Inspect Repair Firestop Maintenance - Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

Inspect/Repair Firestop Maintenance Program Specification

1.0 OBJECTIVE :

a.) The VAMC Durham currently has the need for a contractor to establish a firestop maintenance program and provide an inspection and repair of the firestop barrier walls. In accordance with the specifications described below.

b.) The contractor will, upon successful award of the contract provide an inspection report of the various fire/smoke barriers to include supplying all labor, equipment, parts, material and expertise to develop a firestop maintenance program.

2.0 SCOPE OF WORK

a.) Perform life safety survey and provide updated Statement of Condition drawings.

b.) Inspection of fire/smoke rated barrier walls (smoke resistive hazardous areas). Walls included are: rated barrier walls.

i. 2 hour fire barriers

ii. 1 hour fire barriers

iii. 2 hour fire/smoke barriers

iv. 1 hour fire/smoke barriers

v. 30 minute smoke barriers

vi. Smoke resistive hazardous areas

3.0 DEMO

4.0 INSTALLATION

a.) Install UL firestop systems per the manufactures UL cut sheets for all penetrations and joints which are currently not sealed (or the post installed firestop product surface area) under 12” x 12” (or the aggregate square inch equivalent) found to be deficient

5.0 ENGINEERING JUDGEMENTS

a.) When field conditions are outside the parameters of an UL tested system and engineering judgment will be obtained from the manufacture and installed.

6.0 DOCUMENTATION

a.) All information will be recorder (on an electronic tablet) using the EOCS Electronic Drawings-based tracking and verification program that utilized (facility provided) life safety drawings to denote all inspection and deficiency locations. Opening any of the marks on the drawings will display a page detailing the deficiency type, UL system deployed, product used, wall type and date/time of repair as well as before and after pictures.

b.) One copy of the following reports will be supplied in both electronic and hard-copy format:

i. A spreadsheet report documenting the deficiencies repaired, location, corrective action, product used and UL system. UL cut sheet for each system used will also be supplied

ii. Pictures of each deficiency (before and after repair) and UL system employed

iii. A report listing outstating large deficiencies that fall outside the 12” x 12” parameter along with photos of these and cost to repair

iv. An open item report listing areas that were no accessible

7.0 WARRANTY AND WORKMANSHIP

a.) A one year warranty on all materials and workmanship.

8.0 SPECIAL CONTRACT REQUIREMENTS

HOURS OF OPERATION.

a.) The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

b.) Normal working hours are Monday through Friday, 7:30am – 4:00pm, excluding federal holidays which are as follows:

c.) Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

d.) NOTE: Contractor may choose to perform work on a federal holiday, but there shall be no overtime charges incurred by the VISN if the work is considered voluntary, as opposed to an emergency service request. Any deviation from the normal working schedule shall be approved in advance by the COR or Facilities Engineering Department. The identification of federal holidays is controlled by the United States Office of Personnel Management (OPM).

8.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS).

a.) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

b.) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c.) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

d.) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

e.) You have 14 calendar days following the Assessing Official signature date to submit comments before the evaluation is made available in the Past Performance Information Retrieval System (PPIRS). You have a total of 60 calendar days following the Assessing Official signature date to submit comments. Any comments that you submit will be posted to PPIRS. If you do not sign and return the evaluation within 60 calendar days the evaluation will be returned to the Assessing Official, you will no longer be able to provide comments and the evaluation will be annotated as follows: 'The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this evaluation.' Partially completed comments that were not signed and returned to the Government within 60 calendar days will be removed from the evaluation.

f.) The following guidelines apply concerning your use of the past performance evaluation:

i. Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason, you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

ii. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

iii. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

9.0 BILLING AND PAYMENT.

a.) The contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Presentment and Payment System http://www.fsc.va.gov/fsc/einvoice.asp .

b.) Invoices shall be submitted in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

Date of Service

10.0 CONTRACT ADMINISTRATION.

a.) Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

b.) The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

c.) In the event the contractor effects any such change at the direction of any person other than the contracting officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

Point of Contact:

Contracting Officer Paul O. Waite 757-315-3983 paul.waite@va.gov Network Contracting Office 06 (NCO 6) 100 Emancipation Drive Hampton, VA 23667 COR or POC

TBD

Durham VA Medical Center 508 Fulton Street Durham, NC, 27705