Informal Email RFP Template - Under SAT - SAM.Gov Version (10-01-2025)-RFQ467478.pdf
PDF 205 KB Posted
- Solicitation number
- RFQ467478
- Issued by
-
Department of Energy
About this file
This is a Request for Quote (RFQ) issued by Oak Ridge National Laboratory (ORNL) for a Cobolt Bolero 640 nm 500 mW laser head and accessories. The solicitation number is RFQ467478, with offers due by June 9, 2026 at 5:00 PM EST. The procurement is a Firm Fixed Price subcontract not set aside for small businesses, under NAICS Code 334516 (Analytical Laboratory Instrument Manufacturing). Award will be made to the lowest priced, technically acceptable proposal. The offer validity period is 120 days.
Offerors must submit a firm fixed price quote with proposed delivery schedule, with tariffs stated and priced separately. Shipping terms require FOB Destination for domestic shipments and Delivered at Place (DAP) for international shipments, with no insurance on shipments. Required documentation includes a completed and signed Abbreviated Representations and Certifications form (BSD-CS-2260, dated 12/22/2025). Offerors must identify any exceptions to terms and conditions; absence of an exceptions statement implies complete acceptance of all requirements. The RFQ incorporates four attachments covering ORNL terms and conditions, prime contract flowdowns, bill of materials specifications, and representations and certifications. FAR 52.211-6 (Brand Name or Equal) applies as a special provision. Questions must be submitted by June 8, 2026 at 5:00 PM EST, and proposals must be emailed to Katherine Plourde, the Procurement Officer, at plourdek@ornl.gov.
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Text version
Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: RFQ467478 Offers Due By: 6/9/2026 @ 5:00pm EST Offer Validity Period: 120 days NAICS Code: 334516-Analytical Laboratory Instrument Manufacturing-1000
Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Cobolt Bolero 640 nm 500 mW laser head and accessories Anticipated Subcontract Period of Performance:
ORNL Procurement Representative: Katherine Plourde Email: Plourdek@ornl.gov
Summary of Work/Description of Items:
See Attachment C-RFQ467478-Bill of Material for all specifications.
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
- Any tariffs shall be expressly stated and priced separately on the quote.
- FOB and Shipping Terms- FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.
Required Documents: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 12/22/2025)
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms-Conditions-Purchase-Order-Commercial- Products-Services-BSD-CS-2154-01.13.2026
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 01/13/2026
Attachment C Bill of Materials RFQ467478- Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2026)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
Important Dates:
Questions: Questions are due on 06/08/2026 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00
PM EST on 06/09/2026.
Thank you, Katherine Plourde Procurement Officer Commercial Support, Contracts Division Business Services Directorate
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: plourdek@ornl.gov
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