Industry_Day_Q-A_s_1.pdf

Hawaii Industry Day Questions and Answers Feb 10-14, 2025

1) For future Hawaii OAS operations, will the Heli Managers be filling and completing AMD-23E documents, or will the aviation contractors be expected to continue to do this?

Government Response:

There are no plans to change the billing process at this time.

Gil: C-17 of the Hawaii On-Call contract dictates who is supposed to fill out the AMD-23's:

C17.1 The Contractor and the Government must complete and sign an Aircraft Use Report, AMD-23/23E form or other form as directed by the CO. The form must have the appropriate Contractor and Government Representative signatures verifying and approving the services. An electronic report will be initiated by the Contractor in a Department of the Interior electronic reporting system that documents the daily services recorded on the signed AMD-23/23E or other form as directed by the CO.

2) Will future contracts consider providing some level of assurance for work available in the future, or consider a dedicated use contract?

Government Response:

The amount of work available is dependent on many factors which are difficult to forecast. If a large aviation project comes up an exclusive use contract may be considered.

Gil: Agreed. We previously had an exclusive use contract with PCSU (U of H) when they had a guarantee for 400 hours of flight time per year. The amount of flight time guaranteed dropped over the course of two years until it was no longer financially viable for the vendor to continue the contract and it was cancelled at the governments convenience.

3) What is the OAS stance on non-OAS programs requiring proof of OAS carding status?

Government Response:

We require that DOI operations have OAS carding. We cannot card aircraft that do not make themselves available for DOI contracts. We have no stance on what aviation users do outside of

DOI.

Gil: I think they are talking about programs like the State of Hawaii that require the helicopter vendors to have OAS carded aircraft and pilots in their contracts, but are not contributing members to OAS. There is nothing we can do to stop non-OAS bureaus/agencies from putting OAS requirements in their contracts. This has been discussed many times over the last 20 years.

We might want to revisit it again in the future and initiate dialogue with the State of Hawaii to stop putting this in their contracts or get them on-board with an MOA to get money out of them and make them a contributing member.

Hawaii Industry Day Questions and Answers Feb 10-14, 2025

4) Will the procurement office consider a SDVOSB set aside for future contracts?

Government Response:

No, the Government plans to keep this as a small business set aside to keep as many vendors as possible on contract.

5) Other agencies in Hawaii require OAS certified pilots and aircraft. How does that enter into the inspection schedule?

Government Response: OAS only inspects aircrafts for DOI contracts and not the state of Hawaii. Additional vendors being added to Hawaii on call contract does not affect the inspection schedule

6) Have you seen an increase in the task orders over the last 10 years. Do you have historical data for year by year showing the increase of flights by type? Ex: Fire, Rescue, Utility, etc…

Government Response: Yes, task orders have increased over the past years which was evidenced by the increase of the ceiling amount then what was originally anticipated. The amount of SAR’s and fires vary year to year.

SAR Task orders Fiscal Year 22- 1 SAR (one event) Fiscal Year 23- 6 SAR’s (six events) Fiscal Year 24- 1 SAR (one event)

Fire Task orders FY 23- Volcanic eruption 1 FY 23- Fire 1 FY 24- Fire 1 FY 25- Fire 1

Routine task orders

FY 22- 58

FY 23-56

FY 24-63

So far for FY 25- 22