Industrial Controls Equipment_RRCC 26-13-DQ.pdf

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RRCC 26-13-DQ Industrial Controls Equipment
Solicitation number
DQ1 GJLA 2026000374 1
Issued by
Jefferson County, Colorado

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Industrial Controls Equipment Documented Quote Summary

This is a Documented Quote issued by Red Rocks Community College (RRCC), a Colorado state institution, for the procurement of industrial controls equipment to enhance the Electrician (EIC) program's instrumentation and controls lab. The solicitation requests four PanelView 5310 graphic terminals, eight PowerFlex 525 variable frequency drives, eight PowerFlex 755 AC drives, six Rotary Motor TLP-A070-040 units, six Kinetix 5100 servo drives, six feedback cables, six power cables, six USB interface cables, and six software licenses for Kinetix 5100 configuration. The solicitation was published on March 20, 2026, with quotes due by 5:00 PM Mountain Time on March 25, 2026. The estimated award date is March 27, 2026, with a desired Purchase Order start date of April 1, 2026. All equipment must be delivered to Warren Tech in Lakewood, Colorado by June 1, 2026. Respondents may submit quotes that exclude items in limited supply or difficult to source, and specific or equivalent brands are acceptable if they meet educational standards and match existing lab equipment for operational compatibility.

The total budget for this procurement is $70,000.00. Pricing must be firm during the initial term and must include all fees associated with delivery, shipping, and installation, exclusive of applicable federal and state taxes from which the college is exempt. The project is funded wholly or partially through the Carl D. Perkins Career and Technical Education Improvement Act of 2006, a federal grant program. Award will be made to the responsible respondent with the most advantageous quote to the state, with price and cost as the primary consideration, though sample quality and delivery lead time may also be evaluated. Responses must include a signed Vendor Response and Price Sheet along with a current W-9 form, submitted via email to Lynn Beltran, Director of Purchasing, at lynn.beltran@rrcc.edu. Prior to Purchase Order execution, the awarded respondent must provide proof of Good Standing with the Colorado Secretary of State and an insurance certificate meeting Purchase Order requirements.

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Version 02.2026

Documented Quote

RRCC 26-13-DQ

Industrial Controls Equipment

Posted: March 20, 2026

Documented Quote Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

1. POINT OF CONTACT:

Lynn Beltran, Director of Purchasing Lynn.Beltran@rrcc.edu

2. IMPORTANT DATES:

A. Publication Date- March 20, 2026

B. Quote Submission Deadline- 5:00 PM, March 25, 2026

3. OVERVIEW AND GOALS:

A. RRCC’s technical programs are also seeing rapid advancements in industry – particularly in the fields using programmable logic controllers (PLC) or programmable controllers. PLCs control manufacturing processes, such as assembly lines, machines, robotic devices, or any activity that requires high reliability, ease of programming, and process fault diagnosis. RRCC’s Electrician (EIC) program wants to add graphic terminals to its instrumentation lab, which are now standard in PLC operations. Technology in the industrial instrumentation and controls field evolves every year and RRCC’s local manufacturing and process control businesses expect graduates to be competent technicians with experience in appropriate technology.

The project will enhance the CTE students' experiences in the Instrumentation and

Controls program. This includes all students, including individuals with disabilities;

individuals from economically disadvantaged families, including low-income youth and adults; individuals preparing for non-traditional fields; single parents, including single pregnant women; out of workforce individuals; English learners;

homeless individuals described in section 725 of the McKinney-Vento Homeless

Assistance Act (42 U.S.C. 1143a); youth who are in or have aged out of the foster care system; and youth with a parent who is a member of the armed forces (as such term is defined in section 101(a)(4) of title 10 United States Code); and is on active duty (as such term is defined in section 101(d)(1) of such title.

mailto:Lynn.beltran@rrcc.edu

B. Budget: $70,000.00

4. REQUIREMENTS:

A. Specific or equivalent brands are required to meet educational standards and match existing lab equipment to be operational.

B. Delivery of all equipment must be completed prior to June 1, 2026.

5. REQUESTED QUOTE FORMAT:

A. Vendors are to complete, sign and email the attached Vendor Response and Price

Sheet along with a current W9.

6. QUOTE SUBMISSION INSTRUCTIONS:

A. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line

“Quote submission from (Insert Respondent Name) for RRCC 26-13-DQ, Industrial

Controls Equipment.”

B. Ensure all requested attachments are included.

C. A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

Version 02.2026 Documented Quote Page 1 of 16

TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction

B. Background, Overview and Goals

C. Anticipated Term

D. Schedule of Activities

E. Procurement Point of Contact

2. REQUIREMENTS

A. Accessibility Requirements

B. Mandatory/Minimum Requirements

3. SCOPE OF WORK/SPECIFICATIONS

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

B. Timeliness of Quote Submission

C. Quote Format and Content

D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

B. Negotiations

C. Single Quote

D. Notice of Award

E. Documents After Award

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

B. Modifications and/or Supplemental Information to the Solicitation

C. Solicitation Cancellation and/or Rejection of Quotes

D. Modifications or Withdrawal of Quotes

E. Mistake and Minor Informalities in Respondent Quotes

F. News Releases and Announcements

G. Not a Legally Binding Offer

Version 02.2026 Documented Quote Page 2 of 16

H. Respondent Quote Content

I. Quote Response Material Ownership

J. Certification of Independent Price Determination

K. Submission of Confidential or Proprietary Information

L. Purchase Order

M. Ethics and Conflicts of Interest

N. Protested Solicitations and Awards

O. Performance Outside of Colorado

P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

Q. Vendor Assistance

Version 02.2026 Documented Quote Page 3 of 16

1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Red Rocks Community College (RRCC) is issuing this Documented Quote to update a portion of the instrumentation and controls in our student lab to ensure instructors are teaching the newest products.

Federal Grant Funded Procurement:

The Supplemental Provisions (Exhibit A) are hereby incorporated into this bid document.

Perkins Career and Technical Education Grants: Funded wholly or partially through the Carl D. Perkins Career and Technical Education Improvement Act of

2006.

B. Background, Overview and Goals

RRCC’s technical programs are also seeing rapid advancements in industry – particularly in the fields using programmable logic controllers (PLC) or programmable controllers. PLCs control manufacturing processes, such as assembly lines, machines, robotic devices, or any activity that requires high reliability, ease of programming, and process fault diagnosis. RRCC’s Electrician (EIC) program wants to add graphic terminals to its instrumentation lab, which are now standard in PLC operations. Technology in the industrial instrumentation and controls field evolves every year and RRCC’s local manufacturing and process control businesses expect graduates to be competent technicians with experience in appropriate technology.

The project will enhance the CTE students' experiences in the Instrumentation and

Controls program. This includes all students, including individuals with disabilities;

individuals from economically disadvantaged families, including low-income youth and adults; individuals preparing for non-traditional fields; single parents, including single pregnant women; out of workforce individuals; English learners;

homeless individuals described in section 725 of the McKinney-Vento Homeless

Assistance Act (42 U.S.C. 1143a); youth who are in or have aged out of the foster

Version 02.2026 Documented Quote Page 4 of 16 care system; and youth with a parent who is a member of the armed forces (as such term is defined in section 101(a)(4) of title 10 United States Code); and is on active duty (as such term is defined in section 101(d)(1) of such title.

C. Anticipated Term

i. The anticipated term of the Purchase Order resulting from the award of this solicitation is to be completed by June 1, 2026.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time

(MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS is March 20, 2026.

b. Please submit all quotes in the method described below no later than

5:00 PM, March 25, 2026.

c. The estimated date for award selection and notification is March 27, 2026.

d. The desired Purchase Order start date is April 1, 2026.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Lynn Beltran, Director of Purchasing, who may be reached via email at lynn.beltran@rrcc.edu.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility mailto:lynn.beltran@rrcc.edu

Version 02.2026 Documented Quote Page 5 of 16

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with

Level AA of the most current version of the Web Content Accessibility

Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Mandatory/Minimum Requirements

i. Delivery of all equipment must be completed prior to June 1, 2026.

Delivery Address: Warren Tech, 13300 West 2nd Place, Lakewood, CO 80228

3. SCOPE OF WORK/SPECIFICATIONS

Specific or equivalent brands are required to meet educational standards and match existing lab equipment to be operational.

Four (4) PanelView 5310 12"Wide Graphic Terminal

Manufacturer: Rockwell Automation

Part Number: 2713P-T12WD1

• Display: 12.1" widescreen TFT color LCD, 1280 × 800 (WXGA, 16:10) resolution

• Power: 24 VDC nominal (18–30 VDC operating range); 16 W maximum power consumption

• Mounting / Enclosure: Panel-mount design; NEMA Type 4X, 12, 13; IP66 (front panel when properly mounted)

• Communications: (1) EtherNet/IP 10/100Base-T port; (1) USB 2.0 host port (Type A)

• Environmental: Operating temperature 0–50 °C; 5–95% relative humidity, non-condensing

Version 02.2026 Documented Quote Page 6 of 16

Eight (8) PowerFlex 525 VFD 120V 1 HP

Part Number: 25B-V4P8N104

• Drive Type: Adjustable Frequency AC Drive (VFD) for AC induction motor control

• Input Power: 100–120 VAC, single-phase, 50/60 Hz

• Output: 0–500 Hz programmable output frequency; PWM output

• Horsepower Rating: 1 HP (0.75 kW)

• Mounting / Enclosure: Panel or enclosure mount; IP20/Open Type standard

Eight (8) PowerFlex 755 AC Drives

Part Number: 20G11NB4P2JA0NNNNN

• Voltage Class: 240 (208) VAC, 3 Phase

• Output Current: 4.2 Amps, 1 HP ND, 0.5 HP HD

• Power Rating:

o Normal Duty (ND): 0.37 kW (0.5 HP) @ 400V o Heavy Duty (HD): 0.25 kW (0.33 HP) @ 400V

• Frame Size: 1

• Enclosure: IP20 / NEMA Type Open

• Cooling: Forced Air

• Input Type: AC Input with DC T

Six (6) Rotary Motor TLP-A070-040

• Motor Type: TLP multi-purpose servo motor; 70 mm bolt-circle frame size

• Power / Voltage: 400 W rated power; 230 VAC class

• Feedback: 24-bit single-turn absolute encoder (multi-turn with battery required)

• Shaft / Brake: Keyed shaft; no holding brake; standard shaft without seal

• Connections / Torque: Rectangular connectors with 0.3 m on-motor cables;

1.27 N·m (11.24 lb-in) torque

Version 02.2026 Documented Quote Page 7 of 16

Six (6) Kinetix 5100 Servo Drive 2198-E1004-ERS

• Drive Type: Single-axis servo drive; Kinetix 5100 series

• Power: 120/230 VAC nominal, single-phase, 50/60 Hz input (170–253 VAC operating range)

• Output Power: 0.4 kW (400 W) servo motor rating

• Output Current: 2.6 A RMS continuous; 6.5 A RMS peak (9.8 A peak, 0-pk)

• Mounting / Form Factor: Panel-mount, compact component-style servo drive

Six (6) 2090-CTFB MADD CFA 05 Feedback Cable

• Cable

• Motor Connector Capability

• Drive-end connector feedback cable

Six (6) 2090-CTPB MADF 16A05 Power Cable

• Motor Connector Capability

• Power cable only

Six (6) 2198 USBC Mini-interface Cable

• USB to mini-USB

• Minimum length: 36”

Version 02.2026 Documented Quote Page 8 of 16

Six (6) KNX5100C Software for Kinetix 5100 Drive

• Purpose: Configuration, tuning, commissioning, and monitoring of Kinetix 5100 servo drives

• Connection Interface: Mini-USB connection; requires USB-A to mini-USB cable (2198-USBC) and USB isolator (2198-USBF)

• Supported Control Modes: Speed (analog/digital), Position (indexing/PR mode), and Torque control

• Diagnostic & Setup Tools: Real-time scope monitoring (velocity, torque, digital I/O); parameter editor for motor, gain, and safety settings

Delivery Address:

Warren Tech

13300 West 2nd Place

Lakewood, CO 80228

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

i. Respondents shall submit Quotes via email to the Procurement Point of

Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for RRCC 26-

13-DQ, Industrial Controls Equipment.”

ii. Quotes should be included as one or more attachments of commonly accessible file types.

B. Timeliness of Quote Submission

A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

Version 02.2026 Documented Quote Page 9 of 16

C. Quote Format and Content

i. Vendors are to complete, sign and email the attached Vendor Response and

Price Sheet along with current W9 to the Procurement Point of Contact.

ii. RRCC is requesting quotes for all items listed on the bid document. However, RRCC will accept quotes that exclude items that are in limited supply or difficult to source.

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Purchase

Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

iii. All quotes shall be exclusive of any Federal or State taxes from which the college is exempt. Tax exemption certificates are issued upon request.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Contract(s) or Purchase Order(s) will be awarded to the responsible Respondent(s) whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s

Quote will meet the state’s needs, and that the price is fair and reasonable.

The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

Version 02.2026 Documented Quote Page 10 of 16

C. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with

Procurement Rule R-24-103-208-02.

D. Notice of Award

A notice of the intent to award will be announced on Colorado VSS.

E. Documents After Award

Prior to Purchase Order execution, the awarded Respondent must provide the

State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Purchase Order.

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

i. This solicitation is being published on Colorado Vendor Self Service (Colorado

VSS), so that Offerors who have an interest may submit a proposal in accordance with the terms of this solicitation.

a. Vendors can self-register for this system free of charge, or may click on

“Public Access” on the website to view solicitation documents and modifications without registering. Vendors are encouraged but not required to register prior to or at the time they submit their response.

Awarded vendor(s) will be required to register in VSS prior to issuance of

Purchase Order. The State also recommends that interested vendors check Colorado VSS on a regular basis throughout this solicitation process.

B. Modifications and/or Supplemental Information to the Solicitation

i. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS. A modification notice will be http://www.colorado.gov/vss

Version 02.2026 Documented Quote Page 11 of 16 published on Colorado VSS in the event that it becomes necessary to revise any part of this solicitation.

ii. It is the Respondent’s sole responsibility to check Colorado VSS on a regular basis, prior to the Quote submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

C. Solicitation Cancellation and/or Rejection of Quotes

i. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a Contract or purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject Quote(s) shall remain confidential for the lesser of six months or until a Contract or purchase order is awarded by the State. Reference

Procurement Rule R-24-101-401-05.

ii. If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of, or returned to the Respondent upon request at the

Respondents’ expense.

D. Modifications or Withdrawal of Quotes

A Respondent may modify or withdraw its Quote by written notice to the

Procurement Contact prior to the established Quote submission deadline.

Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a

Respondent’s Quote after award is not allowed. Reference Procurement Rules R-

24-103-201-08 and R-24-103-201-09.

E. Mistake and Minor Informalities in Respondent Quotes

In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-

24-103-201-08.

Version 02.2026 Documented Quote Page 12 of 16

F. News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the

State.

G. Not a Legally Binding Offer

Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-

103-204-01(b).

H. Respondent Quote Content

The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Contract or Purchase

Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that

Respondent.

I. Quote Response Material Ownership

All material submitted in response to this solicitation becomes property of the

State.

J. Certification of Independent Price Determination

By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

Version 02.2026 Documented Quote Page 13 of 16

K. Submission of Confidential or Proprietary Information

i. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act.

ii. A Respondent may submit, as a part of its Quote, a written request for classification of certain portions of the Quote as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the Quote to facilitate public inspection of the non-confidential portion of the Quote. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting Contract or purchase order will be considered confidential.

iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

iv. A complete redacted Quote response should also be included along with an unredacted Quote and confidentiality justification.

v. In no event shall an entire Quote be classified as confidential. The

Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in writing of his or her determination. If the Respondent does not agree with the determination, the Respondent may protest the determination in accordance with article 109 of the Colorado Procurement Code and the terms of this solicitation. Reference Procurement Rule R-24-101-401-03.

vi. Any additional Respondent information, which may be part of the evaluation/negotiation process and for which a Respondent claims confidentiality, is subject to the same requirements and processes identified above.

Version 02.2026 Documented Quote Page 14 of 16

L. Purchase Order

i. The State Purchase Order terms and conditions can be found online at https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions.

No alternate Terms and Conditions will be accepted.

ii. The college does not pre-pay or provide payment prior to receiving the goods or services.

M. Ethics and Conflicts of Interest

i. The Respondent must disclose in its Quote any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Respondent regarding the solicitation or its subject matter.

ii. The Respondent acknowledges that even the appearance of a conflict of interest may be harmful to the State’s interests. The Respondent shall disclose in its Quote whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State.

iii. Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Respondent, the

Contract or Purchase Order term, including any extensions. Reference §24-18-

201, C.R.S., et seq. (Proscribed Acts Related to Contracts and Claims); §24-

50-507, C.R.S.(Conflict of Interest); §18-8-301, C.R.S., et seq. (Bribery and

Corrupt Influence); §18-8-401, C.R.S., et seq. (Abuse of Public Office); §6-4-

101, C.R.S., et seq., (Colorado Antitrust Act of 1992); §24-109-105, C.R.S

.(Debarment and Suspension); and Procurement Rule R-24-101-107-01

(Ethics).

N. Protested Solicitations and Awards

An aggrieved party may file a protest concerning a Material Issue(s), at any phase https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions

Version 02.2026 Documented Quote Page 15 of 16 of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the Red Rocks Community

College Procurement Official within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference

§24-109-102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq.

Protests should be submitted via email to lynn.beltran@rrcc.edu.

O. Performance Outside of Colorado

Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or subcontracting any services under the contract, where such subcontracted services will be performed under the contract, including any subcontracts, and whether any subcontracted services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its written statement a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts.

P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

i. SDVOSB Respondents must submit documentation of certification issued through the U.S. Small Business Administration in their Quote. §24-103-905

C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must mailto:lynn.beltran@rrcc.edu

Version 02.2026 Documented Quote Page 16 of 16 be officially registered and verified as a SDVOSB by the United States Small

Business Administration.

Q. Vendor Assistance

Any vendors needing support responding to solicitations may contact the Colorado

Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity.

Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction bond assistance through the Construction Statewide

Bond Assistance Program, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_statewide-2Dequity-2Doffice_supplier-2Ddiversity&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=AHk9LQL8xQKwtYW6AlMhIpKhc64M4gHnBm1wvGiKqhU&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_construction-2Dand-2Dbond-2Dassistance&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=zAjgTZu5BkDViYCi42ZSaaEFbnZ4EzaMtQulSrBPsw8&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_construction-2Dand-2Dbond-2Dassistance&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=UsSCoCc_Nnj_It7iTj2w9Xh-U0kW8zKwh7sIdTrgvW_OXQDDQG8CMBmOZsCmKo6l&s=zAjgTZu5BkDViYCi42ZSaaEFbnZ4EzaMtQulSrBPsw8&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__dhr.colorado.gov_supplier-2Ddiversity_colorado-2Dsupplier-2Ddiversity-2Ddirectory&d=DwMFaQ&c=sdnEM9SRGFuMt5z5w3AhsPNahmNicq64TgF1JwNR0cs&r=2K9kkYDPzg9W7wrnb9URPPzWuzXzmzc6oQUqmP_d9mA&m=lJCgtcQ4bpjUYTb-DL2vTiTtjs5tP9GdjxCxohJukG4cRYarpnnyVjmEkozBFRPl&s=nq-3ZxXvzK0CyjE_Sukw4DfkzHfxneqrfzbnzxsO-hw&e= mailto:DPA_SupplierDiversityHelp@state.co.us

Documented Quote
1. Point of Contact:
Lynn Beltran, Director of Purchasing Lynn.Beltran@rrcc.edu
2. Important Dates:
3. Overview and Goals:
4. Requirements:
A. Specific or equivalent brands are required to meet educational standards and match existing lab equipment to be operational.
B. Delivery of all equipment must be completed prior to June 1, 2026.
5. Requested QUOTE Format:
6. QUOTE Submission Instructions:
TABLE OF CONTENTS
1. SOLICITATION INFORMATION
A. Introduction
B. Background, Overview and Goals
C. Anticipated Term
D. Schedule of Activities
E. Procurement Point of Contact
2. REQUIREMENTS
A. Accessibility Requirements
B. Mandatory/Minimum Requirements
3. SCOPE OF WORK/SPECIFICATIONS
Specific or equivalent brands are required to meet educational standards and match existing lab equipment to be operational.
4. QUOTE SUBMISSION INFORMATION
A. Email Quote Submission Instructions
B. Timeliness of Quote Submission
C. Quote Format and Content
i. Vendors are to complete, sign and email the attached Vendor Response and Price Sheet along with current W9 to the Procurement Point of Contact.
ii. RRCC is requesting quotes for all items listed on the bid document. However, RRCC will accept quotes that exclude items that are in limited supply or difficult to source.

D. Pricing

5. AWARD
A. Basis for Award (See Procurement Rule R-24-103-204-01)
B. Negotiations
C. Single Quote
D. Notice of Award
E. Documents After Award
6. GENERAL ADMINISTRATIVE INFORMATION
A. Colorado Vendor Self Service
B. Modifications and/or Supplemental Information to the Solicitation
C. Solicitation Cancellation and/or Rejection of Quotes
D. Modifications or Withdrawal of Quotes
E. Mistake and Minor Informalities in Respondent Quotes
F. News Releases and Announcements
G. Not a Legally Binding Offer
H. Respondent Quote Content
I. Quote Response Material Ownership
J. Certification of Independent Price Determination
K. Submission of Confidential or Proprietary Information
L. Purchase Order
i. The State Purchase Order terms and conditions can be found online at https://osc.colorado.gov/spco/central-contracts-unit/purchase-order-terms-conditions.
ii. The college does not pre-pay or provide payment prior to receiving the goods or services.
M. Ethics and Conflicts of Interest
N. Protested Solicitations and Awards
O. Performance Outside of Colorado
P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq
Q. Vendor Assistance

File details come from the government source that posted it. Updated .