IHS1529636 CSS.pdf

DEPARTMENT OF HEALTH AND HUMAN SERVICES · INDIAN

HEALTH SERVICE

Oklahoma City Area Office — 701 Market Dr., Oklahoma City, OK 73114

COMBINED SYNOPSIS /

SOLICITATION

Commercial products · FAR Part 12 (Revolutionary FAR Overhaul)

Indian Small Business Economic Enterprise (ISBEE) Set-Aside

Issuing office Oklahoma City Area Office

Solicitation No. IHS1529636

Title LAWTON INDIAN HOSPITAL NETWORK SWITCHES

Issue date July 23rd, 2026

NAICS / size standard 334111 — Electronic Computer Manufacturing (size standard 1,250 employees)

Product/Service Code 7B22

Set-aside authority Indian Small Business Economic Enterprise (ISBEE) Set-Aside (HHSAR 326.603-1(c); 326.604-2)

Place(s) of performance Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507

Period / delivery DELIVERY WITHIN 90 DAYS ARO

Quotes due July 30th, 2026, at 2:00 PM CT

Submit to MARYANN.YOCHAM@IHS.GOV

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR part 12, using the combined synopsis/solicitation format at FAR 12.202(b), as revised under the Revolutionary FAR Overhaul (Executive Order 14275) and the implementing HHS/IHS class deviation, and the simplified procedures for commercial products and commercial services at FAR 12.201-1. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number IHS1529636 is issued as a Request for Quotation (RFQ) for LAWTON INDIAN HOSPITAL NETWORK SWITCHES. This acquisition is conducted under the

Buy Indian Act (25 U.S.C. 47) and HHSAR Subpart 326.6. The associated NAICS code is 334111

— Electronic Computer Manufacturing (size standard 1,250 employees).

RFO note: FAR 52.212-3 and 52.212-5 are removed. Representations and certifications are obtained through the offeror’s active SAM.gov registration; required clauses are drawn from the FAR 12.205 clause tables.

2. SET-ASIDE DETERMINATION

This requirement is a Indian Small Business Economic Enterprise (ISBEE) Set-Aside under HHSAR 326.603-1(c); 326.604-2. The offeror must qualify under the notice provision (352.226-4) below.

3. DESCRIPTION OF REQUIREMENT

The Lawton Service Unit (LSU) which includes the Lawton Indian Hospital (LIH), Anadarko Indian Clinic (AIC), and the Carnegie Indian Clinic (CIC), Indian Health Services (IHS) IT Department has a requirement for ten (10) Cisco Catalyst servers for upgrades in support of the electronic health record (EHR) upgrade.

4. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD

Place of performance / delivery: Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507.

Period of performance / required delivery: DELIVERY WITHIN 90 DAYS ARO.

F.O.B. point: Destination.

Inspection and acceptance: as provided in the clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

5. EVALUATION METHODS

The Government will evaluate quotations and make award using the method below. This language constitutes the tailored fill-in for FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (RFO 12.205(a)(2)), and includes all evaluation factors and criteria for award.

Evaluation. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsible quoter whose conforming quotation is rated technically acceptable and offers the lowest evaluated price determined fair and reasonable. The following factor(s) will be evaluated on an acceptable/unacceptable basis: Catalyst 9300 48-port PoE+, Network Essentials (Part Number: C9300-48P-E), C9300 DNA Essentials, 48-Port Term Licenses (Part Number: C9300- DNA-E-48), C9300 DNA Essentials, 48-Port, 3 Year Term License (Part Number: C9300-DNA- E-48-3Y), all items must be new. No credit will be given for exceeding the acceptability standards. A quotation rated unacceptable on any factor is ineligible for award. The Government may make award without communications.

Past Performance. The Government will evaluate the quoter's recent and relevant past performance as an indicator of its ability to perform this requirement. “Recent” means performed within 3 years of the date of this RFQ; “relevant” means similar in size, scope, and complexity. The Government may consider information from any source, including CPARS, references, and the quoter's experience as a subcontractor. A quoter without a record of relevant past performance will not be evaluated favorably or unfavorably on this factor.

Price. The Government will determine price to be fair and reasonable, based whenever possible on adequate price competition. Price will be evaluated inclusive of transportation charges to destination and by adding the prices for all CLINs / option periods to the base requirement.

Prompt payment discounts will not be considered in the price evaluation.

Quotation is not an offer. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. Any resulting purchase order is the Government's offer to the quoter; a binding contract is formed only when the quoter accepts the purchase order, either by written acceptance or by commencing performance. (RFO 12.201-1(b))

Late quotations. The Government will consider all quotations received by the date and time specified above and may, consistent with good business judgment, consider a quotation received after the due date and time. (RFO 12.203(c)(1))

Brief explanation to unsuccessful quoters. Upon request, the Government will provide a brief explanation of the award decision that explains why the unsuccessful quoter was not selected. (RFO 12.301(b))

6. INSTRUCTIONS TO OFFERORS

Quotations are due no later than July 30th, 2026, at 2:00 PM CT. Email is the only acceptable method of submission. Submit quotations by email to MARYANN.YOCHAM@IHS.GOV. Quotations submitted by any other method will not be considered.

Each quotation shall include, at a minimum, the following:

• Vendor name

• Unique Entity Identifier (UEI)

• Prompt payment terms

• Delivery time

• GSA contract number (if applicable)

• Date the quote expires

• Warranty

• Pricing for all line items, and documentation addressing the evaluation factors stated in Section 5

Representations and certifications are made through the offeror’s active SAM.gov registration (FAR 52.212-1; 52.204-7). Failure to provide sufficient technical detail may result in rejection of your quote.

In accordance with HHSAR 352.226-7(b), each offeror shall submit a completed IHS Indian Economic Enterprise Representation form (www.IHS.gov/DAP) with its quotation. Offers from enterprises not qualifying under the Buy Indian (ISBEE) set-aside will be rejected.

Point of contact: MARY ANN YOCHAM, 405-951-6043.

7. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov). Items marked “Full text” are printed below; highlighted fill-ins must be completed. Clauses marked “(DEVIATION)” carry the date of the FAR class deviation adopted by your IHS Area.

7.1 FAR Provisions (solicitation only)

Number Title Incorporation

FAR 52.204-

System for Award Management—Registration (DEVIATION) By reference

FAR 52.212-

Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION)

By reference (addenda)

FAR 52.212-

Evaluation—Commercial Products and Commercial Services

(DEVIATION)

Full text — Section 5

FAR 52.222-

Certification Regarding Knowledge of Child Labor for Listed End Products (FEB 2021)

By reference

FAR 52.223-

Recovered Material Certification (MAY 2008) By reference

7.2 FAR Clauses (incorporated into any resulting contract)

Number Title Incorporation

FAR

52.203-17

Contractor Employee Whistleblower Rights (NOV 2023) By reference

FAR

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

By reference

FAR

52.204-13

System for Award Management—Maintenance (DEVIATION) By reference

FAR

52.204-91

Contractor Identification (DEVIATION) By reference

FAR

52.209-6

Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (DEVIATION)

By reference

FAR

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION) By reference

FAR

52.212-4

Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION)

By reference

FAR

52.222-3

Convict Labor (DEVIATION) By reference

FAR

52.222-19

Child Labor—Cooperation with Authorities and Remedies (DEVIATION) By reference

FAR

52.222-36

Equal Opportunity for Workers with Disabilities (DEVIATION) By reference

FAR

52.222-50

Combating Trafficking in Persons (DEVIATION) By reference

FAR

52.222-90

Addressing DEI Discrimination by Federal Contractors (DEVIATION) By reference

FAR

52.223-23

Sustainable Products and Services (DEVIATION) By reference

FAR

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

By reference

FAR

52.232-33

Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

By reference

FAR

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) By reference

FAR

52.233-3

Protest After Award (DEVIATION) By reference

FAR

52.233-4

Applicable Law for Breach of Contract Claim (DEVIATION) By reference

FAR

52.240-91

Security Prohibitions and Exclusions (DEVIATION) By reference

FAR

52.244-6

Subcontracts for Commercial Products and Commercial Services (DEVIATION) By reference

7.3 HHSAR Provisions (solicitation only)

Number Title Incorporation

HHSAR 352.226-

Notice of Indian Small Business Economic Enterprise Set-Aside (JAN 2022)

Full text

HHSAR 352.226-

Indian Economic Enterprise Representation (JAN 2022) Full text

7.4 HHSAR Clauses (incorporated into any resulting contract)

Number Title Incorporation

HHSAR 352.239-

Electronic and Information Technology Accessibility (Section 508) (DEC 2015)

By reference

Full-text provisions and clauses (fill-ins highlighted)

HHSAR 352.226-4 — Notice of Indian Small Business Economic Enterprise Set-Aside

(JAN 2022)

HHSAR 352.226-4 (provision) — HHSAR 326.604-2(e)

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (HHSAR 326.606) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. As required by HHSAR 352.226-7(b), offerors shall include a completed Indian Economic Enterprise Representation form (available at www.IHS.gov/DAP) with the offer. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

(End of provision/clause)

HHSAR 352.226-7 — Indian Economic Enterprise Representation (JAN 2022) HHSAR 352.226-7 (provision) — HHSAR 326.604-2(e)(4) / 326.606-1

(a) The offeror must represent as part of its offer that it meets the IEE definition in HHSAR

326.601 and intends to meet it throughout performance, and must notify the CO immediately via email of any ownership change affecting this representation.

(b) The representation must be made on the designated IHS Indian Economic Enterprise Representation form (or successor).

(c) False or misleading information is punishable under 18 U.S.C. 1001; false claims are subject to 31 U.S.C. 3729-3731 and 18 U.S.C. 287.

(End of provision/clause)

8. ATTACHMENTS

• Attachment 1 — Statement of Work / Specification

• Attachment 2 — Price Schedule / Quotation form (provides the line-item number(s), items, quantities, and units of measure, including options)

• Attachment 3 — IHS Indian Economic Enterprise Representation form

Department of Health and Human Services Indian Health Service

Specifications Cisco Network Switches

1. PURPOSE OF THE PROJECT

The Indian Health Service (IHS), a federal agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives. The mission of IHS is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level and assure that comprehensive, culturally acceptable personal and public health services are available and accessible to members of the 574 federally recognized Tribes across the United States.

The Lawton Service Unit is a Joint Commission accredited federal facility in Oklahoma. To meet our mission, Cisco Network Switches are a medical modality that has been deemed necessary to augment the services as such are necessary to support and supplement health care within the hospital. The mission of the Lawton

Service Unit is to deliver quality care in order to attain positive health outcomes for all our valued patients with emphasis on cultural sensitivity and human dignity.

The Lawton Service Unit (LSU) which includes the Lawton Indian Hospital (LIH), Anadarko Indian Clinic

(AIC), and the Carnegie Indian Clinic (CIC), Indian Health Services (IHS) IT Department has a requirement for ten (10) Cisco Catalyst servers for upgrades in support of the electronic health record (EHR) upgrade.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

2.1. The contractor shall provide new, TAA compliant, Cisco equipment only (Exact match):

2.1.1. Ten (10) Catalyst 9300 48-port PoE+, Network Essentials (Part Number: C9300-48P-E)

2.1.1.1. Ten (10) C9300 DNA Essentials, 48-Port Term Licenses (Part Number: C9300-DNA-E-

48)

2.1.1.2. Ten (10) C9300 DNA Essentials, 48-Port, 3 Year Term License (Part Number: C9300-

DNA-E-48-3Y)

3. PERIOD OF PERFORMANCE

90 days from date of award

4. LEVEL OF EFFORT

4.1. The contractor shall provide new equipment.

4.1.1. This should include all accessories to operate the equipment and features as listed to include, but not limited to:

4.1.1.1. Cables

4.1.1.2. Adapters

4.1.1.3. Power Supplies

4.1.1.4. Term Licenses

5. DELIVERABLES AND REPORTING REQUIREMENTS

Department of Health and Human Services

5.1. The Contractor shall be an authorized Cisco Partner/Authorized reseller.

5.2. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV

DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management – (Security Clearance for on-site human service)

5.3. The USPHS LSU is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.4. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The contractor shall deliver to Lawton Indian Hospital at 1515 Lawrie Tatum Rd, Lawton OK 73507 with all installation instructions, warranty documents, and specifications. No deliveries can be made after 4:15pm. Driver needs a valid ID.

5.5. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The

POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

5.6. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the

Contracting Officer shall be borne by the contractor.

LSU IT Supervisor Signature: ______________________________

LSU Director Signature: ____________________________________

Teresa Dunn Digitally signed by Teresa Dunn Date: 2026.06.04 16:04:44 -05'00'

Brian R. Wren -S Digitally signed by Brian R. Wren -S Date: 2026.06.16 14:13:32 -05'00'

PRICING SCHEDULE

CLIN ITEM QUANTITY UOM PRICE

1 Catalyst 9300 48-port PoE+, Network Essentials

(Part Number: C9300-48P-E)

10 EA

2 C9300 DNA Essentials, 48-Port Term Licenses

(Part Number: C9300-DNA-E-48)

3 C9300 DNA Essentials, 48-Port, 3 Year Term

License (Part Number: C9300-DNA-E-48-3Y)

DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number