INSERT 36C26020Q0767 ZEISS IR80a.docx
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- Solicitation number
- 36C26020Q0767
About this file
This document is a combined synopsis and solicitation from the Department of Veterans Affairs seeking offers for a Zeiss Eye PACS system known as FORUM. The VA seeks licenses, software, and services including installation and training for the FORUM system to be provided to multiple VA medical centers and clinics across several states. Offerors must be authorized Zeiss dealers. Quotes are due by August 28, 2020. Successful offerors will deliver, install, test, and train staff on the FORUM system at each location between March and August 2021. The solicitation is set aside for small businesses and seeks fixed prices for the products, licenses, and connectivity services listed in the line item table.
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1. This is a combined synopsis/solicitation for Zeiss Meditech’s Eye PACS - FORUM, BRAND NAME, as prepared in accordance with the format in Subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated. FAR 13, Simplified Acquisition Procedures will be used.
2. The solicitation number is 36C26020Q0767 and is issued as a request for quotation (RFQ).
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08.
4. This solicitation is set aside 100% for Small Businesses and the associated NAICS 811219 code has a small business size standard of less than $22,000,000 in annual receipts. The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and The Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that the OEM warranty and service is honored by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The offeror is to provide, with their bid, a copy of their Authorized Distributor letter from the OEM. The vendor shall provide new items ONLY; no remanufactured or "Gray Market" items. All items must be covered by the manufacturer's warranty.
5. Line Items:
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
FORUM Basic License pkg V.4.2
FORUM Enterprise pkg. (inc. VNA, LDAP/SSO Backup)
FORUM Scheduled Forwarding License
FORUM Viewer (V3)
Multi-Site Access License (V3)
License Forum Glaucoma Workplace 3.1
ZEISS Retina Workplace User License X1
ZEISS Retina Workplace 2.0.1
Glaucoma Workplace 3.1
FORUM-DICOM File import for 3rd pty instruments lic (V3)
FORUM Interface License to 3rd Pty DICOM
OCT Navigator Office License
FORUM-DICOM Interface License to CZM Instrument (Vx.xx)
Upgrade CIRRUS Instru review SW CIRRUS review SW 8.1 Local Database
FORUM EMR package inc. HL7 integrate
Enterprise Architecture Design-BOISE
Enterprise Architecture Design-Roseburg
Enterprise Architecture Design-Vancouver
Enterprise Architecture Design-Walla Walla
Enterprise Architecture Design-White City
Enterprise Architecture Design-American Lake
Connectivity Service Plan (Annual) BOISE
Connectivity Service Plan (Annual) EUGENE/ROSEBURG
Connectivity Service Plan (Annual) PORTLAND
Connectivity Service Plan (Annual) VANCOUVER
Connectivity Service Plan (Annual) WALLA WALLA
Connectivity Service Plan (Annual) WHITE CITY
Connectivity Service Plan (Annual) AMERICAN LAKE
FORUM On-Site Installation & Training BOSE
FORUM On-Site Installation & Training EUGENE/ROSEBURG
FORUM On-Site Installation & Training PORTLAND
FORUM On-Site Installation & Training VANCOUVER
FORUM On-Site Installation & Training WALLA WALLA
FORUM On-Site Installation & Training WHITE CITY
FORUM On-Site Installation & Training AMERICAN LAKE
6.00
8.00
6.00
2.00
7.00
4.00
7.00
14.00
1.00
EA
EA
GRAND TOTAL
7. Delivery:
The following chart provides anticipated delivery dates for all locations. All product to be delivered FOB Destination at the following locations.
Upon completion of installation, test and training, each location has a 12-month connectivity service plan.
| Station / Address |
| Product – Carl Zeiss Meditec |
531-VA Boise Medical Ctr 500 W Fort Street Boise, ID 83702
DELIVERY, INSTALLATION, TEST AND TRAINING ESTIMATED TO BE COMPLETE BY 06/25/2021
QTY 1 EA: FORUM BASIC LIC (V.4.2); SCHEDULED- FORWARDING LIC (V3); MULTI-SITE ACCESS LIC (V3); GLAUCOMA WORKPLACE 3.1; ZEISS RETINA WORKPLACE 2.0.1; FORUM-DICOM FILE IMPORT FOR 3RD PARTY INSTRUMENTS LIC (V3); FORUM-EMR PACKAGE INCL HL7; FORUM ENTERPRISE PACKAGE (INCL VNA, LDAP/SSO, ENTERPRISE BACKUP); UPGRADE CIRRUS INSTRUMENT REVIEW SOFTWARE TO CIRRUS REVIEW SOFTWARE 8.1 LOCAL DATABASE (INC RPE & GC ANALYSIS) (10-PK) W/REMOTE INSTALLATION; FORUM ON-SITE INSTALLATION/TRAINING; ZEISS OS ENTERPRISE ARCHITECTURE DESIGN; ANNUAL CONNECTIVITY SERVICE PLAN
QTY 2 EA: FORUM VIEWER (V3); LIC FORUM GLAUCOMA WORKPLACE 3.1; ZEISS RETINA WORKSPACE USER LICENSE X1
QTY 3 EA: FORUM INTERFACE LIC TO 3RD PARTY DICOM INSTRUMENT (V3)
648-VA Portland Medical Center – Portland Campus 3710 SW US Veterans Hospital Road Portland, OR 97239-2999
DELIVERY, INSTALLATION, TEST AND TRAINING ESTIMATED TO BE COMPLETE BY 08/27/2021
QTY 1 EA: MULTI-SITE ACCESS LICENSE (V3); OCT NAVIGATOR OFFICE LICENSE; FORUM ENTERPRISE PACKAGE (INCL. VNA, LDAP/SSO, ENTERPRISE BACKUP); FORUM ON-SITE INSTALLATION & TRAINING; ANNUAL CONNECTIVITY SERVICE PLAN
648A-VA Portland Medical Center – Vancouver Campus 1601 E Fourth Plain Blvd Vancouver, WA 98661
DELIVERY, INSTALLATION, TEST AND TRAINING ESTIMATED TO BE COMPLETE BY 06/04/2021
QTY 1 EA: FORUM BASIC LICENSE PACKAGE (V.4.2); SCHEDULED, FORWARDING LICENSE (V3); MULTI- SITE ACCESS LICENSE (V3); GLAUCOMA WORKPLACE 3.1; ZEISS RETINA WORKPLACE 2.0.1; OCT NAVIGATOR OFFICE LICENSE; FORUM INTERFACE LICENSE TO 3RD PARTY DICOM INSTRUMENT (V3); FORUM-DICOM FILE IMPORT FOR 3RD PARTY INSTRUMENTS LICENSE (V3); FORUM-EMR PACKAGE INCL. HL7; FORUM ENTERPRISE PACKAGE (INCL. VNA, LDAP/SSO, ENTERPRISE BACKUP); FORUM ON-SITE INSTALLATION & TRAINING;
ENTERPRRISE ARCHITECTURE DESIGN; ANNUAL CONNECTIVITY SERVICE PLAN
653-VA Roseburg Health Care System – Roseburg Campus 913 Garden Valley Blvd Roseburg, OR 97470
AND
Eugene CBOC 3355 Chad Drive Eugene, OR 97408
DELIVERY, INSTALLATION, TEST AND TRAINING ESTIMATED TO BE COMPLETE BY 05/14/2021
QTY 1 EA: FORUM-EMR PACKAGE INCL. HL7; ANNUAL CONNECTIVITY SERVICE PLAN
QTY 2 EA: FORUM ENTERPRISE PACKAGE (INCL. VNA, LDAP/SSO, ENTERPRISE BACKUP
QTY 1: ENTERPRISE ARCHITECT DESIGN
653-VA Roseburg Health Care System – Eugene CBOC 3355 Chad Drive Eugene, OR 97408
DELIVERY, INSTALLATION, TEST AND TRAINING ESTIMATED TO BE COMPLETE BY 05/14/2021
QTY 1 EA: FORUM BASIC LICENSE PACKAGE (V.4.2), SCHEDULED, FORWARDING LICENSE (V3); MULTI-SITE ACCESS LICENSE (V3); GLAUCOMA WORKPLCE 3.1; FORUM INTERACE LICENSE TO 3RD PARTY DICOM INSTRUMENT (V3); FORUM ON-SITE INSTALLATION & TRAINING QTY 2 EA: OCT NAVIGATOR OFFICE LICENSE; FORUM-DICOM FILE IMPORT FOR 3RD PARTY INSTRUMENTS LICENSE (V3)
663-VA Puget Sound Health Care System – American Lake Division 9600 Veterans Drive Tacoma, WA 98493
DELIVERY, INSTALLATION, TEST AND TRAINING ESTIMATED TO BE COMPLETE BY 07/16/2021
QTY 1 EA: FORUM BASIC LICENSE PACKAGE (V.4.2); SCHEDULED, FORWARDING LICENSE (V3); MULTI-SITE ACCESS LICENSE (V3); GLAUCOMA WORKPLACE 3.1; ZEISS RETINA WORKPLACE 2.0.1; OCT NAVIGATOR OFFICE LICENSE; FORUM INTERFACE LICENSE TO 3RD PARTY DICOM INSTRUMENT (V3); FORUM-DICOM FILE IMPORT FOR 3RD PARTY INSTRUMENTS LICENSE (V3); FORUM-EMR PACKAGE INCL. HL7; FORUM ENTERPRISE PACKAGE (INCL. VNA, LDAP/SSO, ENTERPRISE BACKUP); FORUM ON-SITE INSTALLATION & TRAINING;
ENTERPRISE ARCHITECURE DESIGN; ANNUAL CONNECTIVITY SERVICE PLAN
687-Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362
DELIVERY, INSTALLATION, TEST AND TRAINING ESTIMATED TO BE COMPLETE BY 03/12/21
QTY 1 EA: FORUM BASIC LICENSE PACKAGE (V.4.2); SCHEDULED, FORWARDING LICENSE (V3); MULTI-SITE ACCESS LICENSE (V3); GLAUCOMA WORK-PLACE 3.1; OCT NAVIGATOR OFFICE LICENSE; FORUM- DICOM INTERFACE LICENSE TO CZM INSTRUMENT (Vx.xx); FORUM-DICOM FILE IMPORT FOR 3RD PARTY INSTRUMENTS LICENSE (V3); FORUM-EMR PACKAGE INCL. HL7; FORUM ENTERPRISE PACKAGE (INCL. VNA, LDAP/SSO, ENTERPRISE BACKUP); FORUM ON-SITE INSTALLATION & TRAINING; ANNUAL CONNECTIVITY SERVICE PLAN
QTY 4 EA: FORUM INTERFACE LICENSE TO 3RD PARTY DICOM INSTRUMENT (V3);
692-VA Southern Oregon Rehabilitation Center and Clinics 8495 Crater Lake Hwy White City, OR 97503
DELIVERY, INSTALLATION, TEST AND TRAINING ESTIMATED TO BE COMPLETE BY 04/16/2021
QTY 1 EA: FORUM BASIC LICENSE PACKAGE (V.4.2); SCHEDULED, FORWARDING LICENSE (V3); MULTI-SITE ACCESS LICENSE (V3); GLAUCOMA WORKPLACE 3.1; ZEISS RETINA WORKPLACE 2.0.1; FORUM INTERFACE LICENSE TO 3RD PARTY DICOM INSTRUMENT (V3); FORUM-DICOM FILE IMPORT FOR 3RD PARTY INSTRUMENTS LICENSE (V3); FORUM-EMR PACKAGE INCL. HL7; FORUM ENTERPRISE PACKAGE (INCL. VNA, LDAP/SSO, ENTERPRISE BACKUP); UPGRADE CIRRUS INSTRUMENT REVIEW SOFTWARE TO CIRRUS REVIEW SOFTWARE 8.1 LOCAL DATABASE (INCLUDES RPE AND GC ANALYSIS) (10-PACK) WITH REMOTE INSTALLATION; FORUM ON-SITE INSTALLATION & TRAINING; ENTERPRISE ARCHIUTECURE DESIGN;, ANNUAL CONNECTIVITY SERVICE PLAN
8. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:
Provisions:
52.211-6 Brand Name or Equal (AUG 1999)
9. The provision at 52.212-2, Evaluation – Commercial Items, applies to this acquisition. The following factor shall be used to evaluate offers:
Price
10. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if it has not been completed on SAM.gov.
11. The clause at 52.252-1 Solicitation Provisions Incorporated by Reference.
The full text of a solicitation provision may be accessed electronically at these addresses: http://www.va.gov/oal/library/vaar/index.asp and https//www.acquisition.gov/comp/far/index.html
12. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:
Clauses:
| 52.203-16 | Preventing Personal Conflicts of Interest |
| 52.203-17 | Contractor employee whistleblower rights and Requirement to Inform Employees of Whistleblower rights |
| 52.204-4 | Printed or Copied double-sided on Postconsumer Fiber Content Paper |
| 52.204-9 | Personal Identity Verification of Contractor Personnel |
| 52.204-13 | System for Award Management Maintenance |
| 52.204-18 | Commercial and Government Entity Code Maintenance |
| 52.224-1 | Privacy Act Notification |
| 52.224-2 | Privacy Act |
| 52.227-19 | Commercial Computer Software-Restricted Rights |
| 52.228-5 | Insurance-Work on a Government Installation |
| 52.232-40 | Providing Accelerated Payments to Small Business Subcontractors |
| 852.203-70 | Commercial Advertising |
| 852.204-70 | Personal Identity Verification of Contractor Personnel |
| 852.203-70 | Commercial Advertising (JAN 2008) |
| 852.212-71 | Gray Market Items |
| 852.212-72 | Gray Market and Counterfeit Items |
| 852.212-73 | Gray Market and Counterfeit Items |
| 852.219-10 | VA Notice of Total SDVOSB Set-Aside |
| 852.232-72 | Electronic Submission of Payment Requests |
| 852.233-70 | Protest Content/Alternative Dispute Resolution |
13. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:
| 52.204-10 | Reporting Executive Compensation & First-Tier Subcontract Awards |
| 52.209-6 | Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) |
| 52.219-6 | Notice of Total Small Business Set-Aside |
| 52.219-28 | Post Award Small Business Program Representation (JUL 2013) |
52.222-3 Convict Labor (June 2003) (E.O. 11755).
| 52.222-19 | Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. | 13126) |
| 52.222-21 | Prohibition of Segregated Facilities (APR 2015) | |
| 52.222-26 | Equal Opportunity (APR 2015) | |
| 52.222-36 | Equal Opportunity for Workers with Disabilities (JUL 2014) | |
| 52.222-50 | Combating Trafficking in Persons (MAR 2015) | |
| 52.223-18 | Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG | 2011) |
| 52.225-3 | Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) | |
| 52.225-13 | Restrictions on Certain Foreign Purchases (JUNE 2008) | |
| 52.232-33 | Payment by Electronic Funds Transfer—System for Award Management (Jul | |
| 2013) (31 U.S.C. 3332). |
14. There are no additional contract requirements, terms or conditions.
15. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.
16. Quotes must be emailed to christine.lindsey@va.gov and received no later than 7pm EST on 08/28/2020. Quotes may be submitted on this document or the vendor’s own form.
No late quotations will be accepted and award will be made without discussions.
17. For information regarding the solicitation, please contact Christine Lindsey at christine.lindsey@va.gov.
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