INFO--PW-BSFMD_SAMPLE_INVOICE_REQUIREMENT_FOR_VENDOR.pdf

This document is a sample invoice template for vendors working with the City of Pasadena Public Works Department's Building Systems and Fleet Management Division (PW-BSFMD). The invoice form is designed for vendors to submit documentation for services or materials provided under city contracts, specifically tailored for the Light/Medium Duty On-Call Towing Service opportunity. The template requires vendors to detail service descriptions, including number of hours, service location, asset service details, and any parts or materials provided.

The invoice template mandates that vendors upload all invoices electronically within 7 days of service or order delivery through the city's vendor invoice portal (https://invoice.cityfpasadena.net). The form includes sections for capturing essential billing information such as vendor details, contact information, order specifics, quantities, rates, and total amounts. It also provides space for additional charges like discounts, sales tax, shipping/freight, and other itemized fees. The document emphasizes the importance of attaching service slips, reports, packing slips, or pick tickets to support the invoiced services or materials.