Industry Day Notice_MDE.pdf

INDUSTRY DAY

NOTICE # 36C10X24Q0341

This announcement is released by the Department of Veterans Affairs (VA), Strategic Acquisition Center-Frederick (SAC-F) seeking contractors that have the capability to provide Services to support Medical Disability Examinations (MDEs).

An Industry Day is being conducted for market research purposes only, to allow potential contractors to engage with VA MDE and share information about capabilities.

INDUSTRY DAY ATTENDANCE:

The Industry Day will be held VIRTUALLY. The anticipated date is August 13, 2024, but the VA reserves the right to schedule for a later date as needed. Full details of this virtual event will be sent directly to capable contractors who respond to this notice.

The structure of the event will be determined based on responses received to this notice and at VA’s discretion. VA anticipates holding a combined meeting to give an overview of its requirements to all interested contractors with separate meetings with each contractor to gain industry feedback and information. VA reserves the right to limit the number of contractor representatives. Transcription and recording (video and/or audio) features may be used for the event.

SUBMISSION INSTRUCTIONS:

THERE IS NO SOLICITATION AT THIS TIME. This notice does not constitute a request for quotes or proposals. Submission of any information in response to this notice is purely voluntary. The Government assumes no financial responsibility for any costs incurred.

Interested contractors are to respond to this notice by e-mail to Katrina.White3@va.gov no later than 2:00 PM ET on August 10, 2024. Please reference Notice # 36C10X24Q0341 in e-mail subject line.

I. Would Like to Attend: If your company is capable of performing the required services and you are interested in participating in the Industry Day, please respond as follows:

A. Cover Sheet - 1 page

1. Company name, address, System of Award Maintenance (SAM) Unique Entity ID (UEI) number, and CAGE code.

2. Primary point of contact to include e-mail address and phone number.

3. Type of business (as listed in SAM.gov).

4. If applicable, GSA contract number, schedule, and SIN category.

5. State you would like to attend the Industry and include any details relevant to your attendance.

6. Presentation to the government request (if applicable).

B. Capabilities Statement - no more than five pages

Please briefly describe your capabilities providing services (Reference 36C10X24Q0146).

You may provide written responses to the questions listed in the Requirement section below with your initial response or in advance of the Industry Day, though it is not required.

mailto:Katrina.White3@va.gov

C. Presentations to the government – If your company would like to schedule individual time in the afternoon portion of Industry Day, please provide information this information in on the coversheet and include the goal of the presentation.

II. Interested But Cannot Attend: If your company is capable of performing the required services and you are interested in participating in a future acquisition, but are unable to attend an Industry Day, you may provide the information above (A. and B.) and written response to the questions listed in the Requirement section below. Indicate on your Cover Sheet you cannot attend the event and reason.

REQUIREMENT DESCRIPTIONS:

I. Reference 36C10X24Q0146 – Medical Disability Examinations (MDEs) contract

PRESENTATIONS:

Individual Presentations from Interested Vendors will Cover the following topics:

IT Systems

• Experience with obtaining an Authority of Operate (ATO)

• Work with IT systems of similar size/ scope

• Efforts to use automation in IT systems

• Learning Management System build and administration

• Instructional Design

• E-learning authoring capabilities

• Media production capabilities

Provider Network

• Clinician availability and specialty

• Locations of providers

• Current and future provider recruitment ability and efforts

• Ramp up plan

• Resources to reach rural, housebound, and incarcerated veterans

• Mobile units

• Examiner training efforts

Headquarters Staffing

• Initial and long term Quality review plan o Quality staffing

• Planned clinical resources at the Head Quarter (HQ) level

Facility Inspections

• Onboarding of new facilities

• Annual physical inspections

• Americans with Disabilities (ADA) / Occupational Safet(OSHA) compliance

CX/Veteran Experience

• Process improvement models to enhance customer experience

• Successfully implemented customer experience enhancements

• Service recovery