IMAT RFP 29APR26.pdf

THE UNITED STATES COAST GUARD

REQUEST FOR PROPOSAL

DIRECT LEASE

Part 1: General Information

• Action Type: Solicitation / Request for Proposal (RFP)

• Solicitation Number: USCG-IMAT-LEASE-NORFOLK-2026

• Title: Lease of Office and Special-Use Space in Norfolk, VA for USCG Incident Management Assist Team (IMAT)

• Issuing Contracting Office: U.S. Coast Guard, Civil Engineering Unit Cleveland, Real Property Division

• Response Deadline: May 15th, 2026, 4:00 PM ET.

• NAICS Code: 531120 – Lessors of Nonresidential Buildings

• Place of Performance / Delineated Area: The property must be located within an approximate 3-mile radius of 5425 Robin Hood Rd, Norfolk, VA 23513, as shown in the attached Delineated Area Map.

• Site Visits: The Government intends to conduct site visits for the most highly rated proposals prior to making a final award decision.

Part 2: Synopsis and Authority

The United States Coast Guard (USCG), a component of the Department of Homeland Security, requires office and special-purpose facility space to support the mission of its Incident Management Assist Team (IMAT) in Norfolk, VA. The Government intends to award a Direct Lease to the responsible offeror whose proposal represents the best value to the government.

This solicitation is issued in accordance with Federal Acquisition Regulation (FAR) Part 15 and 41 CFR 102-73. The resulting lease will be executed under the authority of 14 U.S.C. § 501(e).

It is the responsibility of interested parties to monitor this posting on SAM.gov for any amendments.

Part 3: Government Requirement – Space and Site

The proposed property must meet the following minimum requirements. Offerors must provide a detailed response addressing their capability to meet each specification, or propose a viable architectural layout that maximizes these functional requirements in a space-efficient footprint.

• Total Required Space: The Government requires a minimum of 9,000 Usable Square

Feet (USF). Offerors must specify the proposed space in both USF and Rentable

Square Feet (RSF) and provide the Common Area Factor.

• Administrative & Workspace Requirements:

• Private Offices: Four (4) private, hard-walled offices.

• Open Workspace: Open-plan area capable of accommodating approximately thirty (30) standard workstations, plus space for touchdown/walk-up stations.

• Conference & Collaboration:

• One (1) large meeting room.

• One (1) medium meeting room.

• Up to six (6) small huddle/meeting rooms.

• General Administrative: Space allocated for a reception/waiting area, high-density filing, standard office equipment, and a large-format plotter/printer.

• Education & Training:

• Classroom: One (1) large, dedicated instructional space (approx. 1,000 USF) with adjacent classroom storage.

• Operational & Special-Purpose Requirements:

• Shipping/Receiving (Warehouse): Approximately 1,000 USF of dedicated supply receiving and storage space, requiring access via an overhead roll-up door.

• Computer Server Room: Approximately 120 USF, requiring dedicated climate control and specific IT pathways.

• Emergency Backup Power: The facility must have the ability to provide emergency power to critical infrastructure.

• Personnel Support:

• Restrooms & Showers: Male and female restroom facilities.

• Nursing Mothers Room: One (1) private, dedicated room with a sink.

• Break Room: One (1) dedicated break/lunch area equipped for high-volume use.

• Parking: A minimum of 4 dedicated, secure, on-site parking spaces exclusively for

Government-Owned Vehicles (GOVs). Adequate daily parking for approximately thirty-six (36) unit personnel Privately-Owned Vehicles (POVs) must also be available, either onsite or within a walking distance.

• Utilities & Compliance: The site must have established roadway access, be serviced by public utilities, and conform to all local, state, and federal codes, including fire, life safety, and Architectural Barriers Act Accessibility Standards (ABAAS).

Part 4: Lease Term and Evaluation

• Lease Term: The Government is seeking a total lease term of up to ten (10) years.

The proposed lease structure is a one (1) year firm (base) period with nine (9) one-year renewal option periods, exercisable at the sole discretion of the Government.

• Anticipated Lease Start Date: On or about September 1, 2026.

• The Government's obligation is contingent upon the annual appropriation of funds.

• Evaluation Criteria:

• Best Value Tradeoff: The Government will make an award to the responsible offeror whose proposal is determined to provide the best overall value, considering both technical factors and price. Technical factors are equally as important as price.

• Technical Factors (in descending order of importance):

1. Geographic Location: Preference for sites closer to the current location.

2. Facility Readiness & Existing infrastructure: Preference for properties requiring minimal Tenant Improvements, demolition, or construction time to meet mission requirements.

3. Adherence to Space Requirements and Facility Condition.

Preference will be given to sites offering efficient layouts of less than 10,000 USF.

4. Site Access & Security: The quality, safety, and security of site ingress/egress, as well as the security of the dedicated Government-Owned Vehicle (GOV) parking and overall site perimeter.

5. Personnel Amenities: Preference for facilities possessing existing shower and locker rooms.

6. Emergency Power: Preference for facilities possessing a full-building emergency generator.

• Price: The total evaluated price for the entire 10-year term.

Part 5: Proposal Submission Instructions

Interested parties must submit a written proposal addressing all requirements herein. The proposal package must include:

1. Property Details: Address, map showing location, and a narrative describing how the property meets all requirements in Part 3.

2. Proof of Ownership/Control: Evidence of property ownership (e.g., deed) or legal authority to offer the space for lease.

3. Floor Plan: A to-scale drawing showing the proposed layout and dimensions.

4. Pricing Proposal: A detailed price quote showing:

• Shell Rent

• Operating Costs

• Tenant Improvements (TI): A detailed estimate of construction costs to meet Government specifications, and the proposed Amortization Interest Rate.

• Total Annual Rent: For the one-year base period.

• Option Years: Total annual rent for each of the nine (9) option periods.

5. SAM.gov Registration: Proof of active registration in the System for Award Management (SAM.gov) including the Unique Entity ID (UEI).

6. Proposals must be submitted electronically via email to the Contracting Officer at the email address below. Hard copy submissions will not be accepted.

Send Proposals and Inquiries to:

Name/Title: Kevin Werthmuller, Real Estate Contracting Officer (RECO)

Address: 1240 East Ninth Street, Suite 2179, Cleveland, OH 44199-2060

Email Address: Kevin.j.werthmuller@uscg.mil

Attachments:

1. Delineated Area Map https://www.google.com/url?q=mailto%3AKevin.j.werthmuller%40uscg.mil