Informal Solicitation No. 4851.doc

Seattle Colleges Informal Solicitation for Goods & Services

SOLICITATION No. 4851 PROJECT TITLE: Seattle Maritime Academy Generator Installation Proposal Due By 2:00 PM, Wednesday, April 9th, 2025 Email to jasmine.jackson2@seattlecolleges.edu The Seattle Colleges, hereinafter referred to as the Purchaser, is soliciting proposals to remove the existing diesel generator, prepare vessel for the new generator, and install the new generator.

Site Visit / Pre-Submission Conference: Those interested in responding to this solicitation are strongly encouraged to attend a site-walk through at 8AM on Wednesday, March 26th. The Conference will be held at the Seattle Maritime Academy, 4455 Shilshole Ave NW, Seattle, WA 98107. Contact Name: Danny Blanchard Contact Number: 206-934-2902 Questions: Any questions or requests for further information must be submitted in writing no later than 2:00PM on Wednesday, April 2nd, 2025, to jasmine.jackson2@seattlecolleges.edu.

Scope of Work

1. Lock and tag out all energy systems prior to beginning work, including but not limited to fuel supply and return valves, battery isolation switches, engine room panel AC circuit breaker, forward generator circuit breaker, CO2 control system (must terminated where generator is removed and not left open in order retain system function during an emergency). Vessel lighting will be intact and operational but additional LED or CFL task lighting may be brought if requested (no incandescent/hot lights).

2. Disconnect fuel supply and return lines, starter wires, generator power wires, remote/alarm wires, CO2 control system piping to prepare original engine for removal.

3. Rig and remove the existing Detroit 2-71 diesel and generator from the vessel (the Seattle Maritime Academy crew will lift engines in/out with the Seattle Maritime Academy crane, as well as remove the soft patch above the engines). The engine will be retained by the Seattle Maritime Academy for student training purposes: do not damage during removal as it is currently operational.

4. Install a 20kW-22kW 3-phase 480VAC EPA-compliant Tier-3 diesel generator mounted on a painted (if steel) skid with vibration isolation mounts.

a) The generator and all installed equipment & accessories must be compliant with USCG requirements for installation on inspected passenger vessels. Any equipment changes required to generator (on the engine side of the fuel/air/water connections) for USCG-approved use are at the sole cost and responsibility of the contractor.

b) Grade 5+ hardware of appropriate diameter required for mounting to handle expected loads. Bolt-on mounting is preferred to welding, if possible, to reduce fire risk and facilitate future ease of removal.

c) Weld/fabricate on existing engine frame if needed to support new engine (will require marine chemist to gas-free the space prior to hot work). Welds may be subject to USCG inspection and must be painted after inspection.

5. Install and mount a metallic (painted/powder-coated if steel, bare if stainless or aluminum) system control enclosure on/above the engine that does not impinge on the aisles of the engine room space. The controls should be installed to be operated while standing (operator facing aft) at the athwartships passageway between the two generators. All penetrations to the enclosure must be watertight. The enclosure must include the following on the panel surface that faces the operator:

a) Heavy-duty emergencies stop push-button (with twist or pull reset) with auxiliary input for the onboard automatic fire-suppression shut-down, wired to immediately shut down the engine when depressed.

b) Start/stop buttons for normal operations.

c) Monitoring panel that indicates engine RPM, oil pressure, coolant temperature, DC voltage (battery/alternator), AC voltage, AC current, hertz, and be equipped with visual and audible alarms for low oil pressure and high coolant temperature.

6. Install a flush-mount remote system monitoring panel in the bridge that indicates engine RPM, oil pressure, coolant temperature, DC voltage (battery/alternator), AC voltage, AC current, hertz, and be equipped with visual and audible alarms for low oil pressure and high coolant temperature. The panel should be located to starboard of the wheel in the location specified by the Port Engineer. All wiring must be installed per ABYC E-11 and secured to the vessel at intervals of no more than 18” by metallic means when not in a metallic raceway or conduit.

7. All electrical wire used must be stranded copper marine wire with a minimum insulation rating of 105C and must be sized and installed per ABYC E-11 standards.

8. Install new AC wiring from generator to the engine room 480VAC panel and DC wiring from engine to the start battery, the system monitors, control enclosures, and shut-down systems.

9. Install two properly sized AC circuit breakers (the existing 40A main panel breaker will need to be replaced if a generator greater than 22kW is supplied): one at the generator and one at the engine room 480VAC panel.

10. Install a single Groco ARG-series bronze sea strainer (sized to meet GPM flow of raw water pump which does not exceed 125% of pump capacity) at the engine with all new USCG-approved piping/hose to the existing sea chest gate valve. Hose/piping must be supported with metallic fasteners no less than every 18”, hose must be wire-reinforced and rated for below-waterline use, and all raw water hose connections must be double-clamped with non-perforated, rolled edge hose clamps and properly torqued.

11. Install a Racor MA500 fuel filter (with RK19671 vacuum gauge handle) at the engine with all new USCG-approved fuel pipe/hose to existing hard piping. Port Engineer to specify specific mounting location. All fuel hose terminations must be swaged or mechanical-coupling stainless steel (no hose clamps) with threaded ends.

12. Install Murphy low oil level (L129-series) and low coolant level (L150-series) switches in addition to engine-manufacturer-provided alarms (Seattle Maritime Academy will install wiring for these two alarms later) if not already provided with generator assembly.

13. Install a new AGM start battery of appropriate size for the engine starter specifications, battery tray, hold-down system, on/off/both switches, and a single bank AC-powered battery charger appropriate for the size and chemistry of battery selected.

14. Install new exhaust piping between the new engine and existing muffler inlet. Install new marine-grade exhaust insulation to cover existing muffler and new exhaust pipe/flanges/hardware per USCG requirements.

15. After initial installation is complete, break-in and test engine per the manufacturer’s specification, then run the engine at its rated continuous capacity for no less than 6 uninterrupted hours using a portable load cell.

16. After initial installation is complete, break-in and test engine per the manufacturer’s specification, then run the engine at its rated continuous capacity for no less than 6 uninterrupted hours using a portable load cell.

17. Restrooms are provided onboard the vessel, as well as a dining area, microwave, and refrigerator. Shoreside student facilities are not to be used.

18. Business/work hours: Seattle Maritime Academy is a public institution of higher education and has over 60 students on campus M-F attending classes across our gated, access-controlled campus in Ballard, WA.

a) Contractors will be given access cards to the personnel gate but are only allowed on campus when Seattle Maritime Academy staff are present (typically 7am-3pm M-F). Work outside of those days/hours may be requested but may not be granted and exceptions should not be expected. Up to two vehicles may be parked inside our gate to facilitate loading of tools/equipment.

Budget: It is anticipated that any contract awarded under this solicitation shall be in an amount not to exceed $70,000.00 before applicable taxes. The purchaser does not anticipate the selected contractor’s involvement beyond the end date specified above. However, if the Purchaser determines that it is necessary to increase the contractor’s involvement, the Purchaser may amend the contract. Such amendment, if any, to increase or decrease the dollar value and extend the period of performance, shall be at the sole discretion of the Purchaser.

The solicitation is open to individuals or organizations that meet the following minimum criteria:

1. Respondents must be licensed to perform work in Washington State.

2. Respondents must have experience installing diesel generators in a marine environment.

3. Respondents must have at least three (3) customer references for whom the Respondents have provided similar services during the past thirty-six (36) months preceding the response due date.

4. Respondents must generally comply with the insurance provisions specified in the General Terms and Conditions, which are available on the website at http://www.seattlecolleges.edu/business. Respondents who do not meet the insurance requirements may request a waiver of coverage or limits of insurance in their submittal.

Respondents who do not meet these minimum qualifications shall be considered non-responsive, and their proposals will not be evaluated.

The proposal is to be brief but should include:

1. Experience on comparable projects and staff qualifications.

2. Project work plan and schedule to accomplish the project; willing to consider alternative schedule to accommodate qualified staff availability and business/work hours.

3. Costs or fees; and The following weights will be assigned for proposal evaluation purposes:

Proposals will be evaluated by the Purchaser based on the response to the information requested above. All three (3) items must be addressed for the proposal to be considered responsive. The deadline for submission of responses is stated on Page one of this Informal Solicitation. Proposals submitted after the deadline will not be considered.

Respondents assume the risk for the method of delivery chosen. The Purchaser is not responsible for delays caused by any delivery service.

The Purchaser reserves the right at its sole discretion to reject any or all responses for any reason whatsoever, prior to the execution of a contract. This solicitation for Responses does not obligate the Purchaser to contract for the services specified herein. The final selection, if any, will be the response, which in the opinion of the Purchaser, best meets the requirements set forth in the solicitation and is in the best interest of the Purchaser.

The Purchaser is not obligated to select the lowest priced response. The Purchaser shall not be responsible for any costs associated with a Respondent’s preparation of a response to this Solicitation.

Prevailing Wage: In compliance with Chapter 49.28 RCW, Contractor agrees that no worker, laborer, or mechanic in the employ of the Contractor or subcontractor shall be permitted or required to work more than eight (8) hours in any one calendar day, or forty (40) hours in any one calendar week, provided that in cases of extraordinary emergency such as danger to life or property, the hours of work may be extended but in such cases the rate of pay for time employed in excess of the above shall be at the prevailing overtime rate of pay. Except, contracts will not require the payment of overtime rates for the first two hours worked in excess of eight (8) hours per day when the employer has obtained the employee’s agreement (as defined in WAC 296-127-022) to work a four-day, ten-hour work week. The Department of Labor and Industries will publish prevailing wage rates on the first business day of February and August of each year. The wage rates will become effective thirty (30) days following publication. For all contracts, the prevailing wage rates which are in effect on the bid opening date or on the effective date of any extension of the contract are the wage rates that must be paid for the duration of the contract. The appropriate labor classifications and prevailing wage rates are identified herein. Questions should be directed to the Industrial Statistician, Department of Labor and Industries, Employment Standards Division, PO Box 44540, Tumwater, WA 98504-4540 (Telephone (360) 902-5334) or the Procurement Coordinator. These wage rates are made part of this contract as though fully set forth herein. The Contractor must submit to the Industrial Statistician of the Department of Labor and Industries a “Statement of Intent to Pay Prevailing Wages.” A copy of the approved intent statements must be submitted to the Purchaser in order to receive the first progress payment on this Contract. Following final acceptance of the project, Contractor must submit to the Industrial Statistician an “Affidavit of Wages Paid.” An approved affidavit must be submitted to the Purchaser before they are authorized to release the retained funds. Each “Statement of Intent to Pay Prevailing Wages” or “Affidavit of Wages Paid” submitted for approval to the Industrial Statistician must be accompanied with the current filing fee. A copy of the approved Statement of Intent to Pay Prevailing Wages shall be posted at the job site with the address and telephone number of the Industrial Statistician, where a complaint or inquiry concerning prevailing wages may be made. If a dispute arises as to what are the prevailing rates of wages for a specific trade, craft or occupation, and such dispute cannot be adjusted by the parties in interest, including labor and management representatives, the matter shall be referred for arbitration to the Director of the Department of Labor and Industries, and his/her decision shall be final, conclusive and binding on all parties involved in the dispute. Vocationally handicapped workers, i.e., those individuals whose earning capacity is impaired by physical or mental deficiency or injury, may be employed at wages lower than the established prevailing wage. The Fair Labor Standards Act requires that wages based on individual productivity be paid to handicapped workers employed under certificates issued by the Secretary of Labor. These certificates are acceptable to the Department of Labor and Industries. Sheltered workshops for the handicapped may submit a request to the Department of Labor and Industries for a special certificate, which would, if approved, entitle them to pay their employees at wages, lower than the established prevailing wage.

Prevailing wage requirements do not apply to:

· Sole owners and their spouses.

· Any partner who owns at least 30% of a partnership.

· The president, vice-president, and treasurer of a corporation if each one owns at least 30% of the corporation.

· Workers regularly employed on monthly or per diem salary by state or any political subdivision created by its laws.

In submitting a response to this solicitation, the Respondent agrees to accept the terms set forth in this solicitation. See General Terms and Conditions located at http://seattlecolleges.edu/DISTRICT/district/supplierintro.aspx.

Any Respondent, who has submitted a proposal and been notified as an unsuccessful respondent, may request to view the complete procurement file at the Purchaser’s Purchasing Department, 1500 Harvard Avenue, Seattle, WA 98122, upon informing the Procurement Coordinator. The Respondent will have the chance to read all the materials not marked proprietary and make notes but will not be able to obtain any copies. To obtain copies of any documents from the file, the Respondent should submit a public records request to the Procurement Coordinator.

Any questions concerning the solicitation should be addressed to the Procurement Coordinator specified above and not any other employee of the Purchaser.