INL_RFQ-PR15417675.pdf

U.S. DEPARTMENT of STATE

Embajada de los Estados Unidos de América Carrera 45 # 24B- 27 - (+57601) 275.2000 - Bogotá D.C. – Colombia co.usembassy.gov

July 17, 2026.

COMBINED SYNOPSIS/SOLICITATION

RFQ Number PR15417675

The Bureau of International Narcotics and Law Enforcement (INL) at the U.S. Embassy in Bogota invites you to submit a quotation for the acquisition of IT EQUIPMENT FOR ANTIDRUG PROSPECTIVE.

Place of performance: Bogota, Colombia.

Contract managed: Local Contracting

Required delivery date: Forty (40) days after receipt of order (ARO).

Quote must be submitted via email no later than August 17, 2026, at 16:00 hours (Bogota, Colombia) time. Refer to SF-1449 Continuation Pages, Section 3 (Solicitation Provisions), Subsection III (Addendum to

FAR 12.202), Item 2.0 for complete submission instructions. This solicitation will be competed under full and open competition.

Questions pertaining to this solicitation, if any, must be received by the Government no later than July

27, 2026, at 16:00 hours (Bogota, Colombia).

This is a combined synopsis/solicitation prepared in accordance with the format in FAR Subpart 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested by this notice alone, and a written solicitation will not be issued.

The resultant purchase order will be awarded using Simplified Acquisition Procedures in accordance with FAR

12.

The U.S. Government intends to award a purchase order if the responsive quote is technically acceptable and reasonably priced. We intend to award a contract based on initial quote, without holding discussions, although we may hold discussions if it is in the best interest of the Government to do so.

Unless an exception in FAR 4.203-1(b) applies, your company must be registered in the System for Award

Management (SAM) (www.SAM.gov) in order to be eligible for award. You may contact Andres Alejo at

AlejoA@state.gov; should you have any questions relating to SAM registration.

Sincerely

Chantale Breton

Contracting Officer, INL Bogota https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12#FAR_12_202 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12 http://www.sam.gov/

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

RFQ Number: PR15417675

All information from the INL Procurement Unit is confidential and should not be shared with third parties or personnel outside of INL Procurement. Proposals submitted to the American Embassy are exclusive, and any disclosure may result in disqualification from the processes. If anyone outside our team requests information, report it immediately. Transparency and ethics are fundamental to our procurement processes, ensuring equal opportunities for all participants.

SBU - CONTRACTING AND ACQUISITIONS

PR15417675

TABLE OF CONTENTS

Section 1 - The Schedule

• Standard Form 1449 (SF-1449)

• Continuation To SF-1449, RFQ Number PR15417675

Section 2 - Contract Clauses

Section 3 - Solicitation Provisions

Section 4 – Evaluation Factors

Section 5 – Representations and Certifications

Attachments List

(a) Price Schedule (Attachment A).

(b) Statement of Work (Attachment B) - Vendor co.usembassy.gov

SECTION 1 – THE SCHEDULE

Continuation to SF-1449, RFQ Number PR15417675, Schedule, Block 11

1.0 TYPE OF CONTRACT

This is a firm-fixed- price (FFP) purchase order payable entirely in Colombian pesos (COP) for

Colombian firms and US dollars (USD) for US firms. The price includes all direct and indirect costs, overhead, general, and administrative expenses, profit, shipping/delivery charges, insurance, assembly, etc. The price will not be subject to adjustment after award. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of completing the contract. The Government will not adjust the contract price due to fluctuations in the cost of contract performance or due to fluctuations in exchange rates.

2.0 PRICES

Refer to Attachment A for a complete list of required products. Offerors must complete the pricing template with proposed unit prices. Request the excel version from AlejoA@state.gov.

a. Price Schedule. (Attachment A).

Fundamental aspects are requested in the excel version Price Schedule (Attachment A) and in the

Statement of Work (Attachment B); must be provided by the vendor in the quote.

Please request the excel version of the Price Schedule (Attachment A) from:

AlejoA@state.gov

NOTE ON SECURITY PROHIBITIONS AND EXCLUSIONS:

Please, per FAR 52.240-91 and 52.240-90, propose other manufacturers than Chinese or related.

3.0 VALUE ADDED TAX.

Value Added Tax (VAT) or Impuesto a las Ventas (IVA) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_240_91 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_240_90

The Contractor will not be reimbursed VAT or IVA under this contract by the USG, as described in the tax relief procedures as follows:

TAX RELIEF PROCEDURES

(a) General. This clause supplements FAR 52.229-6, Taxes – Foreign Fixed-Price Contracts (Reference

29.402-1(a)). The prices set forth in this contract are exclusive of all taxes and duties from which the

U.S. Government is exempt by virtue of agreement between the U.S. Government and the Government of Colombia.

(b)(1) Procedures. The Contractor shall follow the procedures in paragraph (c) of this clause regarding tax relief as provided in the agreement between the U. S. Government and Colombia. The diplomatic tax privilege belongs to the U.S. Government and applies to taxes and duties payable to Colombia that are directly attributable to contract costs identified in paragraph (c) as subject to exemption, e.g., taxes or duties levied by Colombia on labor and materials that are applied to or utilized in performance of this contract.

(2) The procedures in paragraph (c) are based on the current local tax relief agreement between the US

Government and Colombia and are subject to change.

(c) The following procedures are included in, or are derived from, the agreement negotiated with

Colombia and are hereby incorporated into this clause:

“Any quotation, invoice or bill to be submitted to the USG/INL Colombia for payment of cost incurred under this contract should reflect zero value concerning VAT or IVA (Impuesto a las Ventas). Upon contract award, the Office of INL Bogota will issue an exemption letter (Exención de Impuesto) to the awardee to be presented to the Government of Colombia for any claim that may arise during the performance of this contract. The awardee, not the USG will coordinate directly with the Government of Colombia on any VAT or IVA matter under this contract”.

(d) Remedies. The Government may impose the following remedies in the event the Contractor fails to follow the procedures outlined in paragraph (c) of this clause. These actions are in addition to any other remedies available to the Government:

(1) The Contracting Officer may suspend contract payments in accordance with the procedures at FAR

32.503-6(a)(1).

(2) The Contracting Officer may terminate the contract for default in accordance with the procedures at

FAR Subpart 49.4.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_229_6 co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

(3) The Contracting Officer may refer the case to the agency suspension and debarment official, in accordance with agency procedures, pursuant to FAR Subpart 9.4.

(e) Audit. The Contracting Officer shall have the right to examine and audit all records and other evidence regarding the Contractor’s compliance with the requirements of this clause.

4.0 REQUIRED PRODUCTS / SERVICES

Refer to the Price Schedule (Attachment A).

5.0 DELIVERY AND MARKING INSTRUCTIONS

Upon award/notice to proceed the vendor will have no more than 40 (Forty) days to deliver the full order.

The items/ services being acquired will be donated to the Government of Colombia.

• US VENDORS:

o Goldbelt Integrated Logistics Services, LLC (GBILS) o 10800 NW 21st Street, Suite 100. Miami, FL 33172.

▪ Goods shipped in Goldbelt must be consolidated and delivered in a single package. All Partial deliveries must be previously authorized in writing by the procurement and contracts area.

• LOCAL VENDORS:

o BODEGA INL. Avenida calle 22 68b-75. Barrio Montevideo. Bogota, Colombia.

INSTALLATION: Configuration and testing of the equipment as per section 2.16 shall be performed by the contractor at Colombian Police Anti-kidnapping and Antiextortion Directorate DIASE in Bogotá, Transversal 23 No. 96-13, Bogotá D.C., once placed at end user’s facilities (INL POC will notify it.

Movement from INL Warehouse to end user’s facilities is reasonability of the end user.). The contractor shall be responsible for their personnel’s logistics expenses such as accommodation, meals, and transportation if any.

co.usembassy.gov

All items shall be clearly marked as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA - INL

Bogota, Colombia

Order No. (PR15417675)

Item #__of __(if applicable)

ATTN: INL/Colombia

(Improperly marked shipments may be rejected by the Government)

6.0 PERIOD OF PERFORMANCE (POP)

The Period of Performance for this contract is 40 days. Vendor must fulfill the contract and deliver

100% of the required materials within forty (40) days After Receipt of the Purchase Order (ARO).

7.0 INVOICING INSTRUCTIONS

Invoices can only be submitted through the Vendor Portal:

• https://mygrants.servicenowservices.com/mygrants

• The Contractor must submit invoice(s) for payment only once product(s) and/ or service(s) are received by Government. No advance payments are allowed.

• “Payment Instructions for Submitting Invoices” (video tutorials link included) will be provided along with the Purchase Order.

• Vendors may check Payment Status through the Vendor Portal.

• For Vendor Portal issues, (e.g. account activation, portal questions) please contact

BogotaVendorPortal@state.gov.

The Government shall pay the contractor as full compensation for all work required, performed, and accepted under this order 30 days after receipt of the invoice.

The payment term for Vendors delivering to GOLDBELT begins once the goods are reviewed and approved by the US Embassy Bogotá Logistics Unit at Bogotá’s INL warehouse. Vendors are advised to keep this process in mind to ensure accurate payment timelines and proper payment control.

https://mygrants.servicenowservices.com/mygrants mailto:BogotaVendorPortal@state.gov co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

Vendors may request a payment status update directly from the Financial Management Center by emailing BogotaPS@state.gov beginning 30 days after submitting an invoice for payment.

A proper invoice must include the following information:

1. Contractor's name and bank account information for payments by wire transfers.

2. Contractor's name, telephone, and mailing address.

3. Invoice date and number.

4. Procurement Request Number (PR).

5. Description, quantity, unit of measure, unit price, and extended price of property delivered, or services performed.

6. Name, title, phone number, and address of person to contact in case of defective invoice.

7. Identification as “Original Invoice.” Any copy of an Original Invoice should be marked

“Copy of Original Invoice” with a sequential number (1st, 2nd, 3rd, etc.).

Note: If an invoice does not comply with the above requirements, the Embassy reserves the right to reject the invoice as improper and return it to the Contractor within seven (7) calendars days. The Contractor must then resubmit a proper invoice.

We encourage you to subscribe to the myILMS Vendor Portal by sending an email to

BogotaVendorPortal@state.gov requesting instructions. If you are already registered, your invoice will only be received by this method. This does not apply to orders approved for credit card payment.

8.0 INSPECTION AND ACCEPTANCE OF SUPPLIES / SERVICES

Unless otherwise specified at the delivery order level, inspection, and acceptance of supplies to be delivered under this contract shall be made at destination by the Contracting Officer (or an authorized representative appointed in accordance with DOSAR 652.242-70).

The vendor is responsible for the delivery of all items listed above under Section 2 (Prices) and Technical

Specifications of Items.

The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

mailto:BogotaPS@state.gov https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_242_70_T48_40436432929 co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

The items being acquired will be donated to the government of the ultimate destination, Colombia. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork.

The final inspection and acceptance of ALL items shall be performed upon delivery by the INL delegate.

All equipment/item delivered shall conform exactly to or exceed the technical specifications as per section 2.

The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of contracted items by the INL delegate in Bogotá. Payment process of contracted items delivered to the

Freight Forwarder GOLDBELT SECURITY in Miami will initiate only once those items arrive in

Bogotá and are satisfactorily inspected and accepted by the INL delegate in Bogotá. If the items or some item does not fulfill contracted technical specifications, INL shall return those items to vendor free of cost. The vendor shall evaluate and replace returned items with no transportation cost to INL.

INL will have 30 calendar days to inspect and accept all items upon delivery.

The designated representative of the INL Bogotá will be responsible for carrying out at least the following checks:

i. Verification of quantities of each contracted item and accessories included.

ii. Compliance with the contracted technical specifications

iii. Correct operation of contracted items once installed

9.0 LAWS AND REGULATIONS

Compliance Required. The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Unless otherwise directed by the Contracting Officer, the

Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

co.usembassy.gov

10.0 EXPORT RESTRICTIONS

(a) The Contractor shall comply with all U.S. export control laws and regulations, including but not limited to the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120 through 130, and the Export Administration Regulations (EAR), 15 CFR Parts 730 through 799, in the performance of this contract.

(b) In the absence of available license exemptions/exceptions, the Contractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data, and software, or for the provision of technical assistance.

(c) The Contractor shall be responsible for obtaining export licenses, if required, before utilizing foreign persons in the performance of this order, including instances where the work is to be performed in the US where the foreign person will have access to export-controlled technical data or software.

(d) The Contractor shall be responsible for all regulatory recordkeeping requirements associated with the use of licenses and license exemptions/exceptions.

(e) The Contractor shall be responsible for ensuring that the provisions of this clause apply to its subcontractors.

(f) Nothing in the terms of this contract adds, changes, supersedes, or waives any of the requirements of applicable Federal laws, Executive orders, and regulations.

11.0 INL SOURCE-NATIONALITY RESTRICTIONS

(a) Except as may be specifically approved by the contracting officer, the contractor must procure all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) in accordance with the requirements at 22 CFR part 228 “Rules on Procurement of Commodities and Services Financed by USAID.” Guidance on eligibility of specific goods or services, an applicable INL waivers, may be obtained from the contracting officer.

(b) Restricted goods. The contractor must obtain prior written approval of the contracting officer or comply with required procedures under an applicable waiver as provided by the contracting officer when procuring any of the following goods or services:

(1) Agricultural commodities.

co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

(2) Motor vehicles.

(3) Pharmaceuticals and contraceptive items.

(4) Pesticides.

(5) Fertilizer.

(6) Used equipment; or

(7) U.S. Government-owned excess property.

If the contracting officer determines that the contractor has procured any of these specific restricted goods under this contract without the prior written authorization of the contracting officer or fails to comply with required procedures under an applicable waiver as provided by the contracting officer, and has received payment for such purposes, the contracting officer may require the contractor to refund the entire amount of the purchase.

12.0 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed

Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

13.0 STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity always and shall be responsible for their employee’s performance and the quality of the employees’ services. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the U. S. Government. The U.S.

Government reserves the right to direct the Contractor to remove an employee from performance under this contract for failure to comply with said standards of conduct. The Contractor shall immediately replace such an employee at no additional cost to the Government.

14.0 CONFIDENTIALITY CLAUSE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film, or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

Likewise, the CONTRACTOR must be committed under a confidentiality agreement signed with the

Colombia National Police, that the information provided may not be partially or totally disclosed to third parties, nor used for purposes other than the development of the contract. Likewise, the CONTRACTOR shall ensure the care, confidentiality and correct use of the information delivered and generated during the execution of the contract, as well as of the elements that the Colombian National Police make available for its execution.

All information resulting from the production of a strategy and a communication plan shall not be disclosed or used by the contracted company. U.S. Embassy Bogota has all rights to any research and final products.

15.0 CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS

Any written commitment by the Contractor within the scope of this contract shall be binding upon the

Contractor. To this clause, a written commitment by the Contractor is limited to the quotation submitted by the Contractor, and to specific written modifications to the quotation. Written commitments by the

Contractor are further defined as including (1) any warranty or representation made by the Contractor in a quotation as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a quotation; and (3) any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal revision to the quotation.

co.usembassy.gov

16.0 WARRANTY NOTIFICATION

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies.

Warranty shall be effective in Colombia. Re-exporting procedures during the warranty period, if requested, shall be covered by the contractor during the term of the same. Warranty, maintenance and support must be provided in country (Colombia).

The vendor must provide quality warranty for at least one (1) year for the above items (referring to tangible elements), or as stated in the technical specifications of each item. If INL receives a warranty claim for any product(s), it will be sent to the vendor’s location to perform an evaluation, with no charge to INL, to verify the status of the claim and the product. If the warranty department of the vendor determines that the product has a defect covered under the warranty, vendor must replace it. INL is not responsible for any transportation charges. Replacement products must be in new condition.

The vendor must guarantee, through a certification, that the manufacturer’s representative is able to provide support within Colombia, at least in the main cities. During the warranty period, the contractor must respond to any technical requests over the phone or e-mail in a maximum of two hours. During the warranty period, the contractor must repair the equipment and leave it in perfect operating condition at a maximum response time of 48 hours, at the site of the request.

All items shall be brand new (items remanufactured or manufactured with reused materials are NOT acceptable), covered by manufacturer’s warranty for each contracted item as per section 2 applicable in

Colombia, and procured through a manufacturer approved distribution channel (if requested by the INL delegate, the contractor shall provide certificates to demonstrate the origin of the equipment delivered).

The contractor shall use commercially reasonable efforts to correct any substantial nonconformity or manufacturing defect of the contracted items upon delivery and installation during their warranty period and be responsible for repairing them or providing replacement for others of the same or higher technical characteristics and deliver them to the INL warehouse free of charge. Warranty should cover at least hardware defects, component failure and parts/labor for repairs.

17.0 FINAL DATA DELIVERABLES / REPORTS.

As required.

co.usembassy.gov

18.0 ORGANIZATIONAL CONFLICT OF INTEREST - GENERAL

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart

9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_Subpart_9_5 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_Subpart_9_5 co.usembassy.gov

SECTION 2 - CONTRACT CLAUSES

I. FAR 52.252-2 -- Clauses Incorporated by Reference

As prescribed in 52.107(b), insert the following clause:

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

NUMBER TITLE DATE

52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun-2020

52.203-17 Contractor Employee Whistleblower Rights. Nov-2023

52.204-7 System for Award Management – Registration Nov-2025

52.204-13 System for Award Management – Maintenance Nov-2025

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—

Representation

Nov-2025

52.209-6 Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily

Excluded.

Nov-2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Nov-2025

52.222-19 Child Labor-Cooperation with Authorities and Remedies Nov-2025

52.222-50 Combating Trafficking in Persons Nov-2025

52.225-14 Inconsistency Between English Version and Translation of Contract. Feb-2000

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May-2024

52.228-3 “DBA Insurance” – Workers' Compensation Insurance (Defense Base

Act).

Jul-2014

52.232-24 Prohibition of Assignment of Claims May-2014

52.232-33 Payment by Electronic Funds Transfer-System for Award Management Oct-2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar-2023

52.233-3 Protest After Award Nov-2025

52.233-4 Applicable Law for Breach of Contract Claim Nov-2025

52.244-6 Subcontracts for Commercial Products and Commercial Services. Nov-2025

52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short

Form)

Apr-1984 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 https://airtable.com/appsslQVMG0cInX5b/shruT2b98wLPNf6bX https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_12 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_17 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_204_7 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_204_13 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_209_2 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_209_6 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_209_10 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_19 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_222_50 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_225_14 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_226_8 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_228_3 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_24 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_33 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_232_40 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_233_3 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_233_4 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_244_6 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_249_1 co.usembassy.gov

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NUMBER TITLE DATE

52.249-4 Termination for Convenience of the Government (Services) (Short Form) Apr-1984

652.229-70 Excise Tax Exemption Statement for Contractors Within the United States Jul-1988

652.229-71 Personal property Disposition at Posts Abroad Aug-1999

652.242-73 Authorization and Performance Aug-1999

652.243-70 Notices Aug-1999

652.247-70 Notice of Shipments Feb-2015

652.247-71 Shipping Instructions Feb-2015

II. Applicable Clauses Provided in Full-Text

FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services

As prescribed in 12.205(b)(3), insert the following clause:

TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV.2025)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, https://airtable.com/appsslQVMG0cInX5b/shruT2b98wLPNf6bX https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_249_4 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_229_70_T48_40436432915 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_229_71_T48_40436432916 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_242_73_T48_40436432931 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_243_70_T48_40436432932 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_247_70_T48_40436432935 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_247_71_T48_40436432936 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_4 co.usembassy.gov

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when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause

FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible.

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C.

3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment— co.usembassy.gov

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(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.

7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

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(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days.

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting

Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor.

(B) The date of issuance of a government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

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(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the

Government using its standard record keeping system, have resulted from the termination. The

Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records.

The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the

Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

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(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49

U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and

Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the co.usembassy.gov

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Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the

EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the

Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller

General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are…