Industry Day Notice_FINAL.pdf

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

GODDARD SPACE FLIGHT CENTER

EARTH SCIENCES PROCUREMENT OFFICE

NOTICE OF INDUSTRY DAY

For the HYDROSPHERE, BIOSPHERE, and GEOPHYSICS (HBG) SUPPORT SERVICES-II

(80GSFC25R7003)

The purpose of this notice is to inform interested parties about the upcoming Industry Day scheduled for April 9, 2025, regarding the HBG Support Services II procurement.

The Industry Day will aim to facilitate communication and discussion surrounding the Draft Request for Proposal (DRFP) for HBG II. Information will be presented on the HBG program offices and the Government will provide answers to the questions/comments submitted in advance regarding the DRFP. Additionally, time slots will be available for one-on-one breakout sessions, and vendors will have networking opportunities throughout these sessions, providing attendees with the chance to connect and exchange ideas. For further details, please refer to the agenda and instructions below.

AGENDA

08:00 AM – 08:30 AM EST Arrival / Check-in* 08:30 AM – 08:45 AM EST Senior Level Opening Remarks /

Overview of the Earth Science Division

08:45 AM – 09:00 AM EST HBG II Overview 09:00 AM – 09:15 AM EST HBG II Acquisition Overview 09:15 AM – 10:00 AM EST Q&A/Closing Remarks 10:00 AM – 10:15 AM EST Break 10:15 AM – 12:30 PM EST 1-on-1 Breakout Sessions /

Networking**

*Participants are welcome to bring their own refreshments, as no food or drinks will be provided on the day of the event. Within Building 33 is Jack’s Café that has a limited selection of food and beverage for purchase.

** Each session will last 15 minutes or less, and will be conducted on a first-come, first-served basis.

Please refer to the instructions below for more information.

The desired outcomes of this Industry Day are to:

1. Provide relevant information to the industry.

2. Promote fair competition by gathering valuable feedback.

3. Identify potential risks and issues early on, allowing for timely corrections before the final RFP release.

4. Encourage industry engagement through networking sessions to foster optimal collaboration among industry partners.

The term “Industry Day” is utilized in accordance with Federal Acquisition Regulations (FAR). This designation is intended to encompass a diverse range of entities that may be interested in participating in this acquisition. We welcome all interested parties to engage in this process.

Date/Location

Date: April 9, 2025

Time: 08:00 AM – 12:30 PM EST

Location: NASA Goddard Space Flight Center, Bldg. 32, Room H114

Badging Pick-Up: Goddard Visitor Center (located right in front of the Visitor Center Building)

For more detailed information about the location, please refer to Attachment 1 – Driving Directions to the Goddard Space Flight Center. To help accommodate limited parking availability, we encourage participants to carpool and arrive in a single vehicle whenever possible.

Questions/ Information Requested Prior to Industry Day

During the presentation, the Government will address only questions that have been formally submitted via email in advance. Questions related to this opportunity must be submitted in advance via email to Contracting Officer Cassandra Moore at cassandra.k.moore@nasa,gov and Michelle Padfield at michelle.r.padfield@nasa.gov by 12:00 PM EST on April 2, 2025. Please ensure the subject line states “HBG-2 Industry Day.” There will be no exceptions to the time and date on which responses are due, unless determined otherwise by the Government.

Please note that materials presented and discussed during the Industry Day are for informational purposes only. PHONE CALLS WILL NOT BE ACCEPTED. At the discretion of the contracting officer, questions and answers may be posted on Contract Opportunities at SAM.gov following the Industry Day. We encourage you to monitor SAM.gov for any updates and additional information related to this notice.

Industry Day Attendance Instructions:

Pre-registration is required for attendance at the Industry Day. To register, please email the HBG-2 Industry Day Coordinator Victor Freeman (Victor.E.Freeman@nasa.gov) and Contracting Officer Cassandra Moore at cassandra.k.moore@nasa.gov by 12:00 PM EST on April 2, 2025. Ensure that the subject line reads “HBG-2 Industry Day.” All visitors must present a valid, government-issued photo ID (Federal or State) during check-in. Please be aware that any last-minute requests may not be guaranteed a response or accommodation. Also note that due to the time constraints associated with the badging process, only U.S. Citizens, Legal Permanent Residents, and Green Card Holder may attend the in-person Industry Day.

mailto:cassandra.k.moore@nasa,gov mailto:michelle.r.padfield@nasa.gov mailto:Victor.E.Freeman@nasa.gov mailto:cassandra.k.moore@nasa.gov

In your registration email, please complete the Registration Form, which includes the following information:

a) Company Name

b) Legal Name, Position Title, E-Mail Address, Phone. (maximum of two (2) participants per organization)

c) Interest in One-on-One Session

One-on-One Session

Pre-registration is required for one-on-one sessions. Due to limited availability, in-person sessions on Industry Day will be allocated on a first-come, first-served basis. Each vendor will receive a specific time slot, which will be communicated via email before Industry Day. If all in-person slots are filled, the government will offer interested parties a 15-minute virtual session after Industry Day, with details on timing provided via email.

Post Industry Day

Vendors are encouraged to submit feedback regarding Industry Day via email to cassandra.k.moore@nasa.gov, no later than 4:00 PM EST on April 18, 2025 if desired. NASA does not anticipate providing responses to post Industry Day feedback submissions.

Attachments

1. Attachment 1 – Registration Form

2. Attachment 2 – Driving Directions to the Goddard Visitor Center

Sincerely, Michelle R. Padfield Procurement Manager Earth & Planetary Sciences Procurement Office

This notice should not be interpreted as a commitment by NASA to enter into any agreement with any entity participating in the Industry Day. The information collected is intended solely for market research and planning purposes. Participation is strictly voluntary, and any information provided to the Government is submitted without any expectation of compensation and at no cost to the Government. Please be advised that the Government will not reimburse participants for any costs associated with attending this Industry Day. Additionally, the Government reserves the right not to respond to some or all questions posed and to reject, in whole or in part, any input received as a result of this notice. Proprietary information submitted in response to this Industry Day will be protected from unauthorized disclosure in accordance with the Federal Acquisition Regulation (FAR).

Respondents must clearly delineate all proprietary markings and identify any data that is restricted due to proprietary or other rights, marking it accordingly.