Influent Pumps_WPCF_2026.pdf

Influent Pumps WPCF

TOWN OF SIMSBURY

SIMSBURY WATER POLLUTION CONTROL AUTHORITY

933 HOPMEADOW STREET

SIMSBURY, CT 06070

INVITATION TO BID

FOR

INFLUENT PUMPS

The Simsbury Water Pollution Control Authority (WPCA) is soliciting bids for INFLUENT PUMPS at its facility at 36 Drake Hill Road, Simsbury, CT 06070. The scope of work is to supply three (3) influent pumps. If reconfigured piping or pump base is required, pricing for supply of the piping and pump base will be included as part of the bid submission and noted on the bid form.

Sealed proposals will be accepted by Amy Meriwether, Director of Finance, 933 Hopmeadow Street (Rt. 10/202), Simsbury, CT until 10:00 a.m., June 25, 2026.

Specifications and bidding documents may be obtained electronically via the Town’s web site at the following link: Bid Postings • Town of Simsbury Public Bids and RFPs. Bid documents will not be mailed or faxed.

https://www.simsbury-ct.gov/Bids.aspx?CatID=17

STANDARD INSTRUCTIONS TO BIDDERS

SIMSBURY 06070

1. Project Overview:

The Simsbury Water Pollution Control Authority (WPCA)is seeking a qualified contractor to provide all materials for a replacement of three (3) existing dry pit submersible influent pumps at the Water Pollution Control Facility (WPCF), located at 36 Drake Hill Road, Simsbury, CT 06070.

The scope of work for this project includes furnishing all equipment for installation required to complete the project as specified.

2. Key Event Dates:

Invitation to Bid Issued May 21, 2026

Non-Mandatory Pre-Bid Conference 10:00 am June 4, 2026

Bids Due June 25, 2026

Commencement of Work Within ten (10) calendar days of Notice to Proceed

3. Bid Submission Instructions:

A. One (1) original and one (1) copy of all bids must be submitted in a sealed envelope with the bidder’s name on the outside of the envelope and clearly marked “Sealed Bid for Town of Simsbury – Influent Pumps”. If forwarded by mail or courier, the sealed envelope must be addressed to “Amy Meriwether, Director of Finance, 933 Hopmeadow Street (Rt. 10/202), Simsbury, CT 06070”. Bids must be at the office of the Director of Finance prior to 10 a.m., June 25, 2026. Postmarks are NOT an acceptable waiver of this policy. Once the first bid is opened, all bids are deemed final and no corrections or alterations may be made.

B. Ditto marks or words such as “SAME” must not be used for the bid to be considered.

C. All information must be submitted in ink or typewritten. Errors, alterations or corrections must be shown on both the original and all required copies and each must be initialed by the person signing the bid.

D. Bids are considered valid for ninety (90) days after bids are opened. Bidders may not withdraw, cancel or modify their bid during this ninety (90) day period after bids are opened.

E. An authorized person representing the legal entity of the bidder must sign bids.

F. The inability to meet any specified requirement(s) must be stated in writing and attached to the bid form, or written on the bid form. If no exceptions are noted, it shall be assumed that the terms of the Invitation to Bid have been accepted.

G. The Town of Simsbury reserves the right to waive any minor informality in a bid when such a waiver is in the best interest of the Town.

H. The price shall include all equipment, labor and related work to complete the project. Portions of the bid may be awarded all to one contractor or may be divided among various contractors, in the best interest of the Town.

4. Questions:

Any questions about this project should be directed to: Mr. Anthony Piazza Superintendent WPCF by email at apiazza@simsbury-ct.gov, or by mail Simsbury WPC, 36 Drake Hill Road, Simsbury, CT 06070. To receive consideration, such questions must be received at least seven (7) business days before the established date for receipt of bids. No oral interpretations shall be made to any respondent as to the meaning of any of the bid documents. Every request for an interpretation shall be made in writing.

The Town will respond to all appropriate questions received via an addendum available to all prospective bidders. Such addenda will become part of this Invitation to Bid and the resulting contract. At least three (3) days prior to the receipt of bids, the Town will post a copy of any addenda to its website, located at: Bid Postings • Town of Simsbury Public Bids and RFPs It shall be the responsibility of each bidder to determine whether addenda have been issued, and if so, to download copies directly from the Town’s website.

5. Presumption of Bidder Being Fully Informed:

At the time the first bid is opened, each bidder is presumed to have read and is thoroughly familiar with all bidding documents as well as all contract documents for this project. Failure or omission of the bidder to receive or examine any documentation or information concerning this bid shall in no way relieve any bidder from obligations with respect to their bid.

6. Pre-Bid Conference:

There is a pre-bid conference scheduled on June 4, 2026 at 10:00 am, at 36 Drake Hill Road, Simsbury, CT 06070 for this invitation to bid. It is recommended that respondents attend to become familiar with the site.

7. Interpretation of Acceptable Work:

The specifications, bid and contract documents are to be interpreted as meaning those acceptable to the Town of Simsbury. The Town will issue any substantive changes or interpretations in writing as an addendum.

mailto:apiazza@simsbury-ct.gove https://www.simsbury-ct.gov/Bids.aspx?CatID=17

8. Tax Exemptions:

The bidder shall be aware that the Town of Simsbury is exempt from Federal Excise Taxes and Connecticut Sales and Use Taxes. Appropriate tax-exempt forms will be provided to the successful bidder(s) as part of the contract award process.

9. Insurance Requirements:

The Contractor must carry the following types of insurance under which the Town is named as an additional insured on a primary and non-contributory basis, as follows:

Such insurance must be by insurance companies licensed to write such insurance in Connecticut against the following risks with the following minimum amounts and minimum durations.

A. Workman's Compensation, as required by Connecticut State Statute.

Employer’s Liability: at least $100,000 per employee/ $1,000,000 per incident, and $1,000,000 per policy.

Public Liability, Bodily Injury Liability and Property Damage Liability as follows:

Injury or death of one person: $1,000,000 Injury to more than one person in a single accident: $1,000,000 Property damage in one accident: $1,000,000 Property damage in all accidents: $1,000,000

B. Automobile (including owned, hired, non-owned) and Truck (Vehicular) Public Liability, Bodily Injury Liability, and Property Damage Liability as follows:

Injury or death of one person: $1,000,000

C. Excess Liability Insurance. The CONTRACTOR shall maintain excess liability, which shall be over and above the commercial general liability insurance and business automobile liability insurance requirements, with limits of not less than:

Excess Liability: $5,000,000

Insurance under B, and C above must provide for a 30-day notice to the Town of cancellation/or restrictive amendment.

Injury to more than one person in a single a single accident: $1,000,000 Property damage in one accident: $1,000,000 Property damage in all accidents: $1,000,000

Insurance under B and C above must be for the whole duration of the contract and for at least twenty-four (24) months after acceptance of the project by the Town.

The Town of Simsbury shall be named as additional insured on the general liability, umbrella liability and automobile liability policies. A waiver of subrogation is required in favor of the Town of Simsbury on all insurance policies, including workers’ compensation.

Subcontractors must carry A, B and C in at least the same amounts as above for the duration of the project and until acceptance by the Town.

Certificates of insurance must be submitted to the Director of Public Works prior to the signing of the contract and within ten days of notification of award of contract. Should any insurance expire or be terminated during the period in which the same is required by this contract, the Director of Public Works shall be notified and such expired or terminated insurance must be replaced with new insurance and a new certificate furnished to the Director of Public Works.

Failure to provide the required insurance and certificates may, at the option of the Town, be held to be a willful and substantial breach of this contract.

NOTE: Coverage under "B" shall include XCU coverage as necessary, Collapse and Underground shall be provided for ALL Contracts. Explosion will be provided if specified, or prior to any blasting being performed under the Contract.

Indemnification: To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless the Town of Simsbury from and against all claims, bodily injury and property damage, judgments and expenses, including attorney fees that arise from and are alleged to arise from the performance of this Agreement. This provision shall survive termination of this Agreement.

10. Substitution for Name Brands:

Should brand name items appear in this bid, the bidder must attach specifications for any substitutions and explain how the substitution compares with the specifications of the named brand.

The decision on whether to use the substitution or the named brand rests solely with the Town of Simsbury.

11. Awarding the Bid:

The Town reserves the right to accept any bid or any part of bids, to reject any, all, or any part of bids, and to waive formalities and informalities in the bidding process. The Town at its discretion will award the bid to the lowest responsible bidder. That bidder is the person or firm who is qualified and competent to do the work, whose past performance is satisfactory to the Town and whose bid documents comply with the procedural requirements stated herein.

13. Rejection and/or Cancellation of Bids:

The Town reserves the right to reject or cancel any and all bids, or any part of any or all bids, if such action is deemed to be in the best interest of the Town.

14. Delivery Arrangements: Not applicable

15. Bid Bond: Not applicable

16. Performance Bond: Not applicable

17. W-9 Form

The successful bidder must provide the Town of Simsbury with a completed W-9 Form prior to commencing work.

18. Submittals:

The Bidder shall, as soon as practicable, but not exceed fifteen (15) calendar days, after notification of selection of the award of the bid, furnish to the Owner, in writing the following:

A. Designation of the Work to be performed by the Contractor’s own forces B. Names of the manufacturers, products and suppliers of the principal items of materials proposed for the work

19. Agreement Documents:

The Agreement Documents are defined as:

- The Standard Instructions to Bidders

- The Agreement as executed

- Any Addenda, if issued

END OF STANDARD INSTRUCTION TO BIDDERS

Bid Form

BID FORM

Pursuant to and in compliance with the “Invitation to Bid” and Standard Instructions to Bidders relating thereto, the undersigned, having visited the sites and carefully examined all Bidding Documents and complete General Specifications together with all Addenda issued and received prior to the scheduled closing time for receipt of Bids, hereby offers and agrees as follows:

- To provide all labor, materials, and anything else reasonably necessary to complete all work per the attached specifications.

- If awarded this Contract, we will execute a Contract with the Town of Simsbury, Owner of the properties.

In submitting this BID, the BIDDER acknowledges that:

1. Each lump sum price includes all labor, materials, transportation, hauling, overhead, fees and insurances, profit, and all other costs to cover the finished work called for regarding the specified section of Town as stated in the Contract Documents. No additional payment of any kind in the form of a surcharge will be made for work accomplished under the lump sum prices, as bid.

2. No representation of warranty has been made by the OWNER that the estimated quantities used for comparison of BIDS will even approximate the actual quantities required to satisfactorily complete the WORK required under this CONTRACT.

3. Upon receipt of written notice of acceptance of this BID by the OWNER, the BIDDER shall execute the CONTRACT attached to these documents within ten (10) calendar days and other documents as required in these documents.

4. In regard to all conditions affecting the WORK to be done and the labor and materials to be furnished, this BID is based solely on the BIDDER’S investigations and findings and neither the OWNER nor its officers, employees or agents shall be held responsible for the accuracy of, or be bound by any information contained in these Contract Documents.

Submitted By:

Company Phone

Street City Zip

Authorized Signature:

Signature Printed Name

BID FORM

Lump Sum Cost – Pump 1 $

Lump Sum Cost – Pump 2 $ __________________

Lump Sum Cost – Pump 3 $ __________________

**Piping and pump base cost $

Submitted By:

Company Phone

Street City Zip

Authorized Signature:

Signature Printed Name

IF A SOLELY OWNED COMPANY:

Company Name

Address

Town

By

Title

(Authorized Signature)

Date _

IF A CORPORATION OR LIMITED LIABILITY COMPANY:

A corporation or limited liability company organized under the laws of

, composed of officers as follows:

President Secretary

Vice President Treasurer

IF A PARTNERSHIP:

A partnership doing business under the firm name and style of

, composed of partners as follows:

Name & Title (if any) Name & Title (if any)

Name & Title (if any) Name & Title (if any)

This Bill must bear the written signature of the BIDDER. If the BIDDER is a partnership, the Bid must be signed by a partner. If the BIDDER is a corporation or limited liability company, the Bid must be signed by a duly authorized officer of such corporation or Limited Liability Company.

BIDDER'S QUALIFICATIONS STATEMENT

The BIDDER shall answer all of the following questions, as part of the Bid, so that the OWNER can judge the BIDDER's ability, experience and facilities for performing the proposed work.

1. Name of BIDDER:

2. Bidder's Tax Identification Number:

3. What year was company organized/formed?

4. How many years has the BIDDER been engaged in business under the present firm or trade name?

5. What is the general character or type of work you perform?

6. Has a claim ever been brought in court or to arbitration against the BIDDER for failure to complete any contracted work or default on a contract?

If yes, explain with whom and why:

7. For other similar projects you have under contract at the present time: Attach list with description of work; the name of the client/owner with telephone number; and the approximate value of the work to be performed.

NOTE: The BIDDER is required to have completed a minimum of five (5) similar projects as a demonstration of competency and experience for the project proposed herein. Such projects are to be listed below.

8. Attach a list of all projects that your present organization has completed within the past ten years or is presently working on, including name of project, owner and name and telephone number of the owner’s representative. Indicate here how many additional pages attached: pages.

9. Attach a list of the names, addresses and the background/experience of all principal or key members of the BIDDERS organization, including its officers:

Indicate the number of pages attached: _pages

NOTE: If requested, the BIDDER agrees to furnish the OWNER with a detailed financial statement and other relevant information that may be required by the Town of Simsbury to properly evaluate the qualifications of the BIDDER.

PROPOSED SUBCONTRACTORS

BIDDER intends to utilize the following subcontractors on this project:

If none, write “None” here:

NAME AND ADDRESS

OF SUBCONTRACTOR

DESCRIPTION OF WORK:

1.

2.

3.

4.

5.

6.

NON-COLLUSION AFFIDAVIT OF BIDDER

State of , County of , being first duly sworn, disposes and says that:

1. He is the owner, officer, representative or agent of: the

BIDDER that has submitted the attached BID;

2. The attached BID is genuine; it is not a collusive or sham BID.

3. He is fully informed respecting the preparation, and contents of, and knowledgeable of all pertinent circumstances respecting the attached BID.

4. Neither BIDDER nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham BID in connection with the AGREEMENT for which the attached BID has been submitted or to refrain from bidding in connection with any contract, or has in any manner, directly or indirectly, sought by agreement, collusion, communication or conference with any other bidder, firm or person to fix the price or prices in the attached BID or of any other bidder, or to fix any overhead, profit or cost element of the BID prices or the bid price of any other bidder, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the Town of Simsbury or any other person interested in the proposed AGREEMENT.

5. The price(s) quoted in the attached BID are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the BIDDER or any of its agents, representatives, owners, employees, or parties in interest, including this affiant; and

6. That no elected or appointed official or other officer or employee of the Town of Simsbury, who is directly or indirectly interested in this BID, or in the supplies, materials, equipment, work or labor to which it relates, or in any of the profits thereof.

(Signed)

(Name of Bidder)

Subscribed and sworn to before me this day of , 2022

My Commission expires , 20

TOWN OF SIMSBURY

Acknowledgement Form and

Charter Section 1103 Code of the Town of Simsbury

ACKNOWLEDGEMENT FORM

I have read Section 1103 of the Charter of the Town of Simsbury, the Code of Ethics Ordinance, and the Guidelines issued thereunder. I understand my responsibilities as a Contractor retained by the Town of Simsbury, and I am in compliance with the Charter and the Code of Ethics. I have indicated in the space below any areas of conflict should they arise in matters before our board, commission, agency or department, and I agree to report any future conflicts under the provisions of Section 1103 of the Charter.

CONFLICTS OF INTEREST

SECTION 1103

CONFLICTS OF INTEREST. It is hereby declared to be the policy of the Town that any elected or appointed officer, any member of any board or commission or any employee of the Town who has a financial interest, direct or indirect, in any contract, transaction or decision of any officer or agent of the Town or any board or commission, shall disclose that interest to the Board of Selectmen, which shall record such disclosure upon the official record of its meetings. Such disclosure of a financial interest, direct or indirect, in any contract, transaction or decision of any officer or agent of the town or of any board or commission shall disqualify such elected or appointed official or such member of a board of commission or such town employee from participation in the awarding, assignment or discussion of said contract, transaction or decision. Violation by any such official, board or commission member or employee of the provisions of this section shall be grounds for his/her removal.

Signature

Name (Please Print)

Date

A copy of the Town Code is available from the Office of the Town Clerk or is available on line at https://www.simsbury-ct.gov/town-clerk/links/simsbury-town-charter-and-ordinances https://ecode360.com/28661967

Areas of Exception http://www.simsbury-ct.gov/town-clerk/links/simsbury-town-charter-and-ordinances http://www.simsbury-ct.gov/town-clerk/links/simsbury-town-charter-and-ordinances https://ecode360.com/28661967

STATEMENT OF BIDDERS COMPLIANCE WITH

EQUAL EMPLOYMENT OPPORTUNITY LAW AND

REGULATION INCLUDING EXECUTIVE ORDER NO. 3

This statement must be completed by the Bidder and shall accompany his bid for this project.

IT IS HEREBY CERTIFIED THAT:

NAME OF BIDDER:

BUSINESS ADDRESS:

To the extent required by law, the Bidder has complied on past Contracts and will fully comply on this project with all applicable laws and regulation regarding equal employment opportunities for minorities and women, and;

Has has not previously performed work under the conditions of the Governor’s Executive Order No. 3 of the State of Connecticut, or any preceding similar Executive Order with regards to Non-Discrimination.

Signature

Subscribed and sworn to before me this day of , 2022

My Commission expires , 20

IMPORTANT: THIS STATEMENT MUST BE SUBMITTED WITH BID

END OF SECTION

GENERAL SPECIFICATIONS FOR WORK

A. Scope of Work

The Simsbury Water Pollution Control Authority (WPCA) in The Town of Simsbury is soliciting bids to provide all materials for the replacement of three (3) dry pit submersible influent pumps that may include pump base piping as necessary at the Water Pollution Control Facility (WPCF), located at 36 Drake Hill Road, Simsbury, CT 06070.

The Town is relying on the bidder to provide its professional (experience and expertise with regard to industry standards for the project being bid). If bidder believes specifications are not within industry standards, bidder must bring its objection or concern to the Town’s attention.

Reference the attached drawings for a layout of the existing pumps.

The pumps to be replaced are as follows:

Pump 1: ITT Flygt Corporation , C T - 3 2 0 1 . 1 8 0 P u m p , w i t h 8 2 1 i m p e l l e r , 3 0 h p - 4 6 0 v / 3 P H / 6 0 H z M o t o r , 4 2 0 0 G P M @ 2 0 . 5 ’ T D H 8 6 0 R P M , S e r i a l n u m b e r 3 2 0 1 . 1 8 0 - S 0 5 8 0 0 1 1 w i t h 5 0 ’ l o n g S U B C A P c a b l e s

Pump 2: ITT Flygt Corporation , C T - 3 1 5 2 . 1 8 0 P u m p , w i t h 6 2 0 i m p e l l e r , 1 4 h p - 4 6 0 v / 3 P H / 6 0 H z M o t o r , 2 2 5 0 G P M @ 1 8 ’ T D H 1 1 6 0 R P M , S e r i a l n u m b e r 3 1 5 2 . 1 8 1 - S 0 5 7 0 1 9 w i t h 5 0 ’ l o n g S U B C A P

Pump 3: ITT Flygt Corporation , C T - 3 2 0 1 . 1 8 0 P u m p , w i t h 8 2 1 i m p e l l e r , 3 0 h p - 4 6 0 v / 3 P H / 6 0 H z M o t o r , 4 2 0 0 G P M @ 2 0 . 5 ’ T D H 8 6 0 R P M , S e r i a l n u m b e r 3 2 0 1 . 1 8 0 - S 0 5 8 0 0 1 2 w i t h 5 0 ’ l o n g S U B C A P

**If the existing piping or pump base needs to be altered, including the suction elbow, this should be noted and included on the bid form.

B. Measurement and Payment

It is the Simsbury WPCA’s intent to award the bid to one contractor. However, we will need the price per pump (materials) to complete the project as funds allow. All prices must reflect delivery to the site at 36 Drake Hill Road, Simsbury, CT 06070.

END OF SECTION