IIF01_EFOJ_Redactedv2.pdf

Control No: Knox-2021-09 Program/Equipment: CG CCR Rebuild

JUSTIFICATION REVIEW DOCUMENT

FAR PART 16 EXCEPTION TO FAIR OPPORTUNITY JUSTIFICATION

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

Program/Equipment: This requirement is for the replacement and installation of the U.S. Army Recruiting Command (USAREC Conference Room (CCR) audio visual equipment since the equipment has reached its end of lifecycle, as determined by IT technical engineers and subject matter experts visual department.

Authority: deration to an item peculiar to one manufacturer (e.g. a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer).

Amount:

Prepared by:

Contracting Officer:

Technical:

Requirements:

FAR Part 16 Exception to Fair Opportunity Justification Under Multiple Award Indefinite Delivery Contracts

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

1. Contracting Activity: Mission and Installation Contracting Command (MICC), 199 6th Avenue, Fort Knox, KY 40121-5720.

2. Description of Action: United States Army Human Resources Command (USAHRC) requests a firm-fixed-price delivery order award. The Government projects award for April 2021 and Fiscal Year 21 Other Procurement Army (OPA) funds will be used. The audio visual equipment supports the Army Recruiting Command and mission partners.

3. Description of Supplies/Services:

will be replaced and installed, as per the established Performance Work Statement (PWS). The existing antiquated system has reached the end of its lifecycle and is to be replaced as per IT technical engineers and SME. The following Brand Name items are to be compatible with the existing wiring, network systems that support the audio visual communication devices.

Brand Name Only

LINE PART NUMBER DESCRIPTION QUANTITY

1. AMXFG596810 TOUCHPANEL, MXA MPL,

MODERO X ACCESSORY MULTI

PREVIEW LIVE

2. AMXFG59683000 RACK MOUNTING TRY FOR MXA

MPL/MXA MP

3. AMXFGN9206 CAGE, 2RU FOR 6 N SERIES CARD

UNITS

4. AMXFGN2312CD ENCODER CARD, N2300 SERIES

4K W/ONE SFP

5. AMXFGN2312SA ENCODER, SVSI N2300 SERIES

STAND ALONE 4K

6. AMXFGN2322SA DECODER, SVSI N2300 SERIES

STAND ALONE 4K

7. CISSG550X 48P K9

NA

SWITCH, CISCO SG550X 48 48

PORT GIGABIT POE STACKABLE

8. CISCS CODEC PRO

K9++

CODEC, CISCO WEBEX PRO TAA 1

9. AMXFGN2312SA ENCODER, SVSI N2300 SERIES

STAND ALONE 4K

10. AMXFGN2322SA DECODER, SVSI N2300 SERIES

STAND ALONE 4K

11. AMXFGN4321SA AUDIO OVER IP TRANSCEIVER, 2

CHANNEL, NMX ATC N4321

12. AMXFG210604 INTEGRATED MASTER / NETLINX

NX CONTROLLER, NX 4200

13. AMXFG42348 POWER SUPPLY, PSR5.4 12 VDC,

5.4 A

14. AMXFG1000011 CABLE, NETLIX IR EMITTER 1

15. AMXFG596935 TOUCHPANEL, 20" MODERO

PANASONIC TABLETOP, MT 2002

16. AMXFG596947 TOUCHPANEL, 10.1" MODERO

TABLETOP, MT 1002

17. AMXFG42348 POWER SUPPLY, PSR5.4 12 VDC,

5.4 A

18. AMXFG42383 POE INJECTOR FOR MODERO X

SERIES TOUCH PANELS, PS POE

AF TC

Below are the minimum salient characteristics for the following items.

LINE PART NUMBER DESCRIPTION QUANTITY

1. DENDN500BDMKII BLU RAY DISC PLAYER, 1RU 1

2. CON5114001 TUNER, HDTV TUNER

W/UNIVERSAL RACK MOUNT KIT

(232 ATSC 4K)

3. PANAWHE40HWPJ9 CAMERA, 30X PTZ HDMI OUT,

WHITE

4. SOURC5P40 DIGITAL CAMERA INTERGRATION

KIT W/PANASONIC AW HE40

5. MARVLCD173HRDT MONITOR, 17" LCD MULTI

FORMAT RACK MOUNT MONITOR

6. PLA997828600 LCD, 22" 1080P 250NIT LED 1000:1

10PT TOUCH W/USB (PCT2235)

7. PLA997725100 LCD, 22" MONITOR 1080P 2000:1

CONTRAST ZERO BEVEL TOUCH

LED

8. KRAFC331 VIDEO FORMAT CONVERTER, 3G

HD SDI TO HDMI

9. BEE12HDM 12 INCH MONITOR, 1920X1080 16

10. KRAVM16H DISTRIBUTION AMPLIFIER, 1:16,

HDMI

11. BLACONVMBSH MINI CONVERTER, SDI TO HDMI 3

12. CISSFP 10G SR= SFP MODULE, 10GBASE SR

(SPARE)

13. AUDATND971A MICROPHONE, CONDENSER

BOUNDARY W/DANTE NETWORK

OUTPUT

14. SHUULXD4DG50 RECEIVER, DUAL DIGITAL

WIRELESS W/INTERNAL PWR

SUP, ½ WAVE

15. SHUULXD1G50 DIGITAL WIRELESS BODYPACK

TRANSMITTER W/MINI 4 PIN

CONNECTOR

16. SHUULXD2B58G50 HANDHELD TRANSMITTER

W/BETA 58A MIC (470 534MHZ)

17 SHUSB900A BATTERY, LITHIUM ION

RECHARGABLE

18. SHUSBC220US 2 BAY NETWORKED DOCKING

STATION

19. SHUUA8100 CABLE, 100' UHF ANTENNA 2

20. SHUUA834WB ANTENNA AMPLIFIER IN LINE

FOR REMOTE MOUNTING

21. AUDATND8677A MICROPHONE DESK STAND

WITH DANTE NETWORK OUTPUT

22. AUDU859QL MICROPHONE, GOOSENECK

18.9"

23. BIATESIRASERVERIO

AVB

CHASSIS, UP TO 48 CHAN OF I/O,

1 AVB 1 NETWORK/1 DSP CARD

24. BIATESIRADSP2 DSP CARD W/2 DSP'S

(INSTALLED)

25. BIATESIRASEC4 INPUT CARD, 4 CHAN MIC/LINE IN

W/ACO ECHO CANX (INSTALLED)

26. BIATESIRASOC4 OUTPUT CARD, 4 CHAN MIC/LINE

OUT (INSTALLED)

27. BIATESIRASTC2 INTERFACE CARD, 2 LINE POTS

LINE (INSTALLED)

28. BIATESIRADAN1 SERVER CARD, 64X64 DANTE

MODULE (INSTALLED)

29. MIDHW500 SCREW, 10 32 PHILLIPS

W/CAPTIVE CUP WASHER

(BX500)

30. MIDLBP1A "L" SHAPED LACING BAR, 10 PC.

PACK

31. MIDVTF1CP12 12 PC. VTF1 CONTRACTOR

PACK, PANELS IN PLAIN POLY

BAGS

32. MIDD3 3 SPACE (5 1/4") RACK DRAWER,

BLACK BRUSHED FINISH

33 MIDU2 2 SPACE (3 1/2") RACKSHELF 3

34. MIDU3 3 SPACE (5 1/4") RACKSHELF 3

35. MIDU1 1 SPACE (1 3/4") RACKSHELF 3

36. MIDPD915R POWER STRIP, 9 OUTLET,

SINGLE 15 AMP CIRCUIT

37. MIDUPS2200R8 UPS, RACKMOUNT 2200VA/1650W

2 SPACE BLACK

38. CAB37200 PANEL, PATCH 110 TYP CAT6 2

39. PLA9980900 MX65U 4K L F 65 IN VIDEO WALL

SYSTEM

40. PLA7502172 VC, 4HDMI, DP Loop, CAT 4

41. PLA7502246 ASSY MFG, MATRIC G3 FIBER

EXTENSION MODULE

42. PLA7502188 POWER SUPPLY, REMOTE 100

240V W/2 RPSM

43. PLA9020748 REMOTE POWER SUPPLY

MOUDLE FOR REMOTE POWER

SUPPLY (RPSM)

44. PLA4372289 BRACKET, VERTICAL SPACER

BRAKCET FOR MXHDU L

45. PLA5300952 SCREW, M5X.8X8,BHCS,BLK,

25/BAG

46. PLA9550790 KIT, ACCESSORY, MATRIX G3

US NOT SET

47. PLA5725209 SHT MTL, CVR, TOP, 65U L 4

48. PLA5725210 SHT MTL, CVR, BTM, 65U L 4

49. PLA5725211 SHT MTL, CVR, RGT, 65U L 2

50. PLA5725212 SHT MTL, CVR, LFT, 65U L 2

51. PLA5301193 SCREW, M4x7x8MM, 5BAG NOT

SET

52. PLA9030639 CABLE ASSY, POWER, 15' 6

53. PLA1751124 CABLE, 200' PRIMARY POWER,

48V

54. PLA9031448 CABLE, 100' FIBER OPTIC

EXTENSION CABLE

55. PLA1750993 CABLE, 8' POWER LOOP ASSY,

DC

56. PLA9550807 TEST KIT, MATRIX G3 DISPLAY,

USA PS

57. MISCCBL Installation Materials Cabling, connectors, and Installation

Hardware

58. VIL Labor/Installation/Project Management

59. VDC Installation Direct Costs (e.g. Travel, MI&E, et al)

60. VIC Indirect Costs (e.g. G&A, MH, Shipping, et al)

61. VEW 1 Year Customer Care Preferred Onsite Service Agreement

Delivery Date: 28 May 2021

Total

4. Authority Cited: ideration to an item peculiar to one manufacturer (e.g. a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer).

5. Reason for Authority Cited:

a. Most of the equipment requi CCR upgrade shall meet or exceed the specification provided in the PWS.

The first brand requirement is Cisco. From a procurement standpoint, the benefit of using this Cisco product is that the Army has an existing Cisco Joint Enterprise Level Agreement (JELA), which is aligned wit objectives and Federal Strategic Sourcing initiatives. JELAs provide established contractual agreements with set pricing and specific terms and conditions such as:

consolidated orders, deeply discounted pricing (due to expansive consolidation and bulk buying power), and committed funding. The benefits of JELAs is centralized governance, enhanced negotiation positions, improved operational efficiencies, standardized and reduced pricing, cost savings, transferability of licenses between Services/Agencies, sharing of best practices and lessons learned, and increased asset visibility. In addition, JELAs are intended to reduce duplication, improve industry engagement, streamline procurement, and provide affordable, value-added military capability to the warfighter at a reduced cost, in less time. From a technical standpoint, the video teleconferencing (VTC) devices interface with the Cisco infrastructure that is already in place. Cisco Call Manager (CCM) components are largely a system built on proprietary protocol for enhanced performances and features. Once you deviate from the proprietary part(s), you renounce the use of inherent Cisco features as well; more simply, you lose compatibility with the vendor's features. If you deviate from the current system compatibility, compatibility of the system will be lost. These devices are used routinely by general officers and any added delay in the replacement implementation of the replacement devices will impair their ability to meet their mission requirements.

The second brand name to be used in conjunction with the aforementioned Cisco brand devices is AMX, a brand name of devices that are currently incorporated into the current design for all of the VTC control systems that HRC supports. The AMX Control System consists of the control panel, controller and associated components. This consolidation of features within t

AMX

devices communicate with each other using a proprietary protocol called Internet

Control System Protocol (ICSP). Additionally, the current customer base is familiar with the interface of the AMX platform. Deviating from the device brand will cause significant delays due to a requirement to redesign the exchanges, it would require retraining of supporting network engineers, as well as the need to retrain the end-users on far less familiar devices. As with the Cisco devices, these devices are used routinely by general officers and any added delay in the replacement implementation of the replacement devices will impair their ability to meet their mission requirements.

b. The USAREC CG utilizes the CCR suite in his command headquarters to conduct briefings to senior leaders throughout the US Army regar Mission. The audio visual equipment is required to be mission capable at all times so is delivered crystal clear to any required meeting participants.

CCR is five years of age (or older) and is due a lifecycle replacement to guarantee reliability to fu The equipment is required to be upgraded due to the current technological advances in audio visual equipment. Additionally, IT specialists have deemed it appropriate for the end of lifecycle equipment to be replaced. The Senior IT leadership has also approved the replacement of the lifecycle audio visual equipment and the audio visual equipment

This requirement has been vetted by Senior IT Officers on the Capital Planning Investment Committee (CPIC) and the audio visual equipment has been approved for purchas visual equipment has been approved by the USAREC Chief Information Officer (G6).

c. Alternatives

1. There are no alternatives to the CISCO or AMX branded equipment. CISCO and AMX brand name audio visual equipment must be used to avoid losing compatibility of systems and uniformity, inherent to the peripheral equipment code. In addition, the ederal Strategic Sourcing initiatives that is associated with the current configurati Agreement (JELA).

2. If this request is not approved: The CG risk, if the current CCR audio visual equipment is not replaced. The commander will not be able to conduct briefings and meetings with senior leaders and mission partners if the antiquated CCR audio visual equipment needs perpetual repairs or simply stops functioning and is beyond repair. Failure to secure this contract for the replacement of the lifecycle audio visual equipment will adversely affect t and mission partners and could lead to complete mission failure.

6. Actions to Increase Competition: CHESS Program is the mandatory source for purchase of commercial IT services regardless of dollar value or appropriation per Department of the Army Memorandum, 1 December 2020, Subject: use of the Army

Computer Hardware Enterprise Software and Solutions (CHESS) Contract Vehicles to Purchase Commercial Information Technology (IT) Services. IT Approval System Waiver (ITAS) is not required due to not being a data center item. USAREC will continue to monitor the market for additional resources for opportunities of this nature.

7. Market Research: USAHRC reached out to four CHESS vendors, CDW-G, Iron Bow, Government Acquisitions Incorporated and ID Technologies on the ITES-3H platform for market research only quotes. Two vendors responded out of the four. The results of the market research revealed the required items are available from CHESS contract holders. Installation market research was conducted at the same time as the equipment market research with the results of two out of the four vendors responded.

8. Other Facts: This procurement is r provide briefings to Senior Leaders and mission partners as the current equipment is at the end of lifecycle. This procurement is critical to USAREC Command mission.

tory is not available. Previous CCR audio visual equipment purchase was made more than six years ago and contract history is not maintained for more than six years by USAHRC. The Capital Planning and Investment Control Steering Committee classified this as a new procurement.

9. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: See electronic signature.

10. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: See electronic signature.

11. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. This determination will be made using price analysis. As part of this basis certified cost or pricing data will not be required and the following exceptions apply (FAR 15.403-1(b)(3), a commercial item is being acquired; and FAR 15.403-1(b)(1), prices will be agreed upon are based on adequate price competition. The estimated cost of the contract action is less than the threshold for certified cost or pricing data.

Date: See electronic signature.

12. Contracting Officer Certification/Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing justification, I hereby approve the procurement of CCR audio visual equipment and installation services for USAREC using an exception to fair opportunity pursuant to the authority of FAR 16.505(a)(4) The estimated value of the contract is with a one year service agreement from date of acceptance. The approval is subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Date: See electronic signature.

Barbara J. Mattingly Contracting Officer