Industy Notice for SAM.Gov_11Aug 2021 Final.pdf

U.S. Coast Guard (USCG) Invoice Processing Pause during Migration to the DHS Financial Systems Modernization Solution (FSMS) and Other Award Impacts

Notice Type

Special Notice

Contracting Office

USCG

ZIP Code

00000

Solicitation Number

FSMSCONTRACTOR20210630

Point of Contact

DHS Financial Systems Modernization

E-Mail Address

HQS-SMB-FSMS@uscg.mil

Description

This notice does NOT apply to awards that were issued by Aviation Logistics Center (ALC). ALC awards should not be affected by this transition. If ALC awards become affected, a notice will be issued.

SFLC contractors are encouraged to contact their contracting officers regarding the applicability of this notice.

For all other Coast Guard awards, the following notice applies:

The USCG is transitioning to the new DHS financial management and procurement system called the DHS Financial Systems Modernization Solution (FSMS) in the fall of 2021.

Invoice processing and awards will be impacted as follows:

September 9, 2021 is the last day to submit routine invoices for processing in the current financial system. To ensure that the USCG and the Department of Treasury can process as many payments prior to the cutover, we request that contractors submit proper invoices for goods received and services rendered in accordance with the contract’s invoicing instructions.

Proper invoices that are received by this date for goods and services that the USCG inspects and accepts in accordance with the contract’s invoicing instructions will be processed in the current system.

September 10, 2021 through November 15, 2021 – Contractors submit invoices to the shared mailbox appropriate for their action INSTEAD OF the FINCEN website https://www.uscg.mil/fincen/electron/ if the FINCEN website was included in their current award instructions. The mailboxes for each action type are listed below:

o Contract Invoices: FIN-SMB-CGNONPOINVOICES@USCG.MIL o Purchase Order Invoices: FIN-SMB-POTEAM-OPB-CG-2@USCG.MIL o Misc. Vendor Invoices: FIN-SMB-INVOICES@USCG.MIL o Utility invoices will continue to be sent to the following:

o US Coast Guard Finance Center P.O. Box 4109 Chesapeake VA 23327-4109 o OR o FIN-SMB-UtilityRCMChanges@uscg.mil o Coast Guard Yard Invoices processed/paid by the CG Finance Center will continue to be sent to the following: FIN-SMB-YardTeam@USCG.MIL

October 1, 2021 through November 15, 2021 is the cutover period; the legacy and the new system will both be unavailable. Temporary systems will be in place to issue critical actions only.

November 15, 2021 is the first anticipated day for processing invoices in the new system.

Please anticipate delays in payment receipt. Invoices will be processed as soon as possible in accordance with the binding agreement between the parties. Please note that the transition may impact administrative aspects of USCG awards, to include invoice instructions beyond November 15, 2021, and your contracting officer or the USCG point of contact will communicate those changes if applicable.

We apologize for the inconvenience and thank you for your patience as we work to modernize our systems. For additional questions, please contact the USCG contracting officer provided in your contract.