Industry Day 10 December 2020.pptx

Information Management Communications Services (IMCS) IV

UNCLASSIFIED

Huachuca Division Solicitation: W91RUS-21-R-0001

10 December 2020

ACC-APG

Presenters Jessica Fields- Contracting Officer, ACC-APG

Carlos Reed- Branch Chief, ACC-APG

Therese Hamilton- NETCOM G4- Logistics Operations

Agile – Proficient – Trusted

UNCLASSIFIED

Questions and Answers Submit questions on the questionnaire form provided by contracting office personnel through Beta.SAM.

Questions are due to contracting via email to charles.l.friend.civ@mail.mil and Jessica.l.fields.civ@mail.mil no later than 15 December 2020 at 12:00pm ARIZONA TIME.

All questions/responses will be formally posted to Beta.SAM

ACC-APG

Evolvement of IMCS IV to IMCS III.

Unified communications, wireless solutions, VoIP (NIPR & SIPR), LMR upgrades (per PEO plan).

Projected increase in professional (i.e. Exempt) labor categories.

Previous IMCS IDIQs proved very successful for small business and the Gov’t.

ACC-APG

Information Management Communications Services (IMCS) IV

W91RUS-21-R-0001

Huachuca Division Acquisition / Contract Strategy Briefing Presented By: Jessica Fields, Contracting Officer

10 December 2020

UNCLASSIFIED

UNCLASSIFIED

Agile – Proficient – Trusted UNCLASSIFIED Requiring Activity:

U.S. Army Network Enterprise Technology Command (NETCOM)

End User:

United States Army 7th Signal Command and CONUS Network Enterprise Centers (NECs)

Contracting Office:

Army Contracting Command-Aberdeen Proving Ground (ACC-APG), Huachuca Division

ACQUISITION TEAM

Agile – Proficient – Trusted UNCLASSIFIED Purpose Background Requirement Website for Communications Acquisition Overview Organizational Conflict of Interest Solicitation Instructions RFP Content Responding to the Requirement Evaluation NETCOM Technical Presentation

AGENDA

Agile – Proficient – Trusted UNCLASSIFIED Provide industry an overview of the IMCS IV Acquisition

Facilitate exchange of information to improve industry’s understanding of the Government’s requirement

Enhance the probability of obtaining quality services at a reasonable price

Increase efficiency in proposal preparation, proposal evaluation, and contract award

PURPOSE

Agile – Proficient – Trusted UNCLASSIFIED The IMCS IV acquisition is a follow-on to the IMCS III Multiple Award IDIQ contract currently in ordering period 4

IMCSIII expires 14 December 2021

IMCS III has Twelve incumbent contractors

The current estimated contract value is $850M

BACKGROUND

Contractor shall provide:

The Contractor shall provide, technically qualified personnel who understand, speak, read and write the English language. In addition the Contractor shall perform administration; management and may be required In Accordance With (IAW) the installation task order) to provide parts, supplies, tools, vehicles and property other than GFP to operate and maintain the Network Enterprise Center (NEC) classified and unclassified communication systems identified in this Performance Work Statement (PWS) and specified in individual installation task orders to include any future initiatives based on, but not limited to, Army modernization efforts, Army directives and initiatives, emerging technologies, network enhancements, technology refresh, and organization restructuring. Support required includes Operations and Maintenance (O&M) for baseline and mission funded requirements as identified in installation task orders.

REQUIREMENT

Agile – Proficient – Trusted UNCLASSIFIED Support includes operations and maintenance of:

Infrastructure Operation and Maintenance Support Services (Network, Telephony systems, and Premise cabling/wiring) (PWS C.2.3)

Information Technology (IT) Systems Support (NIPRNET/SIPRNET) (PWS C.2.4)

Support includes operations and maintenance of:

Information Technology (IT) Systems Support (NIPRNET/SIPRNET) (PWS C.2.4) CONTINUED…

Telecommunication Support Requirements (PWS C.2.5)

C.2.5.3 Video Teleconferencing (VTC) Systems Operations and Maintenance (O&M)

UNCLASSIFIED

Support includes operations and maintenance of:

Radio Systems Operations and Maintenance Support (PWS C.2.6) C.2.6.1 Microwave Radios Equipment O&M C.2.6.2 Land Mobile Radio Network

Tower and Antenna Support (PWS C.2.7)

Configuration Management (PWS C.2.8) C.2.8.1 Drawing Maintenance

UNCLASSIFIED

All communication and notifications will be posted through the Beta.SAM.Gov website.

Our office has currently posted the following on Beta.SAM to date for this requirement:

Request for Information (RFI) in January 2020 Draft RFP has been posted November 2020.

Solicitation # W91RUS-21-R-0001 https://beta.sam.gov/workspace

WEBSITE FOR COMMUNICATION

Agile – Proficient – Trusted UNCLASSIFIED North American Classification Code System (NAICS)

NAICS code is 541513, Computer Facilities Management Services

NAICS code selection based on definition which best describes the principal nature of the product or service being acquired

Industry responses to the Request for Information were also taken into consideration when determining the proper NAICS code for IMCS IV

ACQUISITION OVERVIEW

Agile – Proficient – Trusted UNCLASSIFIED

ANTICIPATED AWARD CRITERIA

Multiple Award Firm Fixed-Price (FFP) Total Small Business Set-Aside Period of Performance:

Five Year Ordering Period:

15 December 2021 – 14 December 2026 ACQUISITION OVERVIEW Cont.

Agile – Proficient – Trusted UNCLASSIFIED Evaluation Method Best Value Tradeoff – Permits trade-offs between price and non-price factors and allows the Govt. to accept other than the lowest priced proposal

Formal Source Selection – Evaluation and selection of the successful Offeror will be performed by the following: Source Selection Authority (SSA), Source Selection Advisory Council (SSAC), Source Selection Evaluation Board (SSEB), and Procuring Contracting Officer (PCO).

ACQUISITION OVERVIEW Cont.

Agile – Proficient – Trusted UNCLASSIFIED FAR Subpart 9.5 “Organizational and Consultant Conflicts of Interest” A review of the IMCS IV acquisition, relative to FAR Subpart 9.5, reveals that no apparent OCI exists.

Offerors are encouraged to review FAR Subpart 9.5 to avoid an OCI or appearance of an OCI.

FAR 9.508 provides some examples of potential OCI situations

ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

Agile – Proficient – Trusted UNCLASSIFIED Draft RFP was posted to Beta.SAM on 06 November 2020 and the first round of questions have been received and responses are being drafted and posted through Beta.SAM.

Presently, the Government’s solicitation is undergoing required reviews and approvals

The following slides provide general information or common information found in many solicitations

GENERAL SOLICITATION INSTRUCTIONS AND ANTICIPATED RFP CONTENT

Agile – Proficient – Trusted UNCLASSIFIED Solicitation Sections - Utilization of the Uniform Contract Format (UCF)

Schedule A Solicitation/Contract Form Schedule B Supplies or Services & Prices or Cost Schedule C Specification/PWS Schedule D Packaging & Marking Schedule E Inspection & Acceptance Schedule F Deliveries or Performance Schedule G Contract Administration Data

GENERAL SOLICITATION INSTRUCTIONS

Agile – Proficient – Trusted UNCLASSIFIED Solicitation Sections – UCF Cont…

Schedule H Special Contract Requirements Schedule I Contract Clauses Schedule J List of Attachments Schedule K Representations, Certifications, & Other Statements Schedule L Instructions, Conditions, & Notices to Offerors Schedule M Evaluation Factors for Award

Agile – Proficient – Trusted UNCLASSIFIED Follow Section L for Proposal Submission Instructions Ensure that the proposal contains all necessary information Review proposals thoroughly and check for mistakes Ensure consistency between Volumes Provides all required documentation and is complete in all respects

Agile – Proficient – Trusted UNCLASSIFIED Proposal Submission The actual submission due date will be specified in the RFP Anticipate that industry will have 30 days from RFP release to submit proposals Government reserves the right to award without discussions with Offerors (IAW FAR 52.215-1) Offeror agrees to hold firm the prices in its offer for 270 calendar days

Agile – Proficient – Trusted UNCLASSIFIED Proposal Submission Offeror shall acknowledge amendments to the solicitation by signing the Standard Form 30

Offeror’s request for RFP clarification should be submitted directly to the Contracting Officer

Offerors are cautioned to examine the solicitation in its entirety

Agile – Proficient – Trusted UNCLASSIFIED Proposal Submission Group E-mail Address Offerors must provide a group e-mail address for communications with the KO or Contract Specialist. E-mail notification will be sent ONLY to the e-mail address that you specify as your company group e-mail address

Agile – Proficient – Trusted UNCLASSIFIED

VOLUME I – GENERAL

Proposal Transmittal Letter Statement of Compliance Proprietary Information Format and Content Joint Venture/Teaming Arrangements (legally binding) signed document DoD Security Clearance Defense Security Services (DSS)- Copy of letter granting facility and security clearances.

ANTICIPATED RFP CONTENT

Agile – Proficient – Trusted UNCLASSIFIED DCMA / DCAA Point of Contact

Disclosure of Potential Conflicts of Interest

Representations and Certifications System for Award Management (SAM) Ensure Company information is current ANTICIPATED RFP CONTENT Cont…

Agile – Proficient – Trusted UNCLASSIFIED Certification of Requirements and Exceptions Certify the Offeror meets requirement Certify whether you take no exception, or take exception, to requirements Certify Small Business status at time of award

Agile – Proficient – Trusted UNCLASSIFIED

VOLUME II – MISSION SUPPORT

SUB-FACTOR 1 – Management Approach

SUB-FACTOR 2 – Past Experience

SUB-FACTOR 3 – Quality Control

SUB-FACTOR 4 – Sample Task Order

VOLUME III – PRICE/PRICE REALISM

Information provided in this volume will be used in the Government’s analysis of price

The Price Volume includes the Schedule B and the associated Pricing Workbook located in Section J

The Government must be able to calculate the pricing buildup in the Offeror’s Pricing Workbook

VOLUME III – PRICE/PRICE REALISM Cont…..

Pricing for the Sample Task Order (Mission Support Factor, Subfactor 4) will be used to evaluate price for award

Exempt Labor category rates proposed for the IDIQ PWS, which may not be required for the Sample Task Order, shall be evaluated for price reasonableness. The Offeror’s fully burdened, fixed-price Exempt labor rates will be binding and incorporated into the resultant contract.

UNCLASSIFIED

VOLUME IV – PAST PERFORMANCE

Relevancy / Recency

Confidence Assessment

Past Performance Information is required for the Offeror, team members, and major subcontractors (performing 10% of total contract value) proposed on this effort

Documentation Past Performance Information Documents (PPID) Past Performance Questionnaires (PPQs)

VOLUME IV – PAST PERFORMANCE

Confirm major subcontractor(s) submission of past performance information

The Government reserves the right to contact and use information provided by the references and any other sources

Agile – Proficient – Trusted UNCLASSIFIED Read the solicitation Provide a complete response to the solicitation Proposal; clear, concise, & cross-indexed to PWS Don’t mimic/parrot the proposal State what you do, avoid words like “May” or “Can” Do not propose something that conflicts with the PWS Pay close attention to page count Check & recheck proposal for consistency and accuracy

RESPONDING TO THE REQUIREMENT

Agile – Proficient – Trusted UNCLASSIFIED Recheck Section B for pricing errors and ask questions / communicate Don’t reference information outside the factor/sub-factor Avoid marketing fluff Examples Unparalleled customer satisfaction… Unsurpassed levels of reliability… We surpass everyone with our ability to…

Agile – Proficient – Trusted UNCLASSIFIED Look for opportunities to provide solutions that minimize Government oversight

Identify proven and relevant cost saving measures that will maximize efficiencies w/o adversely affecting performance levels

Address long term solutions and commitment to requirements throughout the life of the contract

Submit proposal through https://safe.apps.mil/

Basis for Award

In making the best value determination for the IDIQ awards, Mission Support is the most important factor which includes four sub factors (Management Approach, Past Experience, Quality Control, and Sample Task Order). Past Experience and the Sample Task Order subfactors are more important than the Management Approach and Quality Control subfactors. The Past Performance Factor is more important than the Price Factor, and when combined with Mission Support are significantly more important than Price. Price is not the most important evaluation factor, but its degree of importance will increase commensurably with the degree of equality among the Offerors’ Mission Support and Past Performance proposals.

ANTICIPATED EVALUATION FACTORS FOR AWARD

Agile – Proficient – Trusted UNCLASSIFIED Basis for Award (continued)

Factor I - Mission Support Sub-factor 1 – Management Approach Sub-factor 2 – Past Experience Sub-factor 3 – Quality Control Sub-factor 4 – Sample Task Order Factor II - Past Performance Factor III – Price

DoD Source Selection Procedures (July 2011)

Army Source Selection Supplement (AS3) (Jan 2013)

Risk will be used in evaluating Technical Approach and other proposal elements that potentially pose risk to the Offeror’s technical approach

Source Selection Reference Publications

Agile – Proficient – Trusted UNCLASSIFIED Past Performance Factor

The Government will evaluate the Offeror’s as well as that of joint ventures/teaming partners/major subcontractors past and recent performance on contracts similar to this effort in order to assess the risk inherent in selecting Offerors for award

The Government will focus on information that demonstrates quality of performance relative to size and complexity of this procurement and relevance of the performance to the requirements in the PWS

Agile – Proficient – Trusted UNCLASSIFIED Price Factor

Price evaluation will result in a determination of fair and reasonable price to the Government

Price realism will be conducted on the Offeror’s proposal to determine if the overall costs proposed are realistic for the work to be performed, reflects the Offeror’s understanding of the requirements, and if the price is consistent with the various elements of the technical proposal.

Agile – Proficient – Trusted UNCLASSIFIED Note: Dates below are contingent based on various approval processes required up through the Senior Contracting Officer (SCO) level

DRAFT SCHEDULE

Contracting Officer: Jessica Fields (520) 533-6334 Email: Jessica.l.fields.civ@mail.mil

Contract Specialist: Charles Friend (520) 533-6435 Email: Charles.l.friend.civ@mail.mil Points of Contact

Agile – Proficient – Trusted UNCLASSIFIED The following slides present technical information related to the IMCS IV requirement from the NETCOM G4 IMCS IV Lead

Information Management Communications Services (IMCS IV)

Network Enterprise Technology Command “Voice of the Army”

Information Management Communications Services (IMCS IV) Formerly known as ATS, IMCS, IMCSII and IMCS III:

Provides operation and maintenance support for classified and unclassified communications systems for CONUS Network Enterprise Centers (NEC).

Follow on contract to the current IMCS III Indefinite Delivery-Indefinite Quantity (IDIQ).

Currently there are over 30 active task orders active under IMCS III.

IMCS IV anticipates growth in the number of NECs joining the program based on ongoing command initiatives.

This is not an enterprise level contract. It is for support at the installation level.

Most of the installations in the IMCS program are part of 7th Signal Brigade but there also Army Materiel Command (AMC), National Guard, and Joint Based installations under the program. Installations are a range of small, medium and large; there are over 30 installations supported under IMCS III and include the following:

Challenges with previous renditions of IMCS program:

Limited availability of scope of operations (example: IT services, unified capabilities)

DoD 8570.01M added IT/IAT certifications and computing environment (CE) requirements. (IT requirements are being revised by the Department of Defense)

Support Agreements (Tier II and III support for switch requirements)

Technicians being kept abreast of new and emerging technologies

Unified Capabilities/Communications

Special Projects

Mission Funded Support

Support services include: administration; management; parts, supplies, tools and equipment other than GFE, and vehicles to operate and maintain the Network Enterprise Center (NEC) C4IM classified and unclassified communication systems.

Scope of requirements includes:

Infrastructure O&M (Network, Telephony systems, premise cabling/wiring)

Unified Capabilities and Communications (UC)

Inside Plant (includes Tier I and II support)

Customer Service Support

Outside Plant support (cable)

Cable Audits

Information Technology Services (IT):

Network Maintenance

Network Administration

Systems Administration

E-mail Administration

Hardware and software Installation, De-installation and Maintenance

Cloud Services

Help Desk Assistance

Help Desk Customer Service Support (CSS) (Tier I, II, and III)

Voice Over Internet Protocol/Voice Over Secure Internet Protocol (VoIP/VoSIP)

Network Engineering:

Voice Systems Engineering

Transmission Engineering

Cybersecurity (DoDI 8500.01, “Cybersecurity” and DoDI 8510.01, “Risk Management Framework (RMF))

Telecommunications Support Services:

Technical Control Facilities

Matrix Switch Operations

Video Teleconferencing (VTC) Systems (Classified and Unclassified)

Radio Systems Operation and Maintenance Support

Microwave Radios

Land Mobile Radios

Tower and Antenna support

**90% of equipment supported either Motorola or Harris

Configuration Management

Drawing Maintenance

Site Surveys

Quality Control Plan (QCP)

Quality Assurance (QA)

In-Process Reviews

Program Management Reviews (PMR)

Deliverables

Tools and Test, Measurement and Diagnostics Equipment (TMDE)

Third Party Damage

Additional Technical Support examples:

Supply and warehouse operations

Clerical or general administrative support

Billing Clerks

Exercise support

Surge requirements

Special Projects

Summary:

The IMCS program is designed to support multiple NEC’s across CONUS to acquire C4IM services for their customer base. The intent is to have one base contract vehicle that allows for the administration of baseline and mission funded communications requirements for all participating NEC’s within the CONUS domain.

QUESTIONS?

Note: Please provide all questions as directed by the Contract Specialist and Contracting Officer. Thank you!

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