Inent to Sole Source DME EAST.pdf
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This Special Notice is a sole source procurement intent from the Department of Veterans Affairs (VA) Network Contracting Office 4 for Durable Medical Equipment (DME) services. The VA intends to award a firm fixed-price contract to Columbia Ancillary Services, Inc. for delivery, installation, set-up, instruction, repair, and pick-up services for veteran beneficiaries within the catchment areas of Philadelphia, Lebanon, Coatesville, and Wilmington VA Medical Centers. The contract will be awarded under FAR Subpart 13.5 for commercial products and services, with a maximum value up to $9 million.
The procurement requires a Joint Commission certified contractor to provide DME services to veterans' homes, with NAICS code 621610 and Product Service Code Q999. The response deadline is 4:00 p.m. on October 14, 2025, and interested parties must provide clear evidence that competition would be advantageous to the government. The VA considers this a brand-name-only requirement and intends to negotiate solely with Columbia Ancillary Services, Inc. No solicitation package is available, and this notice is not a request for competitive proposals.
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Special Notice
*= Required Field Special Notice
SUBJECT
VISN-04 Hub Eastern DME Bridge Intent to Sole Source
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 18711
SOLICITATION NUMBER*
RESPONSE DATE/TIME/ZONE 10-14-2025 16:00 EASTERN TIME, NEW YORK,
USA
ARCHIVE 30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* Q999
NAICS CODE* 621610
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office 4
Wilkes-Barre VAMC - Commodities 1
1111 East End Blvd
Wilkes-Barre, PA 18711
POINT OF CONTACT* Contract Specialist
Olivia McDonald olivia.mcdonald@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
DESCRIPTION
Notice of Intent to Sole Source Requirement
The Department of Veterans Affairs, Network Contracting Office (NCO) 4, intends to negotiate a sole source contract under the procedures outlined in FAR Subpart 13.5, which authorizes the use of simplified acquisition procedures for commercial products and services up to $9 Million.
Specifically, FAR 13.501(a)(2) speaks to the requirement for a sole source justification. The associated NAICS code for this is 621610, Product Service Code is Q999.
The vendor will be COLUMBIA ANCILLARY SERVICES, INC.
978 SPRING ST
HOUTZDALE PA 16651
Description of equipment requirements:
This procurement is for Durable Medical Equipment (DME). Delivery, installation, set-up, instruction, repair, and pick-up services to Veteran beneficiaries' homes or place of residence, serviced by VA Medical Centers. This includes all catchment area counties located within the geographic areas of the Philadelphia, Lebanon, Coatesville, and Wilmington VA Medical Centers to be provided in conjunction with VISN-04’s Prosthetics and Sensory Aid Service to be provided by a Joint Commission certified Contractor and meet all Joint Commission Standards or equivalent standards for the services performed.
A firm fixed price contract with no option years is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate can meet this requirement as this is a brand name only requirement. It is the Government's intention to solicit and negotiate with only this source.
This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers.
No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than 4:00 p.m. on Tuesday, October 14, 2025.
Olivia McDonald
Contract Specialist
Olivia.McDonald@va.gov
See attached document: HCA Signed NCO 4 P03 SSJ Eastern DME
End of Document
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