IMOR sources sought JO 5-1-20.pdf

80GRC021R0023 Institutional Maintenance Operations and Repair (IMOR)

The National Aeronautics and Space Administration (NASA) Glenn Research Center (GRC) is seeking responses from any interested businesses for the purpose of determining the appropriate level of competition for a potential acquisition, including subcontracting goals, North American Industry Classification System (NAICS) code, and capabilities information from potential offerors. The purpose of this sources sought synopsis (SSS), sources sought notice (SSN), and request for information (RFI) is for market research, informational and planning purposes only related to the potential procurement for Institutional Maintenance Operations and Repair

(IMOR).

The NASA GRC is seeking capability statements from all interested parties, including Small, Small Disadvantaged (SDB), 8(a), Woman-owned (WOSB), Veteran Owned (VOSB), Service Disabled Veteran Owned (SD-VOSB), Historically Underutilized Business Zone (HUB Zone) businesses, and Historically Black Colleges and Universities (HBCU)/Minority Institutions (MI) for the purposes of determining the appropriate level of competition and/or small business subcontracting goals for the Institutional Maintenance Operations and Repair (IMOR) procurement. The Government reserves the right to consider a Small, 8(a), Woman-owned (WOSB), Service Disabled Veteran (SD-VOSB), or HUB Zone business set-aside based on responses hereto. NASA is seeking capabilities from all categories of small businesses for the purpose of determining the appropriate level of competition and/or small business subcontracting goals for this requirement.

The North American Industry Classification System (NAICS) code for this procurement is 561210, Facilities Support Services, with a size standard of 500 employees.

Background and General Requirements:

The NASA Glenn Research Center (GRC) encompasses two sites: Lewis Field (LF) in Cleveland, Ohio and Plum Brook Station (PBS) in Sandusky, Ohio. The majority of the services required are for the GRC Lewis Field (LF) campus, but there are selected services required at GRC Plum Brook Station (PBS) as well.

The NASA GRC has a requirement for Institutional Systems and Central Process Systems (CPS) operations, maintenance, repair and recertification services. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary for the operation, maintenance and repairs of Institutional Systems and Central Process Systems (CPS).

Work includes operations, maintenance and repair of CPS equipment, high voltage electrical substations, cryogenic systems, institutional buildings, systems, structures, grounds, and paved surfaces at the NASA GRC, Lewis Field (LF) and selected services at Plum Brook Station (PBS). The NASA GRC has a requirement for certification services for all pressurized vessels and systems at LF and PBS. Contractors shall utilize NASA Policy Requirement NPR 8831.2E Facilities Maintenance and Operations Management (document in General Library) as an advisory document for all provided services.

GRC LF is comprised of 298 acres and includes 79 active buildings and 92 structures and systems (electrical substations, large compressors/exhausters, distributed control, cooling towers, underground utilities, etc.). The buildings at GRC LF enclose a total of 2.25 million square feet of floor area which consists of Propulsion & Aerospace R&D Test Facilities (63%), Administrative Offices (27%) and Warehouse/Storage/Shop Area (10%). Currently, 70% of these facilities are 60 years old or older.

GRC PBS is comprised of 6,377 acres and includes 130 active buildings and 39 structures and systems. The buildings at GRC PBS enclose a total of 584,000 square feet of floor area which consists of Propulsion and Aerospace R&D Test Facilities (42%), Administrative Offices (14%) and Warehouse/Storage/Shop Area (44%). Currently, 70% of these facilities are 60 years old or greater.

This sources sought is related to a potential “hybrid” type contract: comprising required Base Work Firm Fixed-Price (FFP), Cost-Plus Fixed-Fee (CPFF) and Indefinite Delivery, Indefinite Quantity (IDIQ) Work (fixed-price) services. Although the Base Work activities are defined and quantified, the IDIQ Work will fluctuate depending on unforeseen repairs, unknown service request work, and changes to GRC funding for operations and maintenance.

SCOPE OF WORK OVERVIEW

1) General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary for the operations, maintenance, and repair of buildings, structures, systems, equipment, grounds, paved surfaces and Central Process System at the NASA GRC, Lewis Field Campus. As noted above, the Government reserves the right to extend the same services to the Plum Brook Station campus.

2) Base Work (Fixed-Price). Base Fixed-Price Work includes the following items:

a) Technical staffing for the Base Work activities

b) Contract Management including the following components:

i) Business management for all aspects of the contract.

ii) Work Control management for all aspects of the contract.

iii) Quality Control management for all aspects of the contract.

iv) Safety, Health & Sustainability management

v) Environmental management

vi) Information Technology (IT) management

vii) Computerized Maintenance Management System (CMMS) database management

viii) RCM Function

c) Trouble Calls (TCs) and Minor Service Requests (MSRs).

d) Maintenance Work including:

i) Institutional General Operations & Maintenance (GOM)

ii) Utility Operations & Maintenance (UOM)

iii) Preventative Maintenance (PM)

iv) Program Maintenance (PGM)

v) Predictive Testing & Inspection (PT&I)

vi) Condition Based Monitoring (CBM)

vii) Pre-priced In-Service Inspections

3) Cost-Plus Fixed-Fee Work (CPFF)

a) Central Process System (CPS) Equipment Operation (Compressors, Exhausters, etc., Central Air Dispatch)

b) CPS Repair activities below $2,000 discovered during operation (OCR)

c) Cryogenic And High Pressure Gas Systems Operation

d) Activities below $2,000 for cryogenic systems corrective repair (CSCR)

e) Pressurized Vessels & Pressurized Systems (PVS) Certification

4) IDIQ Work (Fixed-Price). IDIQ Fixed-Price Work includes the following items:

a) Technical staffing for the IDIQ activities

b) Repairs (including TCs that exceed the threshold limit)

c) Replacement of Obsolete Items (ROI)

d) Service Requests (SRs)

e) Pre-priced Maintenance Tasks

5) Required Technical Services. The specific technical services required by this SOW are outlined in Sections C.14 through C.29. These services are as follows:

Section Technical Area C.14 Roads, Surfaced Areas and Signage & Fencing C.15 Grounds Maintenance C.16 Architectural and Structural Systems

C.17 SECTION NTENTIONALLY LEFT BLANK

C.18 Heating, Ventilating, Air Conditioning (HVAC) C.19 Institutional Control Systems (ICS) C.20 Plumbing and Utility Distribution Systems C.21 Chemical Treatment of Water Systems C.22 Sanitary Sewer Lift Stations and Industrial Waste Basins C.23 Central Chilled Water Plants C.24 Central Steam Plant and Steam Generation Systems C.25 Life Safety and Fire Protection Systems C.26 High Voltage Electrical Distribution Systems C.27 Low Voltage Electrical Systems C.28 Security System C.29 Backup Institutional Power Systems C.30 Communications Systems C.31 Central Process Systems (CPS) Operations C.32 Central Process Systems (CPS) Maintenance and Repair C.33 Cryogenic and High Pressure Systems Operations C.34 Cryogenic and High Pressure Systems Maintenance and Repair C.35 Pressurized Vessels & Pressurized Systems (PVS) Certification

C.14 ROADS, SURFACED AREAS, AND SIGNAGE & FENCING

General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to maintain and repair roads, parking areas, and other paved surfaced areas, signage, fencing, and gates.

The work under this section shall include base snow and ice removal, sweeping of surfaced areas, maintenance of signs (street, traffic, etc.), maintenance of perimeter fence lines, gates and guardrails, maintenance of roadway and parking lots, pavement markings, and the trucking of excess snow to specified areas.

The work under this section shall also include crack filling and sealing, cutout of pavement for utility repairs, excavation and shoring for utility repairs, temporary and permanent patching of sections of bituminous (flexible) and concrete (rigid) pavements. The Contractor shall provide repairs to surfaced areas damaged from excavation as a result of repairing underground utilities under this contract.

The assets to be maintained which includes but not limited to:

a) Building 154 Departure Sliding Gates

b) Building 154 Final Denial Barriers

c) Building 152 Access Control Gates

d) Building 4 Tarmac Access Control

e) Motorized Gates

f) Traffic Signs and Signal Lights

g) Monument Signs

C.15 GROUNDS MAINTENANCE

General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary for grounds maintenance.

The Contractor shall be responsible for routine grounds maintenance that includes grass cutting, maintenance of ornamental landscape areas, maintenance of storm water facilities and culverts, collection and removal of leaves, trash and debris from grounds, window wells, area ways and ditches, maintenance of earthen mounds, trimming and pruning of trees, hedges, and shrubs, animal control, internal and external pest control, and maintenance of the baseball fields, the soccer fields, and the fitness trail.

C.16 ARCHITECTURAL AND STRUCTURAL SYSTEMS

General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to operate, maintain, and repair the architectural and structural systems.

The work under this section shall include the repair of buildings, structures, and related system components with their associated appurtenances including, floors, walls, ceilings, doors, windows, stairs, roofing, exterior, painting, and structural metal work. Work shall also include handicapped doors, lifts, dock levelers and elevators.

The assets to be maintained which includes but not limited to:

a) Buildings and Structures

b) Overhead Doors

c) Handicap Doors & Lifts

d) Elevators

e) Dock Levelers

C.18 HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

General Requirements. The Contractor shall provide all labor, supervision, tools, materials, equipment, and management necessary to operate, maintain, and repair, heating, ventilating, air conditioning (HVAC), refrigeration, compressed air systems, institutional controls, institutional cooling towers, and associated equipment.

The assets to be maintained, which include the following but not limited to:

a) HVAC equipment and systems, including air handling units, fan coil units, ground source heat pumps, unit heaters, package units, split systems, heat exchangers, pumps, ductwork and diffusers.

b) Small institutional cooling towers

c) Building heating hot water boilers.

d) Refrigeration equipment and systems

e) Service Air and Instrument Air for HVAC controls

f) Pneumatic, electric, and electronic (DDC) controls systems

g) Building Chillers

C.19 INSTITUTIONAL CONTROL SYSTEM (ICS)

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, and management necessary to operate, maintain, and repair the Institutional Control System (ICS) which includes Siemens and Allen Bradley controls.

The GRC ICS is a computerized building automation system that provides remote equipment control and monitoring of central plants and building systems and utilities. The current ICS system is transitioning from Siemens Apogee Insight System to Desigo CC System and currently operates both Siemens 600 Apogee® Automation System and Desigo CC System.

For 600 Apogee Insight System the operating system is Apogee Insight Software 3.15 and operates on Microsoft Windows 2012 platform. For Desigo CC System the operating system is Desigo CC software Version 4 and operates on the Windows 2016 platform. It is anticipated that EMCS should be fully transitioned to Desigo CC by September 2022. The Insight System consists of a primary server, a standby server and eleven (11) remote client PC workstations. The Desigo CC System consists of a primary server, back-up server and 2 client PC workstations and are on the ICS fiber optic network. As the building panels are transitioned to Desigo CC the panels will be connected to the ICS fiber network.

The ICS is connected to approximately 173 Apogee control panels in the majority of the GRC buildings. Connected to these panels are various sub-controllers for applications specific controls for HVAC and utility metering. There are approximately 59,000 data points on the ICS.

Presently there is one additional PC in B162 that is part of the ICS. This PC is a LEED educational board, displaying the energy consumption for the building. As new buildings are constructed, additional LEED PCs will be added to the ICS system.

In addition, the Central Steam Plant B12, is controlled and monitored by Allen Bradley stand- alone controls and remotely monitored by ICS. The ICS supports the operation of the HVAC, the central steam plant, the central chilled water plants and institutional cooling towers. ICS provides 24 hour /7 days a week monitoring of critical and non-critical alarms.

ICS also plays an important role in energy management by metering utility consumption and providing trending and data storage of this information.

The assets to be maintained which includes but not limited to:

a) Apogee Panels

b) Servers, Network Drives, Network Switches and Workstations

c) Utility Meters (LV Electrical, Gas, Water, Sewage, Steam, Chilled Water, Hot Water, Misc.)

d) Allen Bradley Panels

C.20 PLUMBING AND UTILITY DISTRIBUTION SYSTEMS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to operate, maintain, and repair the plumbing and utility distribution systems.

The work includes maintaining and repairing all building plumbing systems and all the utility distribution systems.

The assets to be maintained which includes but not limited to:

a) Backflow Preventers

b) Emergency Shower/Eyewash Stations

c) Sump Pumps

d) Building Sewage Ejectors

e) High Pressure Steam Regulators and Reliefs

f) Condensate Pumps

g) Oil Water Separators

h) Storm Water Quality Units

The utility distribution systems are underground distribution systems to be maintained which include Domestic Water, Central Chilled Water, High Pressure Steam and Condensate, Natural Gas, Sanitary Sewer, Storm Sewer, Industrial Waste, High Voltage Electrical and Communications.

The Contractor shall complete maintenance excavation work for the above underground utility systems, structures, and GRC Central Process Systems as requested by the Government.

C.21 CHEMICAL TREATMENT OF WATER SYSTEMS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to provide chemical treatment of water systems.

The following are the water systems to be maintained in this contract section, which include:

a) Cooling Towers

b) Central Chilled Water Systems

c) Building Closed-Loop Systems

d) Steam and Heating Hot Water Boilers

e) Geothermal Systems

f) Storm Water (De-Chloronization)

C.22 SANITARY SEWER LIFT STATIONS AND INDUSTRIAL WASTE BASINS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to operate, maintain, and repair the sanitary sewer lift stations and industrial waste basins.

The Main Sanitary Lift Station, Building 25 serves the GRC campus and also the Cleveland IX Center and Airport FAA Building. The station has three (3) Gorman-Rupp T8A3-B/WW self-priming pumps rated at 1,000-gpm at 56.8-ft total dynamic head. Pumped flow is measured at the station by a Sitrans FUS1010 flow meter installed in 2012. The Northeast Ohio Regional Sewer District (NEORSD) charges GRC for sewage treatment based on quarterly readings from this meter. The sewage is pumped through a force main to a gravity sewer on Brookpark Road. There is one spare rotating assembly for the pumps at this lift station.

The West Area Lift Station, Building 425 has two (2) Gorman-Rupp T3A3S-B self-priming pumps rated at 200-gpm at 83.3-ft total dynamic head. This station pumps sewage from the 119 acre West Area of the Center to the Walcott Road gravity sanitary main where it flows to the Main Sanitary Lift Station, Building 25. There is one spare rotating assembly for this lift station. The pumped flow is measured at the station by a Polysonic SX40 Meter.

The Industrial Waste Basin, Property 103, consists of one (1) one million (1,000,000) gallon storage basin. This basin is used capture the cooling tower water whenever it is necessary for any of the cooling towers to be drained. The water drains from the cooling towers via gravity sewer to the basins. The water is then held and discharged using a pumping system to the Walcott Road sanitary sewer. Discharge of the basins is limited to a slow controlled rate during non-peak hours at the Main Lift Stations, Building 25. In the event of high flow at Building 25, the basin pumps will turn off and become nonoperational until adequate capacity is available in the Walcott Road sanitary main and at the Main Lift Station.

The Industrial Waste Sewer (IWS) system also includes two lift stations. There is a lift station on the north side of B94 and a lift station on the west side of B16. These stations discharge to the gravity industrial waste sewer.

The assets to be maintained which includes but not limited to:

a) IWS Basin Pump

b) Sanitary Lift Stations Equipment

c) Sanitary Meters

d) IWS Lift Stations

C.23 CENTRAL CHILLED WATER PLANTS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to operate, maintain, and repair the central chilled water plants and associated distribution systems, facilities, and equipment.

The current building cooling needs of the GRC Lewis Field Main Campus are primarily served by two centralized chilled water plants. The North Central Chilled Water Plant, housed in Building 9, currently has three chillers totaling approximately 2,850 tons of cooling capacity. The South Central Chilled Water Plant, housed in Building 94, currently has four chillers totaling approximately 3,000 tons of cooling capacity. Chilled water is distributed by an underground piping network from these two central plants to most of the buildings on the Central Campus.

The North and South Central Chilled Water Plants are presently being upgraded under CoF projects and are scheduled to be completed around September 2021. The upgrades include new chillers, distribution pumps and controls. Both central plants will have three (3) 800 ton variable frequency magnetic bearing chillers installed. As part of the project, condition based maintenance (CBM) equipment is being installed such as pressure transducers, differential transducers and vibration monitoring. In addition, baseline chiller efficiencies and chilled water plant efficiencies will be developed to be maintained.

In addition to the two central plants, there are also some large building chillers that serve large facilities. These include the chillers in Bldg. 16, 301, 302, and 333.

Condenser water for all the chillers is provided by cooling towers. The North and South Central Chilled Water Plants get condenser water from dedicated Energy Savings Performance Contract (ESPC) cooling towers at each of the plants, although the capability exists to switch over to the large research cooling towers if needed.

Under the ESPC, the maintenance, repair, and operation of the ESPC towers is the responsibility of the owners of the equipment under the ESPC contract. The Contractor’s responsibility for these ESPC towers is such that in the event of an emergency it is the responsibility of the Contractor to provide support to make the cooling towers safe. In addition should the ESPC towers be unavailable for use the Contractor shall switch over to the large research towers to allow for continued operation of the chilled water plants.

Bldg. 16 gets the cooling tower water from the large research towers. Bldgs. 301, 302 and 333 have local building cooling towers.

The assets to be maintained which includes but not limited to:

a) Chillers

b) Pumps

c) Mobile Refrigerant Reclaimer Unit

d) Refrigerant Exhaust Fans

e) Bldg. Cooling Towers

C.24 CENTRAL STEAM PLANT AND STEAM GENERATION SYSTEMS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to operate, maintain, and repair the Building 12 Main Steam Plant and equipment.

The work under this section shall include, operating oil-fired and natural gas power steam boilers; water sampling, testing, analysis and treatment; fuel oil handling and sampling;

boiler start-up and shut-down; and minor repair of the boilers, compressed air system and ancillary equipment; annual boiler inspection and certification; and maintaining records and preparing reports in order to provide high/low pressure steam.

The GRC Lewis Field Steam System consists of the Main Steam Plant, Building 12 and the low pressure steam boilers in Buildings 301, 302, and 333.

The High Pressure Steam Distribution System (100 psig) consists approximately 15,000 lineal feet of steel piping up to 12 inches in diameter and a parallel condensate return system up to 6 inches in diameter. Most of the piping is direct burial (Perma Pipe) with several access covers and manholes throughout the system.

The low pressure boilers in Buildings 301, 302, and 333 vary in output from 1.5 to 4.2 MM Btu/hr at no more than 15 psig.

C.25 LIFE SAFETY AND FIRE PROTECTION SYSTEMS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to provide operations, maintenance and repair services for life safety and fire protection systems.

The list of systems and equipment to be maintained which includes but not limited to:

a) Edwards EST3 Equipment

b) Smoke/Heat Detection and Bldg. Evacuation Systems

c) Combustible Gas, Low Oxygen and Toxic Gas Monitors

d) Emergency and Exit Lighting Systems

e) Automatic Sprinkler Systems

f) Standpipe Systems/Hose Cabinets

g) CO2 Extinguishing Systems

h) UL 300 Hood Suppression Systems

i) Fume Hood Suppressions Systems

j) Aqueous Film Forming Foam (AFFF) System

k) Pyro-Chem Suppression Systems

l) Sapphire Suppression System

m) Inergen Suppression System

n) Fire Pumps

o) Fire Hydrants

p) Fire Extinguishers ~ Dry Chemical

q) Fire Extinguishers ~ Other (Halotron, CO2)

r) VESDA Laser Plus Detector Systems

s) Fire Doors/Fire Dampers

C.26 HIGH VOLTAGE ELECTRICAL DISTRIBUTION SYSTEMS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment and test equipment, transportation, and management necessary to operate, maintain, and repair the high voltage (above 600 volts) electrical distribution system in accordance with requirements specified in this contract. In addition, the Contractor shall maintain, repair and upgrade substation interface to the Central Process Systems Distributed Control (CPSDC).

The GRC Lewis Field high voltage (HV) electrical distribution system is a large, complex network with voltages at the 138kV, 34.5kV, 13.8kV, 7.2kV, 4.16kV and 2.4kV levels. The normal utility feed consists of four 138kV overhead lines into the primary substation. This is transformed to 34.5kV and distributed to feed the Center’s 34.5kV looped system. There are four large 34.5kV substations for this distribution. In addition to these four (4) substations, there are eight (8) smaller substations that have equipment for distribution purposes throughout the Center.

The GRC Lewis Field HV electrical distribution system consists primarily of underground duct banks containing cables that are covered with either solid dielectric insulation or paper/lead insulation with pressurized gaseous nitrogen (GN2). The only overhead lines are the four 138kV utility feeds mentioned above and one 34.5kV line in the GRC Lewis Field West Area. There are approximately 160 manholes within this system.

The substation CPSDC interface consist of all equipment for remote monitoring and control of the high voltage system from Electrical Power Dispatch. This includes voltage transducers, current transducers, power transducers, temperature transducers, distribution terminal cabinets (DTC), remote terminal units (RTU), signal conditioners, inverters, DC control distribution panels (DP), etc. This equipment operates at voltages up to 480VAC and

125VDC.

The list of the HV electrical distribution systems and major equipment to be maintained in this contract section, which includes:

a) 138kV Breakers or Circuit Switchers

b) 138kV Transformers

c) 34.5kV Breakers

d) 138kV or 34.5kV transformers

e) Transformers with primaries at 13.8kV, 7.2kV, 4.16kV, and 2.4kV

f) Switchgear at 34.5kV, 13.8kV, 4.16kV, and 2.4kV

g) Protective relays schemes using both electro-mechanical and microprocessor based units

h) DC systems for protection and control

i) Underground cable network

j) Associated auxiliary equipment including disconnect switches, reactors, grounding transformers, grounding resistors, voltage regulators.

k) CPSDC Controls

C.27 LOW VOLTAGE ELECTRICAL DISTRIBUTION SYSTEMS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, test equipment, transportation, and management necessary to operate, maintain, and repair the low voltage (LV) electrical systems. For purposes of this contract, LV Electrical is defined as 600 V or less.

The list of the LV electrical systems and major equipment to be covered in this contract section, which includes:

a) LV Switchgear (draw-out breakers and molded-case breakers)

b) Grounding and Lightning Protection (building, fueling storage areas, and explosive lockers/facilities)

c) LV Motor Control Centers

d) LV Switchboards/Panelboards

e) Automatic Transfer Switches

f) Variable Frequency Drives

g) LV Transformers

h) Lighting Systems including lighting control and solar pole lighting

i) Sound Masking Systems

C.28 SECURITY SYSTEMS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to, install, remove, maintain, and repair, the security systems.

For this section, the scope of work includes any new installations of security systems at both GRC Lewis Field and GRC Plum Brook Station.

All security systems and equipment operations will be performed by the Government.

The lists of the systems and equipment to be maintained in this contract subsection, which include:

a) Access Control Systems (ACS) (Hirsch™ and Lenel™)

b) Intrusion Detection Systems (IDS) (Hirsch and Lenel)

c) Closed Circuit Television Surveillance Systems (CCTV) (Lenel™)

d) Mass Notification System (MNS)(Whelen™)

C.29 INSTITUTIONAL BACKUP POWER SYSTEMS

General Requirements. The Contractor shall furnish all labor, supervision, tools, materials, equipment, test equipment, transportation, and management necessary to operate, maintain, and repair institutional backup power systems.

The lists of institutional backup power systems and major equipment to be maintained in this contract section, which includes:

a) Institutional Backup Power Systems (UPS, batteries, and generators)

b) Backup Power Automatic Transfer Switches

C.30 COMMUNICATION CABLE SYSTEMS

General Requirements. The contractor shall furnish all labor, supervision, tools, material, equipment, transportation, and management necessary to maintain, repair, and perform work in the GRC telephone manhole system.

The GRC telephone manhole system consists of underground vaults (manholes) interconnected by buried concrete-encased conduits (duct banks), and hand holes, that provides paths between facilities for the routing of the low voltage communication Cable System (CS) at the NASA Glenn Research Center (GRC), at both Lewis Field (LF) and Plum Brook Station (PBS). There are approximately 100 manholes and 10 hand holes within this system at Lewis Field. Access to the telephone manhole system is protected primarily by locking lids, and is limited to approve work.

The lists of communication systems and major equipment to be maintained in this contract section, which includes:

a) Telephone Manholes

C.31 CENTRAL PROCESS SYSTEMS (CPS) OPERATIONS

General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to operate the Central Process Systems (CPS) in accordance with the requirements specified herein. Operations, is defined as day to day services required to operate the CPS equipment and systems including mechanical/electrical/controls equipment used to monitor and control the equipment and systems. The Contractor shall perform work in accordance with the existing operations and maintenance manuals, procedures and manufacturers’ literature. The Contractor shall ensure that all equipment remains clean and free of oil and dirt. The Contractor shall also employ good-housekeeping practices and ensure that all equipment, and facilities under their jurisdiction are ready for tours and inspection at all times. The majority of the equipment is operated remotely from control rooms using automated process control systems. The Contractor shall not modify any CPS Systems without Government approval unless it is a “like kind” replacement that requires no field or drawing modifications. However, all replacement shall undergo a functional check prior to becoming operational.

The lists of systems and major equipment to be operated in this contract section, which includes:

a) 10 psig Refrigerated Air Systems and Expanders (TE-3,4,5 & 6),

b) 40 psig Air Compressors (C-1,2,10,11,12,13),

c) 150 psig Air Compressors (C-3,7,16 & 17),

d) 450 psig Air Compressors (C-4,5 & 18),

e) 1250 psig Air Compressor (C-6),

f) 125 psig Service Air Compressors (SA-20,21,22,24),

g) Altitude Exhausters (E-38, 39,40,41,42,43,44,45,46 & 47),

h) Atmospheric Blowers (AEF-19 & 20),

i) Variable Frequency Power System (Converters C,D,E,F,G,H,J,K,L & M), and the

j) Cooling Towers (CT 1, 3, 4, 5 & 6).

The Contractor shall be responsible for day-to-day operation of the Central Process System Distributed Control (CPSDC) hardware; this includes troubleshooting to resolve an anomaly. The Contractor shall notify the COR of any and all problems found and/or corrected action taken. The Contractor shall have the capability to troubleshoot and correct problems with the hardware such as and not limited to:

a) IBM PC-compatibles,

b) Routers & Switches,

c) Process Control Units,

d) Bridge Controllers (BRC),

e) Programmable Logic Controllers (PLC),

f) PLC I/O & S800 I/O

g) Compressor Control Corporation (CCC) Controllers,

h) Solid-State Exciters,

i) Static Frequency Converters (SFC),

j) Uninterruptible Power Supplies (UPS)

k) Hardware added during the life of the Contract.

l) Transmitters

m) Thermocouples & RTDs

n) Hardwire Shutdown Panel

o) Dewpoint Meters

C.32 CENTRAL PROCESS SYSTEMS (CPS) MAINTENANCE AND REPAIR

General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to maintain and repair the Central Process Systems (CPS).

The lists of systems and major equipment to be maintained in this contract section, which includes:

a) 10 psig Refrigerated Air Systems and Expanders (TE-3,4,5 & 6),

b) 40 psig Air Compressors (C-1,2,10,11,12,13),

c) 150 psig Air Compressors (C-3,7,16 & 17),

d) 450 psig Air Compressors (C-4,5 & 18),

e) 1250 psig Air Compressor (C-6),

f) 125 psig Service Air Compressors (SA-20,21,22,24),

g) Altitude Exhausters (E-38, 39,40,41,42,43,44,45,46 & 47),

h) Atmospheric Blowers (AEF-19 & 20),

i) Variable Frequency Power System (Converters C,D,E,F,G,H,J,K,L & M), and the

j) Cooling Towers (CT 1, 3, 4, 5 & 6).

The Contractor shall be responsible for maintaining of the Central Process DCS hardware such as and not limited to:

a) IBM PC-compatibles,

b) Routers & Switches,

c) Process Control Units,

d) Bridge Controllers (BRC),

e) Programmable Logic Controllers (PLC),

f) PLC I/O & S800 I/O

g) Compressor Control Corporation (CCC) Controllers,

h) Solid-State Exciters,

i) Static Frequency Converters (SFC),

j) Uninterruptible Power Supplies (UPS)

k) Hardware added during the life of the Contract.

l) Transmitters

m) Thermocouples & RTDs

n) Hardwire Shutdown Panel

o) Dewpoint Meters

C.33 CRYOGENIC AND HIGH PRESSURE GAS SYSTEMS OPERATIONS

General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to operate the Cryogenic and High Pressure Gas Systems in accordance with the requirements specified herein. The Contractor shall be responsible for trouble-shooting, and providing watch-standing and inspection duties on various cryogenic devices and systems. The Contractor shall ensure that all work are conducted with appropriately qualified staff members. Operations include the transfer of various amounts of commodity to and from stationary or mobile high-pressure gas and cryogenic systems. Purging of components may also be required. These systems provide hydrogen, oxygen, methane, helium, nitrogen, argon and air in both liquid and gas to users in the Glenn research community both at Lewis Field and Plum Brook Station. The contractor shall be responsible for implementing minor technical solutions which address day-to-day operations, the maintenance of components and/or minor system upgrades. Operational activities include the daily monitoring of automated systems and facilities such as verifying pressures, testing for leaks, making adjustments and checking for anomalies. Operations include operating and maintaining relief valve and flex hose testing station(s) and performing relief valve and flex hose certification; some of which includes code stamped components.

The flex hose test station will be provided by the Government. Operational activities also include preparation activities required to renew existing and new safety permits, i.e. liquid hydrogen transfer and storage, compressed gas tube trailer systems maintenance, relief valve and flex hose testing.

C.34 CRYOGENICS SYSTEMS MAINTENANCE AND REPAIR

General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary to maintain and repair the Cryogenics and High Pressure Gas Systems.

C.35 PRESSURIZED VESSELS & SYSTEMS (PVS) CERTIFICATION

General. The Contractor shall furnish all labor, supervision, tools, materials, equipment, transportation, and management necessary for the Certification of Pressurized Vessels and Systems at GRC. Certification of PVS is required by NPD 8710.5D, Policy for Pressure Vessels and Pressurized Systems, and NASA STD-8719.17, NASA Requirements for Ground-Based Pressure Vessels and Pressurized Systems.

Pressure Vessels and Systems Certification

General. Certification of PVS is required by NPD8710.5D and NASA STD 8719.17 and is the responsibility of the GRC Pressure System Manager (PSM) to implement. The role of the GRC Pressure System Manager (PSM) is to review and approve the Certification process and associated documentation to meet the requirement of NPD 8710.5D and NASA STD 8719.17. The certification process includes:

• Review of existing documentation.

• Review of new PVS designs.

• Pressure Vessels and Systems (PVS) engineering, NDE and drafting support as required to safely operate NASA GRC PVS.

• Support of construction projects.

• Preparation for inspection.

• Selection and implementation of appropriate non-destructive examinations.

• Engineering evaluations and analyses.

• Preparation of formal risk assessments and supporting documentation/reports.

• Recommendations to meet all applicable National Consensus Codes and

Standards (NCS), NASA NPD 8710.5 and NASA STD 8719.17 requirements.

• Maintaining a National Board of Boiler and Pressure Vessel Inspectors (NBIC)

R Stamp Certificate of Authorization to repair and/or alter boilers and pressure vessels.

• Generate new Piping and Instrumentation Diagrams (P&IDs) and other required drawings.

• Develop a statements of work for repairs necessary (as applicable) to meet NCS and NASA requirements as required by the certification process. These repairs are frequently initiated as a separate IDIQ task, and may be completed by others.

• Review and approve all supporting documentation involved with the repairs in accordance with NCS and NASA requirements.

• Performing all required periodic in-service inspections and associated non-destructive examinations in accordance with ASNT SNT-TC-1a and the ASME code.

• Documenting all pertinent PVS data and the certification status of all PVS accurately in the Pressure Systems Database (PSD).

• Maintaining an accreditation and a Certificate of Authorization as a NBIC Test Only “T/O” organization for the set point testing of pressure relief valves.

Requested Responses:

Responses shall be limited to TEN (10) pages. These pages shall consist of the following:

1. GENERAL INFORMATION: Briefly describe your company and the types of services performed. Please include: the names, e-mail addresses, and phone numbers for any points of contacts (POCs), the company’s address, CAGE Code/DUNS number, number of years in business, number of employees, and the type of business demographic that applies (i.e. small business, large business, women-owned).

2. PAST PERFORMANCE: The Offeror shall also provide contract information on similar contracts over the past three (3) years. This information shall include: contract number, the name of customer/agency, types of services provided, type of contract, total contract value, contract length, and whether the contractor was a prime or subcontract. If subcontract, please provide details regarding prime contract and your company’s role in supporting the prime contractor. In addition, please provide any examples about your company’s capabilities to quickly and efficiently staff to rapidly changing requirements.

3. CAPABILITIES: Information describing your company’s capabilities to meet the described work effort/Draft Statement of Work (DSOW).

4. COMMENTS AND RECOMMENDATIONS: Comments and recommendations for the most effective incentive/performance criteria for the potential contract, including both risks and mitigations the Government should consider in determining contract type and structure.

5. DESCRIPTION: Describe programmatic, financial, technical, and administrative lessons learned from performing on similar service contracts.

6. INFORMATION: Describe the type of information about the proposed requirements that would be needed to submit a credible proposal.

Submissions:

All responses shall be submitted, via e-mail to Jeremiah O’Callahan; Contracting Officer, at Jeremiah.f.OCallahan@nasa.gov no later than Noon, Friday, May 15, 2020. Responses shall be submitted with the e-mail Subject Line: 80GRC021R0023 and your firm/company name.

This sources sought is for informational and planning purposes ONLY and is not to be construed as a commitment by the Government. The Government may utilize the information provided by respondents in developing its acquisition strategy. The Government does not intend to award a contract on the basis of this SSN nor will the Government pay for any information solicited.

Responses to this SSN will not be returned, and respondents will not be notified of the results of the review.

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government is under no obligation to issue a solicitation or to award any contract on the basis of this synopsis. No evaluation letters and/or results will be issued to the respondents.

No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in beta.sam.gov. It is the potential offerors responsibility to monitor sites for the release of any solicitation or sources sought. The Government intends to review all responses submitted by Industry. This data will not be shared outside the Government and may be used to further refine requirements. Please do not submit proprietary information.

System for Award Management (SAM): Offerors shall have and shall maintain an active registration in the SAM database at beta.sam.gov to be eligible for a Government contract award.

If the Offeror is a Joint Venture (JV), the JV entity shall have valid SAM registration in the SAM database representing the JV as one business/firm/entity. If at the time of award an Offeror is not actively and successfully registered in the SAM database, the Government reserves the right to award to the next prospective Offeror.