INFO--PW-BSFMD_SAMPLE_INVOICE_REQUIREMENT_FOR_VENDOR.pdf

The document is a sample invoice template for the City of Pasadena's Public Works Department, Building Systems and Fleet Management Division (BSFMD), specifically designed for vendor contractors providing services to the city. The invoice template is structured to capture detailed information about services rendered or materials supplied, including service dates, locations, asset details, and billing specifics. The form requires vendors to attach service slips or reports and mandates electronic invoice submission within 7 days of service or order delivery through the city's vendor invoice portal.

The invoice template includes sections for both service descriptions and parts/materials, allowing vendors to itemize work performed with quantity, rate, and extended total calculations. Key requirements include specifying the number of hours worked, service location, asset service details, and any applicable discounts, taxes, shipping, or additional fees. The template is part of the city's standardized process for managing vendor payments, with a specific focus on contract opportunities like the CNG fueling station inspection, maintenance, and repair services procurement.