Information Technology Research and Advisory Firm DQ FINAL.docx

GOVERNOR’S OFFICE OF INFORMATION TECHNOLOGY (OIT)

DOCUMENTED QUOTE DQ-002-JG-11 GIS Website Development

Solicitation Title: Information Technology Research and Advisory Membership

IMPORTANT: Vendors are urged to carefully review the entire solicitation.

Section 1 Project Overview:

The State of Colorado is looking for a vendor to provide an information technology research and advisory solution for the Office of Information Technology (OIT). The provided research should be targeted towards C-Level executives and other senior IT leaders across the organization. The information provided should cross multiple industries; but would ideally also include information on government sector entities, high-tech enterprises, professional services firms, and technology investment groups. The information available to the state will equip OIT’s senior leaders and their teams with actionable solutions to drive improved IT performance across the state. The tools, templates, and direct support should facilitate OIT improving its core IT processes; and actively assist OIT with delivering on key projects.

We estimate approximately 100 users.

The maximum amount available for this project is an annual budget of $100,000.

Cooperative agreement Pursuant to 24-37.5-105(3)(i) CRS, the Governor‘s Office of Information Technology (OIT) will be the primary state party to the purchase order or contract resulting from this procurement. All Executive Branch state agencies are included in this solicitation and may participate in the resulting cooperative enterprise agreement at time of award or future date. The Legislative and Judicial branches of State government are eligible to participate. OIT will extend the resulting Enterprise Agreement to Institutions of Higher Education

SCHEDULE OF ACTIVITIES

(MTN STD TIME)

Prospective Offerors Written Inquiry Deadline (No questions accepted after this date/time; e-mail preferred)

Section 2 -Administrative Requirements:

1. PRICING

In case of an error in extension, unit price shall prevail. Vendors must use the attached Response Page, however a more detailed accounting of deliverables may be included.

2. EVALUATION AND AWARD

A. Evaluation and award will be based on which acceptable vendor quote is most advantageous to OIT with qualifications/cost being the primary consideration.

B. OIT reserves the right to reject any or all quotes, to waive informalities and minor irregularities (as determined by OIT) in quotes received, and to accept all or any portion of the quote if deemed in the best interests of OIT.

C. OIT reserves the right to make one or multiple awards based on this solicitation.

3. AGREEMENTS

The terms and conditions of OIT’s purchase order and all Bid Information and Distribution System (BIDS) terms and conditions apply to this procurement. Any exceptions to these terms shall not be accepted. Any applicable grant terms are incorporated by reference The OIT portion of this solicitation is funded by ARRA funds see Exhibit A ARRA Terms and Conditions.

4. SUBMISSION INSTRUCTIONS

A. Quote must include the Response Page and the Signature Page.

B. Submit your quote to OIT Procurement Office, 601 E 18th Avenue, Suite 250, Denver, CO 80203 or by e-mail at oitpurchasing@state.co.us. Attention: Peter Van Ronk. Quotes may be submitted by e-mail, mail delivery or hand-delivered. Quotes submitted by hand-delivery should allow for additional time to obtain access into the building; it’s a secure building. Late quotes will not be accepted. It is the responsibility of the vendor to ensure that the quote arrives prior to the date and time due, and at the address stated above.

C. E-mail quotes will be accepted if received by the solicitation deadline. E-mail to oitpurchasing@state.co.us, Subject Line: DQ-2015000341 Information Technology Research

Vendor Qualifications:

5. BID INFORMATION AND DISTRUBUTION SYSTEM (ColoradoVSS) AND ColoradoVSS REGISTRATION

This solicitation is published on ColoradoVSS (https://www.Colorado.gov/vss). Offerors must be registered on ColoradoVSS in order to download solicitation documents and information and to be considered responsive at the time of proposal submission. ColoradoVSS and its registration information may be accessed through (https://www.Colorado.gov/vss). Notices are posted on ColoradoVSS (https://www.Colorado.gov/vss). It is very important that Offerors check ColoradoVSS on a regular basis, as this is the sole means for communicating any clarifications or changes to RFP content and/or requirements. Offerors who have an interest may submit a proposal in accordance with the terms of the RFP. Offerors must be registered with ColoradoVSS in order to respond to these bidding opportunities. To register on ColoradoVSS, see https://www.Colorado.gov/vss. In the event it becomes necessary to revise any part of this RFP, a modification/addendum will be published on ColoradoVSS. It is incumbent upon Offerors to carefully and regularly monitor BIDS for any such postings.

Terms and Conditions:

6. DISCREPANCIES IN SOLICITATION

Should the vendor find any part of the solicitation to be discrepant, incomplete or otherwise questionable in any respect, vendor shall be responsible to call such matters to the attention of the purchasing agent immediately. Failure to do so shall be at the vendor’s risk. Amendments to this solicitation will be official only if published on BIDS. Vendors should not rely on verbal statements that alter this solicitation.

7. BRAND NAME OR EQUIVALENT

Where brand name/model number is specified, quote only this brand/model. If “or equivalent” is stated, vendor may quote a substitute product that matches or exceeds the specifications of the brand/model listed. Vendor must submit, with their quote, sufficient information for OIT to determine that such materials or equipment is of equivalent substance and form. Samples of product(s), when required, must be furnished free of expense to OIT and if not destroyed by tests, vendor may request items be returned at vendor’s expense. OIT shall be the sole judge in determining quality, performance, and equivalency.

8. NEW PRODUCT

All items quoted are to be new product (not used, remanufactured, refurbished, rebuilt, etc.) and are not to contain components that are not newly manufactured, unless specifically stated otherwise in the solicitation.

9. PERFORMANCE/REMEDIES

Awarded vendor(s) and its subcontractor(s) shall comply with the requirements as stated in this solicitation. If the awarded vendor and or its subcontractor(s) fails to perform, OIT reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause. Cause is defined as failure to meet the requirements stated in this solicitation, failure to correct deficiencies upon receipt of notice, or failure to maintain satisfactory performance after notice. Awarded vendor shall be responsible for the performance of its subcontractor(s).

10. RECIPROCAL PREFERENCE

Per Colorado Revised Statutes, Section 8-19-101, a resident vendor shall be allowed a preference against a non-resident vendor equal to the preference given or required by the state in which the non-resident vendor is a resident.

11. DOING BUSINESS IN COLORADO

An Offeror wanting to do business in Colorado must register with the Colorado Secretary of State in accordance with Colorado Revised Statute (CRS) 7-90-801. An Offeror must be registered to do business in Colorado within 10 business days of the RFP award notification to the Apparent Successful Offeror. A copy of the business entity’s Articles of Incorporation and/or Bylaws may be requested by the State.

This is the link for the Colorado Secretary of State’s Website: http://www.sos.state.co.us (Recommend going to the “Business Center” section, then opening the “Business Home” page, under the “General Information” section review the FAQs.)

12. FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN)

For the purpose of verifying the Offeror’s registration to the ColoradoVSS system, the Offeror is required to provide their FEIN in their proposal. Additionally, Offerors are required to submit their FEIN prior to contract, or purchase order issuance, or payment from the State of Colorado. A W-9, Taxpayer Identification form provided by the State may be required as. Only the Awarded Offeror is required to submit a W-9, to the State upon request.

RESPONSE PAGE

Provide detail answers to the questions presented below

Vendor Name:_____________________________________________

Requirements:

1. WRITTEN RESEARCH

Response:

Please describe in detail how you will provide written research on multiple IT industry related subjects accessible through email and over the Internet?

2. AVAILABLE TOOLS “BEST PRACTICE” POLICIES AND PROCEDURES

Please describe in detail the available tools (systems or applications) that support OIT adopting recognized IT ‘Best Practice’ policies and procedures?

3. IT RELATED TEMPLATES

Please describe in detail, delivering a suite of IT related templates related to (but not limited to) Security, Project Management, Architecture, Procurement, Contracting, Vendor performance, Financial Planning, and IT Strategy?

4. AD HOC RESEARCH AND ANALYSIS REQUESTS

Please describe in detail your providing a means for OIT to make ad hoc and on demand research and analysis requests?

5. PEER NETWORKING

Please describe in detail a peer networking forum where OIT’s senior leadership can contact peers in their IT subject matter areas to collaborate with on state IT initiatives and projects.?

6. TECHNICAL IMPLEMENTATIONS AND INSTALLATION OVERVIEWS

Please describe in detail how you will offer technology expertise directly from the vendor in the form of written, visual, or direct guided support on technical implementations and installation overviews?

7. ROBUST METRICS

Please describe in detail a solution that has robust metrics data and information on multiple areas across IT?

8. VENDOR PERSONNEL DEDICATED TO OIT

Please describe in detail your experience, expertise, and services related to support from the vendor in the form of vendor personnel dedicated to OIT to provide analysis and/or consulting services to support information adoption and assimilation?

9. ENTERPRISE ARCHITECTURAL ADVISORY SERVICE

Please describe in detail your experience, expertise, and services related to Enterprise Architectural advisory services?

10. CIO ADVISORY SERVICES

Please describe in detail your experience, expertise, and services related CIO advisory services?

11. INFORMATION SECURITY ADVISORY SERVICES

Please describe in detail your experience, expertise, and services related to Information Security advisor services?

12. PROGRAM/PROJECT MANAGEMENT ADVISORY SERVICES

Please describe in detail your experience, expertise, and services related to Program/Project Management advisory services?

13. SERVICE MODEL

Please describe in detail your proposed service delivery model that most closely matches OIT’s requested deliverables mentioned above and our desire for an annual subscription model?

14. Other Value Added Services

Please describe in detail your experience, expertise, and services related to other value added services that you wish to offer to the State?

References:

1. Vendor shall provide a minimum of three (3) references for similar size and scope of work for the individual to be assigned to this project. Please include contact names, phone numbers and e-mail addresses. OIT reserves the right to use any state experience as an additional reference.

Please provide references, which meet the requirements of this solicitation.

Pricing: All pricing must be listed on this Pricing Sheet. DO NOT attach a quote.

Price is firm for: |_| 90 days |_| Other

Vendor Name:

Total

Pricing: All pricing must be listed on this Sheet. You may attach a detailed narrative description of each aspect of your pricing, but not in place of this pricing sheet. At a minimum, pricing must remain firm for 120 days.

GOVERNOR’S OFFICE OF INFORMATION TECHNOLOGY (OIT)

DOCUMENTED QUOTE DQ-2015000341

Information Technology Research and Advisory Service Membership

PLEASE MAIL/RETURN THIS PAGE WITH YOUR QUOTE TO:

Attn: Peter Van Ronk OIT Procurement Office 601 E 18th Avenue, Suite 250 Denver CO 80203 oitpurchasing@state.co.us

SIGNATURE PAGE

All quotes must be submitted on this form and signed in ink by an authorized officer or agent of the company.

VENDOR INFORMATION

Company Name:

Address:

FEIN/SSN:

Phone:

Fax:

E-mail Address:

Signature of authorized officer/agent of company Title of authorized officer/agent of company

Print name of authorized officer/agent of company Date