently existing at the facility.

3.3 EQUIPMENT: Through analysis, diagnostics and evaluation of the COR replace equipment which is affiliated with Fire Alarm and Detection System Reporting and Receiving which is non-operational and affects the Life, Health and Safety of the facility, and/or post populous.

3.4 MATERIALS: RESERVED/NOT USED

3.5 SERVICES: FIRE PROTECTION: RESERVED/NOT USED

4 CONTRACTOR FURNISHED ITEMS

4.1 The Contractor shall furnish all vehicles, equipment, tools, and supplies required to accomplish the work.

4.1.1. This also includes software, tools, materials, labor and special equipment needed to accomplish ITM as determined by the COR.

5. SPECIFIC TASKS:

5.1. The Contractor shall provide all certification, labor, equipment, materials and supervision necessary to perform Inspection, Testing and Maintenance.

5.1.1. ITM Service: The Contractor shall provide the KO with emergency telephone numbers and the names of the technician(s) shall be submitted in writing to the COR and the Fire & Emergency Services Division, Building 662, West Point, NY 10996.

5.1.2 The Contractor shall provide a telephone number and a point of contact to the contracting officer’s representative within ten (10) calendar days.

5.1.3 The Contractor shall maintain a detailed record (scheduled maintenance report) of all scheduled maintenance tasks performed on each individual server and related equipment. The records shall include dates and times work was started and completed; detailed description of all work performed; listing of supplies and materials used; results of all tests performed; name of lead technician; and a description of existing and potential problems and recommended solutions beyond the scope of this work statement. The Contractor shall maintain the original records in a single book or file for each facility and unit and shall provide a copy of each report to the COR no later than five (5) workdays from completion of each scheduled maintenance task or service.

5.2 SCHEDULED SERVICES: The Contractor shall submit schedule of all services to be performed during calendar year.

5.2.1 Contractor shall identify all systems and types of service to be performed.

5.2.2 All services shall be performed during the period on the schedule of services. Work not able to be accomplished due ONLY to Government constraints will be re-performed at a future date, as mutually agreed upon between the Contractor and the COR.

5.4 ANCILLARY:

5.4.1 Operating tasks and standards: On-site response to emergency conditions is required. The COR may notify the Contractor when operational activities are required and whether immediate on-site response is needed.

5.4.2 When the Contractor identifies situations, other than EMERGENCY, that require immediate response, the Contractor shall notify the COR, for approval to proceed with repairs.

The Contractor shall not initiate any repair action outside the scope of this work statement, without prior approval from the COR.

5.4.3 Once work on a scheduled maintenance task or service is begun work shall continue without interruption until the scheduled maintenance task or service is complete.

5.4.4 Unscheduled Maintenance or Repair: As required by the Government, the Contractor shall perform unscheduled maintenance and repair. Typical tasks include but not limited to installing, testing, inspecting, repairing or replacing detectors, transmitters, alarms, valves, piping, pumps, batteries, charging equipment not included in the scope of work.

5.4.5 The Contractor shall provide written detailed report of any unscheduled maintenance, repairs and construction noted and found while performing any services under this contract. The report shall include what repairs are required, cost estimate to include labor, equipment, supplies, and a completion time. Work shall only be performed on the approval of the contracting officer or his designated representative, except as otherwise noted for emergency work.

5.4.6 Current inventory of items covered under this contract will include, at a minimum, 100 Scott cylinders (both 30 and 60 minute), 4 confined space SCBAs, 8 personal escape cylinders, 70 Scott SCBAs, one Scott Liberty air cart, one Scott SCBA Air Compressor model # AC0403365111, one confined space portable air cart (Mack-3). Not all cylinders and packs will require repairs and various services throughout the year will be on an as-needed basis. All minimum standards shall be met for air testing and NFPA servicing of equipment.