Incident_Command_Shelter_-_Scranton_Fire_Department.pdf

SEALED QUOTE

2022-REQ-059

INCIDENT COMMAND SHELTER - SCRANTON FIRE

DEPARTMENT

City of Scranton

340 N Washington Ave

Scranton, PA 18503

RELEASE DATE: January 30, 2023

DEADLINE FOR QUESTIONS: February 6, 2023

RESPONSE DEADLINE: February 13, 2023, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/scrantonpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Scranton

SEALED QUOTE

Incident Command Shelter - Scranton Fire Department

I. Introduction

II. Instructions

III. Scope of Work

IV. Pricing Proposal

V. Proposal Requirements

Sealed Quote #2022-REQ-059 Title: Incident Command Shelter - Scranton Fire Department

1. INTRODUCTION

1.1. Summary

The City of Scranton Fire Department is seeking sealed quotes for an Incident Command Shelter for rapid/quick deployment for planned and unplanned events. The solution will need to be weather resistant and contained within a transportable containment system. The City of Scranton

Fire Department is staffed with one hundred and forty FTEs who respond to incidents within the

City limits.

1.2. Contact Information

John Judge

Fire Chief/EMC

340 N. Washington Avenue

Scranton, PA 18503

Email: jjudge@scrantonpa.gov

Phone: (570) 348-4182

Department:

Fire Department

Department Head:

John Judge

Fire Chief

1.3. Timeline

Release Project Date January 30, 2023

Question Submission Deadline February 6, 2023, 4:00pm

Proposal Submission Deadline February 13, 2023, 3:00pm mailto:jjudge@scrantonpa.gov tel:(570)348-4182

2. INSTRUCTIONS

2.1. Submission Instructions

Separate sealed quotes ("SQ") from prospective bidders ("bidders") will be received online by the Office of the City Controller for the City of Scranton (“City”) via the City’s e-Procurement

Portal until Monday, February 13, 2023 at 3:00 pm.

All quotes shall be in accordance with the specifications which may be obtained from the City’s e-Procurement Portal at https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a quote, you shall register on the City’s e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective Bidder for this solicitation and will appear on the

Follower’s list. Bidders that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City’s e-Procurement Portal, and therefore will be unable to participate or be considered for this SQ.

All quote documents and supplementary documents must be uploaded and submitted using the

City’s e-Procurement Portal prior to 3:00 pm on Monday, February 13, 2023, as instructed in this solicitation. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point, the Bidder will receive an email confirmation from the

City’s e-Procurement Portal.

In the event a Bidder is unable to submit a timely response in accordance with the instructions herein due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, or use of a malfunctioning electronic device, or the like, neither the City, nor OpenGov, the Software Administrator, will be held responsible.

Bidders shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the Bidder is using to submit a response. Failure of the Bidder to successfully submit an electronic proposal before the deadline indicated herein shall be at the

Bidder’s sole risk, and no relief will be given for late and/or improperly submitted proposals.

2.2. Pre-Bid Conference

There will be no Pre-Bid Conference for this sealed quote request.

2.3. Bidder Questions

All communications regarding this SQ, product related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this SQ shall be submitted via “Q&A” through the City’s e-Procurement Portal, before the deadline of 4:00 pm on Monday, February 6, 2023 and according to these specifications herein.

If a Bidder encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact the Software Administrator using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at https://secure.procurenow.com/portal/scrantonpa support@procurenow.com. It is still the Bidder's responsibility to ensure that their response is submitted before the deadline.

3. SCOPE OF WORK

3.1. Incident Command Shelter

The City of Scranton Fire Department is seeking qualified bids for the purchase of one (1) quick deployment shelter that meets the following requirements:

1.) Dimensions (minimum 15' x 15')

2.) Removable end walls or sides that permit merging two shelters together

3.) Insulation package and ability to provide access for heat and air conditioning (climate control)

4.) Weather resistant panels, roof, and flooring

5.) Capable of sustaining wind loads of at least 50 miles per hour

6.) Stake kit to be provided

7.) Lighting and electrical kit to be provided

8.) Roof Panel to be marked with "SCRANTON FIRE DEPARTMENT" in red letters.

9.) Storage case capable of being weather resistant and of durable construction

10). Repair kit for vinyl and structural components

11.) Optional Items to be quoted

- Climate Control Devices (Heat/AC)

- Ability to be configured as decontamination tent

12.) Capable of being set up in under 30 minutes with four people or less

4. PRICING PROPOSAL

INCIDENT COMMAND SHELTER

Quick Deployment Shelter (15' by 15') Minimum

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Quick Deployment Shelter (15' x 15') minimum spec 1 each

2 Roof Panel printed logo ("SCRANTON

FIRE DEPARTMENT) in red 1 each

3 Climate Control Devices (priced as option) 1 each

TOTAL

5. PROPOSAL REQUIREMENTS

5.1. Bidder's Signature*

I certify, under the laws of the state of Pennsylvania and the requirements set forth by the City of

Scranton, that I am an authorized representative of my company to sign and submit this sealed quote. I also affirm that any and all information submitted as part of this response is honest and accurate.

☐ Please confirm

*Response required