Request for Proposals – Ingham ISD – CNC Plasma Cutting Table

Overview: Ingham ISD is soliciting proposals for the purchase, delivery, installation and training on one (1) CNC Plasma Cutting Table system for use in our Wilson Talent Center Welding Classroom. The system must be suitable for a CTE environment and must support curriculum in Welding.

Key Dates:

• RFP Distribution: February 23, 2026

• Questions Deadline: March 4, 2026 at 5:00 pm EST

• Answers due to vendors: March 13, 2026 at 5:00 pm EST

• Proposals Submission Deadline: March 19, 2026, 10:00 am EST

• Estimated Award Date: April 14, 2026

Submission Requirements:

• Proposals must be submitted via the e-bid platform on the Ingham ISD website, https://www.inghamisd.org/purchasing. Proposals must be submitted by 10:00 am on March 19, 2026.

• Include:

o Attachment A – Proposal Certification and Vendor Information o Attachment B – Iran Affidavit o Attachment C – Familial Disclosure

General Terms:

• Ingham ISD seeks best value and reserves the right to accept or reject any proposals.

• Proposals valid for 90 days post-submission.

• Vendor to coordinate with Ingham ISD for installation timeline.

• Vendor responsible for all delivery, freight, installation and related costs. Ingham ISD is tax-exempt and applicable taxes must not be included in the proposal.

Insurance and Compliance:

• Required: General Liability ($1M per occurrence, $2M aggregate), Workers’ Compensation, Commercial

Umbrella ($2M).

• The vendor is liable for damages and must maintain all necessary permits.

Contact Information: For questions, contact the Purchasing Department at purchasing@inghamisd.org by the deadline mentioned above.

Sincerely, Sarah Ritter - Ingham ISD https://www.inghamisd.org/purchasing

Scope of Work

Provide a complete, fully operational CNC plasma cutting table system including equipment, integrated software, installation, training, warranty and support.

Table & Mechanical Requirements

• Minimum cutting area: 4 ft x 4 ft

• Heavy-duty welded steel frame construction

• Dual-drive gantry system with linear guide rails

• Rack and pinion or ball screw drive system

• Closed-loop or servo motor system with positional feedback

• Automatic Torch Height Control (THC)

• Breakaway torch mount with safety sensor

• Integrated water table with drainage system

• Method for accurate material alignment prior to cutting

• Capable of piercing minimum 1/2" mild steel

• Capable of severing up to 1" mild steel

• Plasma system must allow programmable amperage settings appropriate for material type and thickness.

• Industrial-grade plasma power source

• Vendor must specify electrical requirements (voltage, phase, amperage). System must be compatible with existing facility power or vendor must clearly state required modifications.

• CPC or equivalent interface connection

• Compatible with CNC integration

Software Requirements

• Integrated CAD/CAM software

• Ability to import common file formats (DXF, DWG, JPEG, or similar)

• Automatic toolpath generation with nesting and material optimization features

• Cut recovery, dry-run simulation, and G-code viewing/editing functionality

Safety

• Minimum three emergency stop buttons

• Water table or equivalent fume mitigation system

• Compliance with OSHA, MIOSHA and ADA requirements where applicable.

Educational Requirements

• Unlimited educational software licenses

• Curriculum support materials

• On-site instructor training

• Remote diagnostic capability

• Minimum 2-year warranty on table and minimum 5-year warranty on plasma power supply

• Lifetime technical support preferred

Delivery & Installation

• Delivery to Wilson Talent Center, 611 Hagadorn Road, Mason, MI 48854

• Vendor responsible for full system installation including unloading and placement

• Payment will be made within 30 days of successful delivery, installation and operational verification.

• Vendor must provide estimated lead time.

All specifications are minimum requirements. Equivalent or superior systems will be considered. Vendors must clearly identify any deviations from the stated specifications.

Attachment A – Proposal Certification and Vendor Information

Company Information:

Company Name:______________________________ Licensure and Number_____________ Mailing Address: _________________________________________________________________ Contact Name and Title for Proposal__________________________________________________ Contact Email: ____________________________ Contact Number: ________________________

Compliance Questions:

• Attached W-9 Form: Yes ☐ No ☐

• Accepts EFT Payments: Yes ☐ No ☐

• Can Invoice Electronically: Yes ☐ No ☐

• Debarred or Suspended by Federal Government in Past 5 Years: Yes ☐ No ☐

• Debarred or Suspended by State Government in Past 5 Years: Yes ☐ No ☐

Cost Overview:

• Equipment Cost:

• Installation Cost:

• Warranty Provision:

• Other Costs (Specify):

• Total Cost:

Additional Information: (Please provide any additional information relevant to this RFP and your capabilities to provide the required services. List any exceptions to the terms, conditions, or specifications of this RFP. All exceptions must be confirmed in writing to be accepted by Ingham ISD.)

Vendor Certification: By signing below, the undersigned certifies the following:

• They have read, understood, and agree to comply with all instructions, conditions, and the proposal requirements of the RFP.

• All information provided in this proposal is accurate.

• The proposal offers to furnish products and/or services in strict accordance with the RFP requirements.

• The prices quoted are correct, and this bid remains valid for 90 days from the date submitted.

• The vendor will comply with all applicable state, federal, and local laws and regulations.

• The company affirms that all products, services and deliverables provided under this agreement will comply with all federal accessibility requirements, including those established under the Americans with Disabilities Act (ADA) where applicable.

• The company has not been debarred or suspended from doing business with the federal government nor listed as an Excluded Party in the System for Award Management (SAM).

Authorized Signature: ________________________ Name of Signatory: ________________

Title of Signatory: ___________________________Date: ________________

Attachment B – Iran Affidavit

AFFIDAVIT OF COMPLAINT - IRAN ECONOMIC SANCTIONS ACT - Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the compliance certification requirement provided in the Ingham ISD (“Ingham ISD”)

Invitation to Bid, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned ITB, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of Ingham ISD's investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to submit a proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Vendor Information

Name of Bidder By Date State of ) SS.

County of )

Notarized Signature

This instrument was acknowledged before me on the day of , date month year by

Bidder Signature Name

Notary Signature Notary Name County, My Commission Expires Acting in the County of

Attachment C – Familial Disclosure

All bidders must complete the following disclosure form in compliance with MCL 380.1267 and attach this information to their bid.

By the attached sworn and notarized statement, we are disclosing the following familial relationship(s) that exists between the owner or any employee of the Vendor and any member of the District’s Board, employees, or the superintendent.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE).

Owner/ Employee Name Related To: Relationship 1.

2.

3.

Vendor Information

Signature(s):

Title:

Name of Firm:

State of

County of

) SS

Notarized Signature

On this day of, before me a Notary Public in and for said county, personally appeared agent of the said firm and who acknowledged the same to be his free act and deed as such agent.

Notary Signature Notary Name County, My Commission Expires Acting in the County of