Informal_Solicitation_Beautification_District_J.pdf

CITY OF HOUSTON

INFORMAL SOLICITATION

Beautification, Illegal Dumping, Heavy Trash/Tree Waste Collection, Litter Abatement, and Graffiti Abatement Services (District J)

Issue Date: August 3, 2026

Response Due Date/Time: August 7, 2026

Estimated Value: Anticipated not to exceed $80,000.00

Basis of Award: Lowest bid meeting requirements

1. Introduction & Purpose

The City of Houston is issuing this Informal Solicitation to identify a qualified contractor to provide comprehensive beautification, illegal dumping prevention and surveillance, heavy trash/tree waste collection, litter abatement, and graffiti abatement services throughout District J. The primary objective is to maintain a clean, safe, and aesthetically pleasing environment across high-visibility areas, main thoroughfares, and public spaces within the District.

The selected contractor is expected to perform a total contract value of $80,000.00.

This is an informal solicitation. The City is not bound to accept the lowest-priced response and reserves the right to reject any or all responses, waive minor informalities, and negotiate terms in the City's best interest.

2. Basis of Award

Award will be based on the lowest cost meeting scope requirements. The City will evaluate the overall value of each vendor's bid, considering factors such as price, qualifications, relevant experience, proposed staffing and equipment, references, and understanding of the scope of work.

3. Service Areas

The contractor shall provide beautification, illegal dumping, litter abatement, and graffiti abatement services within the boundaries of District J, including:

• High-visibility areas and main thoroughfares

• Public spaces and parks

• Accessible ditches

• Known and reported illegal dumping hotspots

• Areas with high foot traffic

• Surfaces affected by graffiti (concrete, metal, wood, and painted surfaces)

• Other areas as designated by the City of Houston

4. Scope of Services

4.1 Beautification Services

• Coordinate directly with the District J Office regarding requests from constituents, known hot spots, and additional reported locations, including weekly surveillance and collaboration with other stakeholder groups and city departments. This includes partnership with the District J Supplemental Maintenance Team.

• Coordinate weekly sweeps (as a preventative measure) throughout designated zones in District J and, as requested, join the District J Office in the field for special events.

• Implement a comprehensive beautification program focusing on high-visibility areas, main thoroughfares, and public spaces, including accessible ditches.

4.2 Illegal Dumping, Heavy Trash/Tree Waste Collection, Prevention, and Surveillance

• Coordinate directly with the District J Office regarding requests from constituents, known hot spots, and additional reported locations, including weekly surveillance and collaboration with other stakeholder groups, city departments, and the District J Supplemental Maintenance Team.

• Conduct a thorough assessment of illegal dumping hotspots within District J.

• Coordinate with local law enforcement to support investigations and prosecutions related to illegal dumping.

• Coordinate with local law enforcement to address abandoned homeless encampments and illegal street vendor equipment on a weekly basis.

• Maintain detailed records of all illegal dumping incidents, including date, time, location, and description of materials dumped.

• Coordinate with the District J Office regarding requests to collect heavy trash and tree waste in the same manner as illegal dumping collection.

4.3 Litter Abatement

• Coordinate directly with the District J Office regarding requests from constituents, known hot spots, and additional reported locations, including weekly surveillance and collaboration with other stakeholder groups and city departments.

• Implement a comprehensive litter abatement plan for District J, including regular cleaning schedules for public areas, parks, and roadways.

• Conduct special litter abatement efforts in areas with high foot traffic.

4.4 Graffiti Abatement

• Coordinate directly with the District J Office regarding requests from constituents, known hot spots, and additional reported locations, including weekly surveillance and collaboration with other stakeholder groups and city departments.

• Implement a comprehensive graffiti abatement plan for District J, including rapid response protocols for new graffiti reports.

• Provide graffiti removal services for various materials (e.g., concrete, metal, wood, painted surfaces).

4.5 Reporting and Documentation

• Maintain detailed records of all services performed, including date, time, location, and description of work completed.

• Provide reports detailing the areas serviced and incidents addressed, as requested by the District J Office.

• Immediately report any hazardous materials, large-scale illegal dumping, sites requiring larger machinery, or other safety concerns to the District J Office.

4.6 Safety and Compliance

• Comply with all applicable local, state, and federal laws, regulations, and safety standards, including OSHA standards, in the performance of services.

• Provide all necessary equipment, materials, and personnel to perform the required services.

• Ensure all personnel wear high-visibility safety vests and appropriate personal protective equipment (PPE) while performing services.

• Provide traffic control measures as needed to ensure the safety of workers and the public.

5. Contractor Qualifications

The contractor shall maintain the following insurance coverages, as required by the City of Houston:

• General liability insurance

• Automobile liability insurance

• Workers' compensation insurance

6. Performance Monitoring

• The City of Houston will conduct regular inspections to ensure the quality and effectiveness of the beautification, illegal dumping, litter abatement, and graffiti abatement services.

• The contractor shall address any deficiencies identified during inspections within 48 hours of notification.

7. Past Performance / References

The contractor shall provide three (3) references to allow the City to evaluate past performance relevant to this scope of work, where historically applicable.