Inspect and Repair SOW.pdf.pdf

Statement of Work

Inspect and Repair Roof USCG Station Morro Bay USCG Station Morro Bay 1279 Embarcadero, Morro Bay , CA 93442

PART 1 - GENERAL

1 - Scope Of Work

The intent of this Statement of Work (SOW) is to have the contractor inspect and assess the existing asphalt shingle roof and rolled asphalt flat roof, including all penetrations, seams, and a presumed leaking seam, at the U.S. Coast Guard Station Morro Bay, located at 1279 Embarcadero, Morro Bay, CA 93442, to determine overall condition and remaining life expectancy. The contractor shall provide a detailed report of findings to the Contracting Officer and perform repairs on a 40 linear foot seam as part of the Base Award. An Optional Award is included for additional repairs identified during the inspection to prevent further water intrusion. The contractor will furnish all necessary labor, materials, equipment, services, and supervision, and is responsible for obtaining any required permits and coordinating notifications with the City or County as applicable.

2 - Place of Performance

USCG Station Morro Bay 1279 Embarcadero, Morro Bay , CA 93442

Technical Point of Contact:

Jack Fielden Jack.A.Fielden@uscg.mil

(206) 820-2973

Contractor Personnel

Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S.

Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours:

Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

Holidays: If applicable.

mailto:Jack.A.Fielden@uscg.mil Ryan King Highlight

Ryan King Highlight

Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov.

Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

PART 2 - DEFINITIONS

General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements;

and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Technical Definitions: Not applicable to contract.

https://www.ipp.gov/ http://sam.gov/ mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.acqnet.gov/

PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information

The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

The following utilities are available for use at no cost by the contractor:

Government Furnished Utilities:

Water

110V Electric

Government Furnished Material: None.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 5 - SPECIFIC TASKS

The contractor shall inspect and assess the condition and remaining life expectancy of the existing asphalt shingle roof and rolled asphalt flat roof, including all penetrations, seams, and a presumed leaking seam, at U.S. Coast Guard (USCG) Station Morro Bay, located at 1279 Embarcadero, Morro Bay, CA 93442. The contractor shall submit a detailed report to the Contracting Officer and perform repairs on an identified 40 linear foot seam as part of the Base Award. Optional Award items will include additional repairs identified during the inspection to prevent further water intrusion. The contractor shall provide all necessary labor, materials, equipment, permits, services, and supervision and coordinate notifications with local authorities as required. All work must comply with applicable USCG standards and regulations.

DETAILED TASKS

1. General Requirements and Compliance

a. All work shall be conducted in a professional, workmanlike manner compliant with OSHA Safety and Health Standards

(FAR 52.236-13).

b. The contractor shall comply with all federal, state, and local codes and standards relevant to roofing inspections and repairs.

c. Materials and workmanship must meet or exceed applicable industry standards such as ASTM specifications for roofing and sealing materials.

2. Mobilization

a. Mobilize all necessary labor, materials, equipment, and personnel to the site at U.S. Coast Guard Station Morro Bay, 1279 Embarcadero, Morro Bay, CA 93442.

b. Implement a safety plan and ensure compliance with all applicable safety and environmental regulations.

c. Conduct site coordination meetings with USCG representatives and provide a work schedule.

3. Roof Inspection (Base Award)

a. Inspect the entire asphalt shingle roof and rolled asphalt flat roof, including all penetrations, seams, and membrane conditions.

b. Assess the overall roof condition and provide an analysis of the estimated remaining life expectancy of the roof surface.

c. Identify any issues such as leaks, potential water intrusion points, and damage severity.

d. Prepare a comprehensive written report for submission to the Contracting Officer (CO) and Technical Point of Contact (POC). The report shall include identified deficiencies, recommended repairs, and the impacts of performing or not performing these repairs.

4. Seam Repair (Base Award)

a. Repair the assumed leaking 40 LF seam where the flat roof meets the vertical wall.

b. Utilize industry-standard materials and practices for waterproofing and sealing to address the existing leak and prevent future water intrusion.

5. Optional Repairs (Optional Award)

a. Upon CO authorization, perform additional identified repairs on areas determined to require immediate or preventative maintenance to mitigate further damage or water intrusion.

b. Prioritize repairs by severity and impact as cited in the inspection report.

c. Mobilize and demobilize equipment and personnel necessary for performing optional award work, if authorized.

d. Properly dispose of any roofing waste and debris in compliance with environmental and local regulations.

6. Permits and Notifications

a. Obtain any local, city, or county permits required for the scope of work.

b. Notify appropriate authorities, including the City of Morro Bay or San Luis Obispo County, of the project duration, scope, and expected impacts, if applicable.

c. Ensure all work is performed in compliance with permit requirements and environmental laws.

7. Demobilization

a. Remove all contractor equipment, tools, and remaining materials from the site upon completion of all scope base and optional tasks.

b. Restore the site to its original condition prior to mobilization.

c. Dispose of waste materials and debris per local, state, and federal environmental guidelines.

8. Project Documentation

a. Provide all records, permits, and the final inspection report to the Contracting Officer.

b. Submit a final invoice consistent with FAR Clause 52.232-25 (Prompt Payment), with detailed records of hours worked, materials used, and tasks completed.

c. If optional award repairs are performed, include justification and photos documenting before-and-after conditions.

9. Inspection and Acceptance

a. All work shall be subject to inspection and acceptance under the standards specified, as outlined in FAR Clause 52.246-12 (Inspection of Construction).

b. Final inspection will be conducted jointly with the USCG representative, contracting officer, and technical POC to certify successful project completion.

10. Quality Control and Safety

a. Develop and submit a quality control plan for CO approval prior to project commencement.

b. Regularly monitor and document safety compliance; immediately address any OSHA violations or safety concerns.

c. Perform work in adherence to site-specific safety protocols and environmental protection measures.

OTHER

1. All work shall be performed in a workmanlike manner and comply with OSHA Safety and Health Standards (29 CFR 1910 and 1926).

2. Contractor shall adhere to all applicable ASTM specifications for roofing materials and repairs, ensuring industry-standard quality materials are used.

3. Roofing Materials: All asphalt shingles, rolled asphalt, adhesives, sealants, and other materials shall meet applicable ASTM standards (e.g., ASTM D3462 for asphalt shingles) to ensure durability and weather resistance.

4. Sealant and Repair Materials: Materials used for repairing seams, penetrations, and leaks shall be designed for roofing applications, ensuring proper adhesion, waterproofing, and ultraviolet resistance.

5. Inspection Standards: The contractor shall use accepted industry techniques such as moisture detection, core sampling, and thermal imaging to assess roof conditions.

6. Permit Requirements: The contractor is responsible for obtaining all necessary Federal, State, and Local permits, as required for inspection and repair activities.

7. Safety Measures: The contractor must develop a site-specific safety plan. All personnel working on the roof must receive fall protection training and utilize proper fall protection equipment per OSHA standards (29 CFR 1926, Subpart M).

8. Lead-Based Paint (LBP) and Asbestos-Containing Material (ACM): Contractor to verify all site conditions. If suspect ACM or LBP is discovered, the contractor shall immediately stop work in the affected area and notify the Contracting Officer. No abatement or disposal of ACM or LBP is authorized under this contract.

9. Compliance: The contractor shall comply with all Federal, State, and Local laws, including environmental protection standards (e.g., EPA regulations under 40 CFR).

10. Optional Work: Any repairs beyond the Base Award must be approved by the Contracting Officer under the Optional Award agreement prior to execution. Pricing for additional work shall be pre-negotiated and documented.

11. Notification Requirements: The contractor shall coordinate with the City or County of Morro Bay to ensure proper notifications are made for activities such as permits or temporary access restrictions.

12. Cleanup: Upon completion of the work, the contractor shall remove all trash, debris, and hazardous materials from the site and leave the area in a clean and orderly condition.

13. Verification of Repairs: All repairs shall be inspected for quality and durability. A detailed inspection report must be submitted to the Contracting Officer upon project completion.

14. Weather Protection: The contractor must take precautions to protect the facility and work area from weather-related damage during the project.

15. Warranties: All materials and repairs shall include a standard industry warranty of no less than 12 months from completion date unless otherwise specified.

16. Submittals: The contractor shall provide all required submittals to the Contracting Officer for approval prior to starting the work, including safety plans, material specifications, and schedules.

17. Quality Control: Contractor shall implement a quality control program consistent with FAR 52.246-12 (Inspection of Construction) to ensure all work meets contract specifications.

18. Work Hours: All work shall be performed during agreed-upon hours to minimize disruptions to U.S. Coast Guard Station operations. Any deviations must be pre-approved by the Contracting Officer.

19. Coordination: Contractor shall coordinate entry to and from the facility with the designated U.S. Coast Guard representative.

20. Emergency Procedures: Contractor shall maintain an emergency contact list and follow established protocols for handling accidents, hazardous material discoveries, or unexpected hazards.

21. Final Walkthrough: A final walkthrough with the Contracting Officer or their designee is required to ensure all work is completed satisfactorily and in compliance with the contract terms.

Interferences:

The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

Contractor to verify all site conditions. If suspect Asbestos-Containing Material (ACM) or Lead-Based Paint (LBP) is discovered, the contractor shall stop work in the immediate area and notify the contracting officer immediately. No abatement or disposal of ACM/LBP is authorized under this contract.

Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

PART 6 - TESTING AND ACCEPTANCE

Testing

The contractor shall document and certify operational functionality test.

Acceptance

Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6 "Testing" above.

PART 7 - APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

Publications

OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

END