Inmate Svcs RFS- Award Recommendation and Evaluation Synopsis.docx

AWARD RECOMMENDATION

Notice of Intent to Award Number: NIA1 260000000564 Notice of Intent to Award Date: 6/15/2026 The Department of Technology, Management, & Budget’s Procurement office has completed the evaluation of RFS # 250000002079 and has recommended an award to Global Tel*Link Corporation d/b/a ViaPath Technologies, Inc. (“ViaPath”) in the amount of $64,265,207.70, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Jarrod Barron, Solicitation Manager Barronj1@michigan.gov 517-284-7045

Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov) Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a MDOC Inmate Network, Applications & Services. The term of this contract is 3 years, with up to 7 renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 4/10/2025. The following bidders submitted proposals by the published due date of 6/27/2025.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process The State will evaluate each proposal based on the following factors:

Project Scope

· Schedule A – Statement of Work: Sections 1-17 and 22-25

· Schedule D – Service Level Agreement and attachments

· Schedule E – Data Security Requirements and attachments

· Schedule F – Disaster Recovery Plan

· Schedule G – Transition In & Out

· Schedule H – Hardware

· Schedule I – System Acceptance

Solution Requirements / Specifications

· Schedule A, Attachment 1: Network Managed Services Business Specifications Worksheet

· Schedule A, Attachment 2: Prisoner Services Business Specifications Worksheet

Staffing

· Schedule A – Statement of Work: Sections 18-21

· Resume Templates

Company Background

· Vendor Questions Worksheet

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Jarrod Barron, DTMB Afreena Akhtar, DTMB Brett Brynolfson, DTMB Silke Harmon, MDOC Kyle Kaminski, MDOC Bernard Scott, MDOC Tina Meyette-Damron, MDOC Scott Dixon, MDOC Arnold VandeMark, MDOC Edward Freeman, MDOC Adrian Ashley, DTMB Dina Barnhart, MDOC Kevin Burtovoy, MDOC Amanda Crossley, MDOC David Enslin, DTMB Brian George, DTMB Austin McAdoo, DTMB Brian Pillar, DTMB Craig Weaer, DTMB

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

Version 2024-2 III. Evaluation Results The JEC determined that five of the ten proposals met the minimum 80 technical evaluation point threshold. The JEC derived the technical scores below from the bidders’ initial written proposals:

DEDUCTIONS SUMMARY

• Schedule A – Statement of Work: Sections 1-17 and 22-25

• Schedule D – Service Level Agreement and attachments

• Schedule E – Data Security Requirements and attachments

• Schedule F – Disaster Recovery Plan

• Schedule G – Transition In & Out

• Schedule H – Hardware

• Schedule I – System Acceptance

• Schedule A, Attachment 1: Network Managed Services Business Specifications Worksheet

• Schedule A, Attachment 2: Prisoner Services Business Specifications Worksheet

• Schedule A – Statement of Work: Sections 21-23

• Resume Templates

• Vendor Questions Worksheet

DEDUCTIONS BREAKDOWN

PROJECT SCOPE

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-3

-3

-1

-1

-1

-1

-1

-1

-1

-1

-1

SOLUTION REQUIREMENTS / SPECIFICATIONS

-10

-1.9

-0.4

-0.4

-6.9

-2.0

-1.0

-0.8

-0.4

-0.3

-6.0

-1.0

-1.3

*Deductions based on prorata share of specifications having the stated deficiency (10 points possible for GEN requirements, 30 points possible points for proposed scope requirements).

STAFFING

-3

-3

-1

-1

-1

-1

-1

-3

-1

-1

-1

-3

-3

-1

BACKGROUND AND EXPERIENCE

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

-1

IV. Clarifications, Oral Presentations, and Pricing Clarifications and oral presentations were conducted with the bidders that passed technical scoring, and pricing was evaluated.

Below are the systems and services proposed by each of the passing bidders:

X

X

X

Prisoner Handheld Devices and Peripherals (PD)

X

Device Management (DM)

X

Prisoner Device Support (PDS)

X

X

Electronic Deposits and Release Debit Cards (EDRC)

X

Multimedia Services (MS)

X

X

Prisoner Telephone System (TS)

X

Prisoner Video Visitation (VV)

X

Requests and Messaging (ME)

X

General Requests (GR) (subsection of ME)

X

Medical Requests (MR) (subsection of ME)

X

Educational Services (ES)

X

Document Repository (DR)

X

Store Services (SS)

X

Electronic Law Library (ELL)

X

Future Considerations (FC)

X

The following is a 10-year cost summary of the proposals that passed technical evaluation:

Cost to State:

Net Revenue to State

$15,000,000

Representative Costs to Citizens (Inmates, Friends, & Family):

*Estimated from current phone, video, and messaging volumes. Streaming services are not currently available. Trust deposit fees vary by deposit amount and method.

V. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price. The State has determined that Global Tel*Link Corporation d/b/a ViaPath Technologies, Inc. (“ViaPath”) has offered the best value to the State. Best value factors for Award Recommendation include:

· Bidder offers all requested systems and services,

· Bidder offers the best pricing to the State,

· Bidder offers the best combined pricing to Inmates, Friends, & Family,

· Bidder offers a robust technical solution, and

· Bidder offers a robust staffing solution.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Global Tel*Link Corporation d/b/a ViaPath Technologies, Inc. (“ViaPath”) in the amount of $64,265,207.70, pending State Administrative Board approval.

image1.png