Improvements at Well 12 Specifications.pdf

IMPROVEMENTS AT WELL No. 12

CITY OF SANTA PAULA

Ventura County, California

CONTRACT DOCUMENTS

FOR

IMPROVEMENTS AT WELL No. 12

Project #9356

March 2025

Prepared by or under the responsible charge of:

Kevin Carter, P.E.

Professional Civil License No. 44665 Huitt Zollars, Inc.

90 E. Thousand Oaks Blvd., Thousand Oaks, CA 91360

Recommended for approval by:

Robert P. Woodward, P.E.

Interim City Engineer kcarter Snapshot kcarter Snapshot

Kathleen Bosworth Image

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MASTER

TABLE OF CONTENTS

CONTRACTUAL PROVISIONS -

Notice Inviting Sealed Bids Bidding Instructions Bid Forms Bid Package Bidder’s Statement of Past Contract Disqualifications Bid Schedule Information Required of Bidder Insurance Requirements Noncollusion Affidavit Bid Bond Public Contract Code Section 10285.1 Statement Public Contract Code Section 10162 Questionnaire Public Contract Code Section 10232 Statement Agreement and Bonds Public Works Contract Faithful Performance Bond Labor and Materials Bond Insurance Forms Insurance Certificates Insurance Endorsements Contract Administration Forms Notice of Award Notice to Proceed Contract Claim Change Order Request Contract Change Order

Cost Summary Notice of Completion of Construction Project

GENERAL PROVISIONS

SPECIAL PROVISIONS

PART I - Technical Specifications

900 SPECIAL PROVISIONS

901 GENERAL PROJECT REQUIREMENTS

902 MOBILIZATION AND DEMOBILIZATION

01 32 23 CONSTRUCTION SURVEY AND LAYOUT DATA

01 33 00 SUBMITTALS

01 40 00 QUALITY CONTROL

01 60 50 EQUIPMENT OPERATION AND MAINTENANCE

02 41 19 SELECTIVE DEMOLITION

03 30 00 CASTIN-PLACE CONCRETE

05 60 00 MISC METAL FABRICATIONS (GATE)

09 80 00 SPECIAL COATINGS

09 91 00 PAINTING (GATE)

09 97 13 COATING PAINTING FOR STEEL WATER TANKS

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 23 CONTROL-VOLTAGE ELECTRICAL POWER CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 28 16 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

26 29 23 VARIABLE-FREQUENCY MOTOR CONTROLLERS

26 32 13 DIESEL-ENGINE-DRIVEN GENERATOR SETS

26 36 00 TRANSFER SWITCHES

26 56 13 LIGHTING POLES AND STANDARDS

26 56 19 LED EXTERIOR LIGHTING

31 10 00 SITE CLEARING

31 20 00 EARTH MOVING

32 12 16 ASPHALT PAVING

43 20 00 VALVES

43 20 10 BALL VALVES

43 20 20 BUTTERFLY VALVES, OPERATORS, APPURTENANCES

43 20 30 CHECK VALVES

43 20 40 GATE VALVES AND APPURTENANCES

46 30 05 EQUIPMENT GENERAL REQUIREMENTS

46 30 70 CHEMICAL FEED METERING SKIDS

PART II - Safety PART III - Pollution Control

DRAWINGS

APPENDICES

APPENDIX A – SAMPLE DIR DETERMINATIONS

Operating Engineer Laborer and Related Classifications Cement Mason

APPENDIX B – EXCERPTS FROM SANTA PAULA PUBLIC WORKS DEPARTMENT

STANDARD PLANS

101 – Disinfection and Pressure Testing Notes 102 – Separation Requirements for Water & Sanitary Sewer Pipelines 103 – Trench Section for DI, PVC, and Steel Pipe 105 – Fire Hydrant 113 – Buried Gate Valve 114 – Valve Box Assembly 115 – Water Main Connections at Intersections 116 – Thrust Block Details 119 – 2-Inch Blow-Off Assembly 127 – Water Truck Air Gap Requirements 403 – Sidewalk Details 405 – Curb and Gutter – Barrier 406 – Curb and Sidewalk Joints 409 – Expansion Joints, Weakened Plane Joints and Score 419 – Concrete Pavement Joint Details 425 – AC Trench Resurfacing 426 – Road Design Standards 427 – Asphalt Concrete Pavement Resurfacing

APPENDIX C – GEOTECHNICAL REPORT

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BIDDING INSTRUCTIONS

1. DEFINITIONS. Unless provided otherwise, the definitions in the Contract Documents, Special Conditions, and Standard Specifications are applicable to all Bidding Documents.

1.1. “Addenda” means written or graphic instruments issued by the City before the Bid Deadline that modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

1.2. “Alternate” means a proposed change in the Work, as described in the Bidding Documents which, if accepted, may result in a change to either the contract sum or the Contract Time, or both.

1.3. “Bid Deadline” means the date and time designated in the Notice Inviting Sealed Bids as the last date and time for receipt of Bids, as may be revised by Addenda.

1.4. “Bidder” means a person or firm that submits a Bid.

1.5. “Bidding Documents” means the construction documents prepared and issued for bidding purposes including all Addenda.

1.6. “Lump Sum Base Bid” means the sum stated in the Bid for which Bidder offers to perform the Work described in the Bidding Documents, but not including unit price items or Alternates.

1.7. “Unit Price” means an amount stated in the Bid for which Bidder offers to perform the Unit Price Work for a fixed price per unit of measurement.

2. BIDDER’S REPRESENTATIONS. By making its Bid, Bidder represents that:

2.1. Bidder read, understood, and made the Bid pursuant to the requirements in the Bidding Documents.

2.2. Bidder visited the Project site and is familiar with the conditions under which the Work shall be performed and the local conditions as related to the Contract Documents.

2.3. The Bid is based upon the materials, equipment, and systems required by the Bidding Documents.

2.4. Bidder and all Subcontractors, regardless of tier, have the appropriate current licenses issued by the State of California Contractors State License Board for the Work to be performed. If Bidder is a joint venture, the Bidder must have a joint venture license appropriate for the performance of the Work, and each member of the joint venture must likewise have the appropriate license. Business and Professions Code §§ 7000-7191 establish licensing requirements for contractors. If a Bidder, that is a specialty contractor, submits a Bid involving three (3) or more specialized building trades, the Work of which is more than incidental and supplemental to the performance of the Work for which Bidder holds a specialty contractor license, Bidder must also hold a Class A- General Engineering Contractor license. This requirement is applicable whether or not Bidder lists a Subcontractor for each such trade.

2.5. Bidder has the expertise and financial capacity to perform and complete all obligations under the Bidding Documents.

2.6. The person executing the Bid Form is duly authorized and empowered to execute the Bid Form on Bidder’s behalf.

2.7. Bidder is aware of and, if awarded the Contract, shall comply with Applicable Code Requirements in its performance of the Work.

2.8. The Bidder has paid the City’s business license fee(s).

3. BIDDING DOCUMENTS.

3.1. Bidders may obtain complete sets of the Bidding Documents from the City website as stated in the Notice Inviting Sealed Bids.

3.2. Bidders shall use a complete set of Bidding Documents in preparing Bids.

3.3. The City makes copies of the Bidding Documents available, on the above terms, for the sole purpose of obtaining Bids for the Work and does not confer a license or grant permission for any other use of the Bidding Documents.

4. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS.

4.1. Before submitting its Bid, Bidder shall carefully study and compare the various documents comprising the Bidding Documents and compare them with any other Work being bid concurrently or presently under construction which relates to the Work for which the Bid is submitted; shall examine the project site, the conditions under which the Work is to be performed, and the local conditions; and shall at once report to the Engineer errors, inconsistencies, or ambiguities discovered.

4.2. Requests for clarification or interpretation of the Bidding Documents shall be addressed to the Engineer.

4.3. Clarifications, interpretations, corrections, and changes to the Bidding Documents shall be made by Addenda. Clarifications, interpretations, corrections, and changes to the Bidding Documents made in any other manner shall not be binding and Bidders shall not rely upon them.

5. PRODUCT SUBSTITUTIONS. No substitutions shall be considered before award of Contract.

Substitutions shall only be considered after award of the Contract and as provided for in the Contract Documents.

6. SUBCONTRACTORS.

6.1. Each Bidder shall list in the Bid Form all subcontractors that shall perform Work, labor or render such services. The Bid Form contains spaces for the following information when listing Subcontractors: (1) Work activity; (2) name of subcontractor; (3) city of subcontractor’s business location. Failure to list any of these items on the Bid Form shall result in the City treating the Bid as if no Subcontractor was listed for the Work and that Bidder represents to the City that it is fully qualified to perform that portion of the Work and shall perform do so.

6.2. Bidders are required to list each subcontractor who will perform work or labor or render service to the Bidder in or about the construction of the Work or will specially fabricate and install a portion of the Work according to the details contained in the Drawings and Specifications, in an amount in excess of one-half of one percent (0.5%) of the Bidder’s total Bid. Bidders shall not list, solicit bids from, or award work to a subcontractor who is ineligible to perform work on a public works project pursuant to California Labor Code sections 1777.1 or 1777.7. No Bidder or Subcontractor may be listed unless registered with the Department of Industrial Relations.

6.3. Subcontractors listed in the Bid Form shall only be substituted after the Bid Deadline with the City’s written consent in accordance with California law.

7. ADDENDA.

7.1. Addenda will be in writing and issued only by the City. Addenda will be mailed or delivered to all who are known by the City to have received a complete set of Bidding Documents and who have provided a street address for receipt of Addenda.

7.2. Copies of Addenda will be made available for inspection at the City Public Works Department.

7.3. The City will issue Addenda to prospective Bidders not later than three (3) working days before the Bid Deadline. Addenda that withdraw the request for Bids or postpone the Bid Deadline may be issued any time before the Bid Deadline.

7.4. Each Bidder is responsible for ensuring that it has received all issued Addenda before issuing a Bid.

8. PRE-BID CONFERENCE. See the Notice Inviting Sealed Bids for information.

9. FORM AND STYLE OF BIDS.

9.1. Bids shall be submitted on the Bid Form included with the Bidding Documents. Bids not submitted on the City’s Bid Form shall be rejected.

9.2. All blanks on the Bid Form shall be filled in legibly in ink or by typewriter.

9.3. Bidder’s failure to submit a price for any Alternate or unit price shall result in the Bid being considered as nonresponsive. If Alternates are called for and no change in the Lump Sum Base Bid is required, enter “No Change.”

9.4. Each Bidder must fill out the “Bidders Statement of Past Contract Disqualifications” form stating any and all instances of contract disqualifications due to a violation of a law or safety regulation.

The Bidder must explain the circumstances of each disqualification. The City may reject the bid based on such information.

9.5. Bidder shall make no stipulations on the Bid Form nor qualify the Bid in any manner.

9.6. The Bids shall be based upon full completion of all the Work as shown on the plans and specifications. It is expressly understood that the plans are drawn with as much accuracy as is possible in advance, but should errors, omissions or discrepancies exist in the plans which show conditions that vary from those encountered in construction, the Bidder (if awarded the Contract) specifically agrees to construct a completed Work ready for the use and in the manner which is intended. In the event of increasing or decreasing of Work, the total amount of Work actually done or materials or equipment furnished must be paid for according to the unit or lump sum price established for such Work under the contract, wherever such unit or lump sum price has been established. In the event no prices are named in the contract to cover such changes or alterations, the cost of such changes must be covered as extra work.

9.7. The Bid Form shall be signed by a person or persons legally authorized to bind Bidder to a contract. Bidder’s Representative shall sign and date the Declaration included in the Bid Form.

Failure to sign and date the declaration shall cause the Bid to be rejected.

9.8. If bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officers authorized to sign contracts on behalf of the corporation two signatures are required; if bidder is a partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; if the bidder is an individual, its signature shall be placed above; if the bidder is a joint venture, the name of the joint venture shall be set forth above with the signature of an authorize representative of each venture.

10. BID SECURITY.

10.1. Each Bid shall be accompanied by Bid Security, in the amount of 10% of the Lump Sum Base Bid as security for Bidder’s obligation to enter into a Contract with the City on the terms stated in the Bid Form and to furnish all items required by the Bidding Documents. Bid Security shall be a Bid Bond on the form provided by the City or a certified check made payable to “City of Santa

Paula.” When a Bond is used for Bid Security, failure to use the City’s Bid Bond form shall result in the rejection of the Bid.

10.2. If the apparent lowest responsible Bidder fails to sign the Agreement and furnish all items required by the Bidding Documents within the time limits specified in these Instructions to Bidders, the City shall disqualify such Bidder and select the next apparent lowest responsible Bidder until all bids have been exhausted or the City may reject all bids. In such an event, the disqualified Bidder shall be liable for and forfeit to the City the amount of the difference, not to exceed the amount of the Bid Security, between the amount of the disqualified Bid and the larger amount for which the City procures the Work.

10.3. If a Bid Bond is submitted and an attorney-in-fact executes the Bid Bond on behalf of the surety, a notarized and current copy of the power of attorney shall be affixed to the Bid Bond. The surety issuing the Bid Bond shall be listed in the latest published State of California, Department of Insurance list of, “Insurers Admitted to Transact Surety Insurance in This State.”

10.4. The City shall retain Bid Security until the occurrence of one of the following:

10.4.1. All items required by the Bidding Documents have been furnished and the Agreement has been signed by the successful Bidder and the City.

10.4.2. The specified time has elapsed during which Bids may be withdrawn.

10.4.3. All Bids have been rejected.

10.5. The Bid Form, Bid Security, and all other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the City Clerk.

The envelope shall be identified with the Project name, Bidder’s name and address, and, if applicable, the designated portion of the Project for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope labeled as follows:

“SEALED BID ENCLOSED.”

10.6. Bids shall be deposited at the designated location on or before the Bid Deadline. A Bid received after the Bid Deadline shall be returned to Bidder unopened.

10.7. Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

10.8. Oral, telephonic, facsimile, or telegraphic Bids are invalid and shall not be accepted.

11. MODIFICATION OR WITHDRAWAL OF BID.

11.1. Before the Bid Deadline, a submitted Bid may be modified or withdrawn. Notice of such action shall be given to the City in writing and signed by the Bidder’s authorized representative. A change so made shall be so worded as not to reveal the amount of the original Bid.

11.2. A withdrawn Bid may be resubmitted up to the Bid Deadline, provided that it then fully complies with the Bidding Requirements.

11.3. Bid Security shall be in an amount sufficient for the Bid as modified or resubmitted.

11.4. Bids may not be modified, withdrawn, or canceled within sixty (60) days after the Bid Deadline unless otherwise provided in Supplementary Instructions to Bidders.

12. OPENING OF BIDS. Bids submitted in the manner required by these instructions and are received on or before the Bid Deadline shall be opened publicly.

13. REJECTION OF BIDS.

13.1. The City shall have the right to reject all Bids.

13.2. The City shall have the right to reject any Bid not accompanied by the required Bid Security or any other item required by the Bidding Documents, or a Bid which is in any other way materially incomplete or irregular.

14. AWARD.

14.1. The City may retain all bids for a period of sixty (60) days for examination and comparison, and to delete any portion of the Work from the contract.

14.2. The City shall have the right to waive nonmaterial irregularities in a Bid and to accept the lowest responsive Bid as determined by The City.

14.3. The City shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents.

14.4. The City shall determine the low Bidder on the basis of the sum of the Lump Sum Base Bid plus all unit prices multiplied by their respective estimated quantities as stated in the Bid Form, if any, plus the compensation for delay multiplied by the “multiplier” as stated in the Bid Form, plus the amounts of all accepted Alternates.

14.5. The City shall select the apparent lowest responsive and responsible Bidder and notify such Bidder within thirty (30) days (unless number of days is modified in Supplementary Instructions to Bidders) after the Bid Deadline or reject all bids. Within ten (10) days after receiving the City’s notice that Bidder was selected as the apparent lowest responsible Bidder, Bidder shall submit to the City all of the following items:

14.5.1. Three originals of the Agreement signed by Bidder.

14.5.2. Three originals of the Payment Bond.

14.5.3. Three originals of the Performance Bond.

14.5.4. Certificates of Insurance on form provided by the City.

14.5.5. Names of all Subcontractors, with their addresses, telephone number, facsimile number, trade on Bidders’ company stationery. Evidence, as required by the City, of the reliability and responsibility of the proposed Subcontractors such as statements of experience, statements of financial condition, and references.

14.5.6. Preliminary Construction Schedule.

14.5.7. Selection of Retention Options and Escrow Agreement for Deposit of Securities in Lieu of Retention and Deposit of Retention. If not submitted, the City shall withhold retention.

14.5.8. Cost Breakdown.

14.6. Before award of the Contract, the City shall notify Bidder in writing, if the City objects to a Subcontractor proposed by Bidder, in which case Bidder shall propose a substitute acceptable to the City. Failure of the City to object to a proposed Subcontractor before award shall not preclude the City from requiring replacement of any Subcontractor based upon information received subsequent to award, information which cannot be properly evaluated before award due to time constraints, or information relating to a failure to comply with the requirements of the Contract.

14.7. If Bidder submits the three original signed Agreements and all other items within ten (10) days after receiving the City’s notification, and all such items comply with the requirements of the Bidding Documents, the City shall award the Contract to Bidder by signing the Agreement and returning a signed copy of the Agreement to Bidder.

14.8. If the City consents to the withdrawal of the Bid of the apparent lowest responsible Bidder, or the apparent lowest responsible Bidder fails or refuses to sign the Agreement or submit to the City all of the items required by the Bidding Documents, within ten (10) days after receiving the City’s notification, or the City determines that the Bidder is not financially or otherwise qualified to perform the Contract, the City may reject such Bidder’s Bid and select the next apparent lowest responsible Bidder, until all bids are exhausted, or reject all Bids.

BID PACKAGE

FOR

IMPROVEMENTS AT WELL NO. 12

Name of Bidder: _________________________________________________________________

Business Address: _________________________________________________________________

_________________________________________________Phone No.________________________

Pursuant to and in compliance with your Notice Inviting Sealed Bids and the other documents relating thereto, the undersigned bidder, being fully familiar with the terms of the Contract, the character, quality, quantities, and scope of the Work, and the cost of the Work at the place where the Work is to be done, hereby proposes and agrees to perform within the time stipulated in the Contract, including all of its component parts and everything required to be performed, and to furnish any and all the labor, material, tools, equipment, transportation, services, permits, utilities, and all other items necessary to perform the Contract and complete in a workmanlike manner, all of the Work required in connection with the construction of said Work all in strict conformity with the plans and specifications and other Contract Documents, including Addenda No(s). , , , and , for the prices hereinafter set forth.

The undersigned as bidder, declares that the only persons or parties interested in this bid as principals are those named herein; that this bid is made without collusion with any persons firm or corporation; and it proposes and agrees, if the bid is accepted, that it shall execute a Contract with the City of Santa Paula in the form set forth in the Contract Documents and that it shall accept in full payment thereof the following prices, to wit:

BIDDER’S STATEMENT OF PAST CONTRACT DISQUALIFICATIONS

Please state all instances of being disqualified, removed, or otherwise prevented from bidding on, or completing, a federal, state, or local government project due to a violation of a law or safety regulation.

1. Have you ever been disqualified from any government contract?

Yes No

2. If yes, explain the circumstances:

Signature Signature

Print Name Print Name

Title Title

NOTE: The above questionnaire is part of the Bid. Signing this form on the signature portion thereof shall also constitute signature of this questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

BID SCHEDULE

TOTAL BASE BID AMOUNT: $___________________________________________________________

Item No. Description Quantity Unit Unit Price Bid Price

GENERAL

1. Mobilization 1 LS

2. Gasket Replacement 1 LS

3. Rebuild Existing Check Valves 1 LS

4. Remove & Replace Electric Actuator 12 EA

5. Install Chain on Air Release Valve 1 LS

6. Install Drain Pipe on Air Release Valve 1 LS

7.

Remove Replace All Pressure Gauges W/ Stainless Liquid Filled Type

1 LS

8. Remove & Replace Disinfection System (Bldg) 1 LS

9.

Remove & Replace Disinfection System (Pumps, Controls, Skid & Tanks)

1 LS

10. Clean, Prime & Paint System (Exterior) 1 LS

11. Clean, Prime & Paint Tank (Interior of GST) 1 LS

12. Install Decal on Tank Level Monitor 1 LS

13. Emergency Generator 1 LS

14. ATS Switch 1 LS

15. ATS/Generator Feeder 340 LF

16. Analyzer/SCADA Conduits/Wiring 1 LS

17. Generator Area Lights 1 LS

18. Replace Lights & Switches 1 LS

19. Remove CMU Wall 1 LS

20. Install Ped Rolling Gate 1 LS

21. Tree Removal & Trimming 4 EA

22. Construct PCC Staircase 90 SF

TOTAL

NOTE: Faxed bids are not acceptable. It shall be understood that bid comparisons will be based on the TOTAL BASE BID AMOUNT. Adjustment to the base bid is dependent on the City’s review and acceptance of the alternate cost.

NOTE: Faxed bids are not acceptable. It shall be understood that bid comparisons will be based on the TOTAL BASE BID AMOUNT. Adjustment to the base bid is dependent on the City’s review and acceptance of the alternate cost.

BY: DATE:

Signature

TITLE:

BY: DATE:

Signature

TITLE:

COMPANY NAME:

AMOUNT BOND: $

NOTE: Two (2) signatures are required for corporations.

INFORMATION REQUIRED OF BIDDER

1. Name:________________________________________________________________________

Address:______________________________________________________________________

Phone Number: ( ) _______________________________________________

Email Address:_________________________________________________________________

2. Type of Firm: _____Individual _____Partnership _____Corporation

3. Contractor’s License Number: _________________________ Expires: ___________________

Classification: ________________ Federal Tax Identification No. ___________________

Department of Industrial Relations (DIR) Number: ________________

4. Names and Titles of all members of the firm:

(Name) (Title)

(Name) (Title)

(Name) (Title)

(Name) (Title)

5. Number of years as a contractor in construction of the similar magnitude and character of the

Work:

(Continued)

6. Five (5) project references similar to the magnitude and character of the Work (General Contractor):

Project No.

Contract Amount

Project Name Date

Completed Owner Name, Address & Phone No.

7. Person who inspected the site of proposed Work for your firm:

Name: ___________________________________ Date of Inspection: ___________________

8. Note: If requested by the City, the bidder must furnish a notarized financial statement, references, and other information sufficiently comprehensive to permit an appraisal of its current financial condition. The representations made herein are made under penalty of perjury.

(Name) (Title)

The Contractor bidding shall hereinafter list the subcontractor(s) who shall be the subcontractor(s) on the job for each particular trade or subdivision of the Work and shall state the firm name and principal location of the mill, shop, or office of each.

DIVISION OF WORK NAME OF LOCATION OF MILL, DIR

OR TRADE SUBCONTRACTOR/SUPPLIER SHOP, OR OFFICE NUMBER

ACCOMPANYING THIS BID IS____________________________________________________

(insert the words “bidder bond”, “cashier’s check”, “certified check” or appropriate description of substitute security, as the case may be) in an amount equal to at least 10% of the total amount of bid payable to

The undersigned deposits the above-names security as a bid guarantee and agrees that it shall be forfeited to the City of Santa Paula in case this bid is accepted by the City of Santa Paula and the undersigned fails to execute a Contract with the City of Santa Paula as specified in the Contract Documents or fails to furnish the required payment and performance bonds, or substitute, and insurance certificates and endorsements.

Should the City of Santa Paula be required to engage the services of an attorney in connection with the enforcement of this bid, bidder promises to pay the City of Santa Paula’s reasonable attorneys’ fees, incurred with or without suit.

The names of all persons interested in the foregoing bid as principals are as follows:

(NOTICE – If bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer, and manager thereof; if a general partnership, state true name of firm, also names of all individual partners composing firm; if a limited partnership, the names of all general partners and limited partners; if bidder or other interested person is an individual, state first and last names in full; if the bidder is a joint venture, state the complete name of each venturer).

The Contractor bidding shall hereinafter list the subcontractor(s) who shall be the subcontractor(s) on the job for each particular trade or subdivision of the Work and shall state the firm name and principal location of the mill, shop, or office of each.

ACCOMPANYING THIS BID IS____________________________________________________

(insert the words “bidder bond”, “cashier’s check”, “certified check” or appropriate description of substitute security, as the case may be) in an amount equal to at least 10% of the total amount of bid payable to

The undersigned deposits the above-names security as a bid guarantee and agrees that it shall be forfeited to the City of Santa Paula in case this bid is accepted by the City of Santa Paula and the undersigned fails to execute a Contract with the City of Santa Paula as specified in the Contract Documents or fails to furnish the required payment and performance bonds, or substitute, and insurance certificates and endorsements.

Should the City of Santa Paula be required to engage the services of an attorney in connection with the enforcement of this bid, bidder promises to pay the City of Santa Paula’s reasonable attorneys’ fees, incurred with or without suit.

The names of all persons interested in the foregoing bid as principals are as follows:

(NOTICE – If bidder or other interested person is a corporation, state legal name of corporation, also names of the president, secretary, treasurer, and manager thereof; if a general partnership, state true name of firm, also names of all individual partners composing firm; if a limited partnership, the names of all general partners and limited partners; if bidder or other interested person is an individual, state first and last names in full; if the bidder is a joint venture, state the complete name of each venturer).

The Contractor's license classification(s) required for this project are as follows:

These classifications are provided for information purposes only. The City of Santa Paula does not warrant that all classifications required for the project are listed.

It is the City's intent that the term "plans" shall mean the construction Contract Documents, which include both the drawings and the specifications.

Bidder hereby confirms that it has all licenses and permits required by federal, state, and local statues, regulations, and ordinances. The following are the Contractor's applicable license numbers (add pages if needed):

Contractor's License No. Expiration Date

I state under penalty of perjury that all information submitted in this Bid is true and correct.

Signature(s) of Bidder: ______________________________________

Dated: ______________________ ____ , 20 .

NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above, together with the signature of the officers authorized to sign contracts on behalf of the corporation two signatures are required; if bidder is a partnership, the true name of the firm shall be set forth above, together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership; if the bidder is an individual, its signature shall be placed above; if the bidder is a joint venture, the name of the joint venture shall be set forth above with the signature of an authorize representative of each venture.

INSURANCE REQUIREMENTS

[MUST BE SUBMITTED WITH BID]

To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits

Commercial general liability: $2,000,000 Business automobile liability $2,000,000 Workers compensation Statutory requirement.

Commercial general liability insurance must meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above must be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies must be endorsed to name the City, its officials, and employees as “additional insureds” under said insurance coverage and to state that such insurance shall be deemed “primary” such that any other insurance that may be carried by the City shall be excess thereto. Such endorsement must be reflected on ISO Form No.

CG 20 10 11 85 or 88, or equivalent. Such insurance must be on an “occurrence,” not a “claims made,” basis and shall not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.

Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

The Contractor must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” Certificate(s) must reflect that the insurer shall provide thirty (30) day notice of any cancellation of coverage. The Contractor shall require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

By signing this form, the bidder certifies that it has read, understands, and shall comply with these insurance requirements if it is selected as the City’s bidder. Failure to return this form may render the bidder’s bid as non-responsive.

Date Bidder

Name of the Company

Date Bidder

Name of the Company

NONCOLLUSION AFFIDAVIT

_ , being first duly sworn deposes and says that he/she is ________________________ of ________________________________________ , foregoing bid, that the bid is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed or agreed with any bidder or anyone else to put in a sham bid or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the Contract of anyone interested in the proposed Contract; that all statements contained in the bid are true;

and, further, that the bidder has not, directly or indirectly, submitted its bid price or any pay, any fee to any corporation, partnership, company association, organization, bid depository or to any member or agent thereof to effectuate a collusive or sham bid.

Signature Signature

Print Name Print Name

Title Title

State of California )

) ss.

County of )

Subscribed and sworn to before me this _______ day of _______________ __ , 20 .

Notary Public

BID BOND

(Only required when in lieu of Cashier’s Check)

We, __________________________________________________________________ as Principal, and

___________________________________________________________________as Surety, jointly and severally, bind ourselves, our heirs, representatives, successors, and assigns, as set forth herein to the for payment of the penal sum of ________________________________________________________

____________________________________ Dollars ($ __________________________________ ), Lawful money of the United States of America. Principal has submitted the accompanying bid for the construction of

If the Principal is awarded the Contract and enters into a written Contract, in the form prescribed by the City of Santa Paula, at the price designated by its bid, and files two bonds with the City of Santa Paula, or substitute security in lieu thereof, one to guarantee payment for labor and materials and the other to guarantee faithful performance, in the time and manner specified by the City, and carries all insurance in type and amount which conforms to the Contract Documents and furnishes required certificates and endorsements thereof, then this obligation shall be null and void, otherwise it shall remain in full force and effect.

Forfeiture of this bond, or any deposit made in lieu thereof, shall not preclude the City of Santa Paula from seeking all other remedies provided by law to cover losses sustained as a result of the Principal's failure to do any of the foregoing.

Principal and Surety agree that if the City of Santa Paula is required to engage the services of an attorney in connection with the enforcement of this bond, each shall pay the City of Santa Paula reasonable attorney's fees incurred with or without suit.

Executed on , 20

PRINCIPAL

(Seal if Corporation) By

Title

By

Title

(Attach Acknowledgment of Authorized Representative of Principal)

Any claims under this bond may be addressed to:

____________________________________ (name and address of Surety)

____________________________________ (name and address of Surety's agent for service

____________________________________ of process in California, if different from above)

____________________________________ (telephone number of Surety's agent in California)

(Attach Acknowledgment) ___________________________________________

SURETY

By _________________________________________

(Attorney-in-Fact)

NOTICE:

No substitution or revision to this bond form shall be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

PUBLIC CONTRACT CODE

Public Contract Code Section 10285.1 Statement

In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has has not been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or

Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public

Contract Code Section 1100, including the Regents of the University of California or the Trustees of the

California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section

10285.1.

Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided.

The above statement is part of the Bid. Signing this bid on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

Public Contract Code Section 10162 Questionnaire

In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?

Yes _____ No _____

If the answer is yes, explain the circumstances in the following space.

Public Contract Code 10232 Statement

In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the

Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.

Note: The above statement is part of the bid. Signing this bid on the signature portion thereof shall also constitute signature of this statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

PUBLIC WORKS CONTRACT

BETWEEN

THE CITY OF SANTA PAULA AND

This CONTRACT is entered into this ______ day of ________________, 20__, by and between the CITY OF SANTA PAULA, a general law city and municipal corporation (“City”) and _________________________________ (“Contractor”).

1. WORK.

A. The Contractor shall provide all Work required by the Contract Documents (“Work”). The Contractor agrees to do additional Work arising from changes ordered by the City in accordance with the Contract Documents.

B. The Contractor and the City agree to abide by the terms and conditions contained in the Contract Documents;

C. The Contractor shall furnish all of the labor; supplies and materials; equipment; printing;

vehicles; transportation; office space and facilities; all tests, testing and analyses; and all matters whatsoever (except as otherwise expressly specified to be furnished by the City) needed to perform and complete the Work and provide the services required of the Contractor by the Contract Documents.

D. “Contract Documents” means the Notice Inviting Sealed Bids; Instructions to Bidders;

Supplementary Instructions to Bidders; Proposal; this Contract; Standard Specifications;

Supplementary Conditions; Exhibits; Technical Specifications; List of Drawings; Drawings;

Addenda; Notice to Proceed; Change Orders; Notice of Completion; and all other documents identified in the Contract Documents which together form the contract between the City and the Contractor for the Work. The Contract Documents constitute the complete agreement between the City and the Contractor and supersede any previous agreements or understandings.

2. CONTRACT SUM. The City agrees to pay the Contractor a sum not to exceed Dollars ($ ) for the Work in the manner set forth in the Contract Documents. The City may adjust this amount as set forth in the Contract Documents.

3. TIME FOR PERFORMANCE.

A. The Contractor shall fully complete the Work within _____ working days (“Contract Time”).

B. The Contract Time shall commence when the City issues a notice to proceed. The Contract Documents shall supersede any conflicting provisions included on the notice to proceed issued pursuant to this Contract.

C. The Contractor may not perform any Work until:

i. The Contractor furnishes proof of insurance as required by the Contract Documents; and

ii. The City gives the Contractor a written, signed, and numbered purchase order and notice to proceed.

D. By signing this Contract, the Contractor represents to the City that the Contract Time is reasonable for completion of the Work and that the Contractor shall complete the Work within the Contract Time.

E. Should the Contractor begin the Work before receiving written authorization to proceed, any such Work is at the Contractor’s own cost and risk.

4. DISPUTES. Disputes arising from this contract shall be determined in accordance with the Contract Documents and Public Contracts Code §§ 10240-10240.13.

5. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, the City shall promptly inform the Contractor regarding third-party claims against the Contractor, but in no event later than ten

(10) business days after the City receives such claims. Such notification shall be in writing and forwarded in accordance with the “Notice” section of the Contract Documents. As more specifically detailed in the Contract Documents, the Contractor agrees to indemnify and defend the City against any third-party claim.

6. TAXPAYER IDENTIFICATION NUMBER. The Contractor shall provide the City with a Taxpayer Identification Number.

7. PERMITS AND LICENSES. Unless otherwise provided, the Contractor, at its sole expense, shall obtain and maintain during the Contract Time, all necessary permits, licenses, and certificates that may be required in connection with the Work.

8. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by the Contractor under the Contract Documents are the City’s property. The Contractor may retain copies of said documents and materials as desired, but shall deliver all original materials to the City upon the City’s written notice.

9. INDEMNIFICATION. The Contractor agrees to indemnify, defend, and hold the City harmless as set forth in the Contract Documents. The requirements as to the types and limits of insurance coverage to be maintained by the Contractor as required by the Contract Documents, and any approval of such insurance by the City, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Contractor pursuant to the Contract Documents, including, without limitation, to the provisions concerning indemnification.

10. INDEPENDENT CONTRACTOR. The City and the Contractor agree that the Contractor shall act as an independent contractor and shall have control of all Work and the manner in which is it performed.

The Contractor shall be free to contract for similar service to be performed for other employers while under contract with the City. The Contractor is not an agent or employee of the City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits the City provides for its employees. Any provision in this Contract that may appear to give the City the right to direct the Contractor as to the details of doing the Work or to exercise a measure of control over the Work means that the Contractor shall follow the direction of the City as to end results of the Work only.

11. AUDIT OF RECORDS. The Contractor shall maintain full and accurate records with respect to all services and matters covered under this Contract. The City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. The Contractor shall retain such financial and program service records for at least three (3) years after termination or final payment under the Contract Documents.

12. NOTICES. All communications to either party by the other party shall be deemed made when received by such party at its respective name and address as follows:

The City The Contractor

City of Santa Paula City Hall P.O. Box 569 Santa Paula, CA 93061

Any such written communications by mail shall be conclusively deemed to have been received by the addressee three (3) days after deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices shall be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

13. NO THIRD PARTY BENEFICIARY. This Contract and every provision herein are for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There shall be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract.

14. INTERPRETATION. This Contract was drafted in, and shall be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this Contract shall be in Ventura County.

15. BUSINESS LICENSE. Unless waived in accordance with Santa Paula Municipal Code § 110.03(B), the Contractor and all sub-contractors must obtain a City Business License before executing this Contract.

16. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of the Contract Documents, precedence shall be as follows:

A. This Contract;

B. The Standard Specifications; and

C. Precedence of documents as determined in the Standard Specifications.

17. SEVERABILITY. If any portion of the Contract Documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion shall be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Contract shall continue in full force and effect.

18. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Contract and to engage in the actions described herein. This Contract may be modified by written amendment. The City’s city manager, or designee, may execute any such amendment on the City’s behalf.

19. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract shall be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature shall be treated in all respects as having the same effect as an original signature.

20. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof shall be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph.

21. CAPTIONS. The captions of the paragraphs of this Contract are for convenience of reference only and shall not affect the interpretation of this Contract.

22. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF SANTA PAULA ____________________________

Dan Singer, ____________________________ City Manager…