SOURCES SOUGHT NOTICE

Dietary Distribution Services at the Great Plains Area Regional Drug Dependency Unit (GPARDDU) in Winnebago, Nebraska.

SOURCES SOUGHT NOTICE NUMBER: IHS1525297

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation, or commitment by the Great Plains Area Indian Health Service (GPAIHS) – Division of Acquisition Management (DAM).

This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE).

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 311999 – all other miscellaneous food manufacturing, other relevant NAICS codes may be considered based on responses received.

1.0 BACKGROUND

The GPAIHS DAM plans to solicit a Firm-Fixed Price, Commercial Service contract for Dietary Distribution Services to provide food and other supplies for the Dietary Department for the GPARDDU, 113 South Bluff Street, Winnebago, Nebraska 68071.

2.0 OBJECTIVE

The primary objective is to procure Food and Other Supplies for the Dietary Department patients of the

GPARDDU.

3.0 SCOPE

Supplies listed in the attached Statement of Work (SOW) will be needed on a daily, weekly, semi-monthly, and monthly basis to be delivered to the dietary department for food services to the facility.

Items are to be delivered once a week by approved truck and must be USDA compliant with all standards and meet all food regulations. All prices must be an all-inclusive price. These supplies meet the mission of the GPARDDU which aims to raise Native American peoples’ health status to the highest possible level. The IHS provides a comprehensive health service delivery system for American Indians and Alaska Natives.

4.0 CONTRACT REQUIREMENTS AND PERSONNEL QUALIFICATIONS

The contractor will need to deliver food and other supplies as ordered by the Dietary Department according to the attached Statement of Work.

5.0 TYPE OF ORDER

This is a Firm-Fixed Price, Commercial Service purchase order.

6.0 ANTICIPATED PERIOD OF PERFORMANCE

Period of Performance: Base Year – July 1, 2026, through June 30, 2027 Option Year One (1) – July 1, 2027, through June 30, 2028 Option Year Two (2) – July 1, 2028, through June 30, 2029 Option Year Three (3) – July 1, 2029, through June 30, 2030 Option Year Five (4) – July 1, 2030, through June 30, 2031

7.0 PLACE OF PERFORMANCE

Great Plains Regional Drug Dependency Unit (GPARDDU), 113 South Bluff Street, Winnebago, Nebraska 68071.

8.0 PAYMENT

INVOICE SUBMISSION AND PAYMENT

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register, however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

9.0 POINT OF CONTACT

Point of Contact: William Kohl, Contract Specialist at William.Kohl@ihs.gov.

10.0 SUBMISSION INSTRUCTIONS

Interested parties shall submit capability statements via email to William Kohl, Contract Specialist at William.Kohl@ihs.gov. Must include Sources Sought Number IHS1525297 in the Subject Line. The due date for receipt of statements is Tuesday, May 26, 2026, 5:00 PM Central Time.

All responses must be received by the specified due date and time to be considered. Only electronic submissions of the interested parties’ capability statement to the email address above will be accepted.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of GPAIHS DAM.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov mailto:William.Kohl@ihs.gov mailto:William.Kohl@ihs.gov

GPAIHS DAM does not intend to award a contract based on responses nor otherwise pay for the preparation on any information submitted. As a result of this notice, GPAIHS DAM may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against GPAIHS DAM shall arise because of a response to this notice or GPAIHS DAM’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

11.00 DISCLAIMER AND IMPORTANT NOTES

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

12.00 CONFIDENTIALLITY

No proprietary, classified, confidential, or sensitive information should be included in your response.

STATEMENT OF WORK

DIETARY DISTRIBUTION SERVICES

GREAT PLAINS AREA REGIONAL DRUG DEPENDENCY UNIT, WINNEBAGO, NEBRASKA

BACKGROUND

The Great Plains Area Regional Drug Dependency Unit (GPARDDU) is licensed by the State of Nebraska, accredited by the Joint Commission. The GPARDDU is a residential care substance abuse treatment facility that provides culturally responsive treatment using evidence-based therapy approach.

MISSION

The Great Plains Area Regional Drug Dependency Unit’s mission is to lower the rate of substance abuse among American Indians by providing comprehensive range of professional behavioral health services and chemical dependency care for adults 19 years of age and older. Treatment modalities include individual, group, family, case management services and psychological evaluations.

PURPOSE

The purpose of this Statement of Work is to define the scope, standards and requirements for dietary distribution services provided to GPARDDU, a federally funded treatment facility.

Services shall support the facility’s operational, nutritional, and regulatory needs while ensuring compliance with all applicable federal requirements. The GPARDDU is located at 113 South Bluff Street, Winnebago, Nebraska 68071.

SCOPE OF SERVICES

The Contractor shall furnish all labor, materials, equipment, transportation, and supervision necessary to provide dietary distribution services, including but not limited to:

• Procurement and delivery of dietary food and kitchen cleaning products approved for use in treatment facility meal programs

• Distribution of dietary kitchen items in quantities and frequencies as specified by the GPARDDU,

• Coordination with facility staff regarding delivery schedules, substitutions, and inventory needs

• Ensuring product integrity, freshness, and safety upon delivery

All services shall be performed in a manner consistent with federally funded procurement standards.

REGULTORY AND COMPLIANCE REQUIREMENTS

The Contractor shall comply with all applicable federal regulations and guidance, including but not limited to:

• USDA and FDA food safety regulations, as applicable

• Applicable state and local health department requirements

The Contractor shall maintain all required licenses, certifications, permits, and insurance throughout the term of the contract.

FOOD QUALITY AND NUTRITIONAL STANDARDS

All food products supplied under this agreement shall:

• Meet or exceed applicable food safety and sanitation standards

• Be suitable for treatment facility populations and meal service operations

• Comply with facility dietary, therapeutic, or medical nutritional requirements, as applicable

• Be consumable for residents free from spoilage, contamination, or damage

Substitutions shall not be made without prior approval from the facility.

DAMAGED, DEFECTIVE, OR NONCONFORMING GOODS

The GPARDDU reserves the right to inspect all food and kitchen supplies upon delivery. Any items that are damaged, defective, contaminated, improperly handled, or otherwise nonconforming with contract requirements are subject to rejection at the time of delivery or within 24 hours of receipt.

For any rejected items, the Contractor shall, at the GPARDDU’s option:

• Replace defective items at no additional cost, or

• Issue credit or refund equal to full invoiced amount for the nonconforming goods

Credits or refunds shall be reflected on the next invoice or issued within 30 days of notification.

The Contractor shall be responsible for all costs associated with replacement, removal, or disposal of rejected items, unless otherwise agreed in writing. Acceptance of any delivery shall not waive the GPARDDU’s right to reject goods that are later discovered to be noncompliant.

All corrective actions shall be documented and maintained. Repeated delivery of damaged or nonconforming goods shall be considered a performance deficiency and subject to corrective action in accordance with contract terms.

DELIVERY AND LOGISTICS

Deliveries shall be made according to a GPARDDU approved delivery schedule. The Contractor shall ensure proper temperature control and handling during transport. Delivery documentation shall include itemized packing slips detailing quantity and description of items delivered. The Contractor shall notify the GPARDDU promptly of any anticipated delays or supply disruptions.

Deliveries shall be made in accordance with the approved delivery schedule unless delayed by inclement weather or unsafe conditions that pose a risk to personnel, property, or public safety.

In the event of severe weather, natural disasters, or other hazardous conditions, the Contractor shall:

• Take reasonable measures to protect food products and/or supplies from damage, spoil, or contamination

• Notify the GPARDDU as soon as practicable of anticipated delivery delays

• Coordinate with the GPARDDU to reschedule delivery at the earliest and most reasonable time to not disturb or affect continuity of care of the residents within the

GPARDDU

Weather-related or natural disaster delays shall not relieve the Contractor of responsibility of maintaining food safety, quality and proper handling requirements.

The GPARDDU reserves the right to reject deliveries that arrive late and are compromised due to weather exposure, improper temperature control, or unsafe handling. The Contractor shall remain responsible for replacement or credit of affected goods in accordance with this agreement.

Nothing in this section shall obligate the GPARDDU or the Government to accept unsafe deliveries or waive quality, inspection, or compliance requirements.

ROLES AND RESPONSIBILITIES

Contractor Responsibilities:

• Perform services in accordance with federal regulation and compliance of contract terms

• Maintain delivery records and documentation suitable for audit and review

• Ensure staff comply with GPARDDU security, safety and access protocols

• Replace or credit unacceptable products in a timely manner

GPARDDU Responsibilities:

• Provide reasonable access for deliveries

• Designate authorized representative for coordination and acceptance

• Inspect deliveries and report discrepancies or deficiencies at the time of delivery or within 24 hours of awareness of deficiency

PERFORMANCE STANDARDS AND MONITORING

Contractor shall be evaluated based upon:

• Timeliness and reliability of deliveries

• Accuracy of orders and documentation

• Compliance with food safety and quality standards

• Responsiveness to corrective actions

Failure to meet performance standards may result in corrective action, suspension of services, or termination in accordance with contract provisions.

RECORD KEEPING AND AUDITS

The Contractor shall maintain all records available upon request for inspection, audit, or monitoring by the Government or GPARDDU or their authorized representatives.

COST ALLOWABILITY

All costs under this SOW shall be reasonable, allowable, and allocable in accordance with Federal regulation. Charges shall be supported by appropriate documentation.

TERMS AND MODIFICATIONS

This Statement of Work shall be effective from the dates defined in the contractual agreement, unless modified or terminated in writing. Any changes to scope or services shall only be executed through a written amendment signed by the assigned Contracting Officer.

CONTRACTING OFFICER (CO) AUTHORITY

1.1 No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

1.2. No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

1.3. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

1.3.1. An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2. A purported modification or change order issued by anyone other than the Contracting Officer;

1.3.3. A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

1.3.4. An order, direction, consent, or permission from anyone other than the Contracting Officer to:

1.3.4.1. Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or

1.3.4.2. Expend hours in excess of a specified level of effort.

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Christina Habben fka Allery 605-252-8574 Christina.Habben@ihs.gov mailto:Christina.Habben@ihs.gov

FOOD ITEMS

APPLES RED DEL 24CT (USE 180090 AS MASTE APPLESAUCE NAT MUSLMN 6PAK FRT CUP

(12) BAG BROWN 8lb PAPER 18408 6x4x12.5

BANANAS KEEP RIPE #1 GRADE

BEANS BAKED BUSHS (12)

BEANS REFRIED EL PASO (24)

BEEF FZ CHOICE STEW MEAT 01340

BEEF FZ CNTRY FRY STK FINGER RAW 2801

BEEF FZ PATTY 4-1 TNJ 12049

BEEF FZ STK EZE BREAKAWAY ORIG 1140

BEST CHOICE VEGETABLE OIL

BREAD CRUMBS PLAIN FINE 4 5#

BREAD WHEAT 100% PULLMAN WGR 99817370

BREAD WHITE WHEAT WGR 18-1 5 SLIC RT173

BST CH LONG GRN RICE

CAKE MIX BC YELLOW (12)

CAKE MIX WHITE BC (12)

CARROTS FRESH BABY

CELERY FRESH PASCAL

CEREAL BULK CORN FLAKES HOSP

CEREAL BULK CRISP RICE HOSP

CEREAL BULK FRST SHRED WHT MINI WGR 9826

CEREAL BULK LIFE WGR QUAKER

CEREAL OATMEAL QUICK QKR (12)

CHEESE STRING SINGLE 1oz 1015875

CHEX MIX TRADITIONAL 12400

CHIC BRST BNLS SKNLS FRZ RANDOM

CHIC THIGH RAW UNBR 3783

CHIPS POT RUFFLE FRITO

COOKIES FIG NEWTON 3744 SNACKABLE

CRACKER HONEY GRAHAM 14.4oz HONEY MAID

CRACKERS RITZ BITS CHEESE SAND NAB

CRACKERS SALTINES ALWAYS SAVE

CRANBERRY SAUCE JELLIED (24)

CUCUMBERS 6CT

EGGS 15 1 DZN CARTON LARGE

FRENCH TOAST STICKS .89oz 67400

FROSTING BC RTS VANILA (8)

FROSTING VANILLA RICH & CREAMY 16000-412

FRUIT COCKTAIL DM (12)

GRAVY MIX PEPPERD O.F.B.G. PIONEER94445>

HAM H&W MENUMASTER BNLS 27255

JELLO CHEESECAKE MIX

LACTAID 100 WHL MILK

LETTUCE CLEANED TRIMMED 6 cT BOX

LETTUCE GREEN LEAF READY LEAF

LUNCHMT SL HAM BUDDIG (24)

MARG WHIPPED SPREAD GOLD N SWT 22175

MEATBALL FC .5oz BEEF HMSTYL 122137

MILK 1% HILAND 1346

ONIONS FRESH RED

ORANGES FRESH 18ct

ORANGES MANDARIN ALWAYS SAVE

PANCAKE MIX ORIG HUNGRY JACK

PASTA EGG NOODLES WIDE BEST CHOICE

PASTA LASAGNE AM BTY

PEACHES SLICED YELLOW CLING BEST CHOICE

PEARS BART HALVES DM (12)

PEPPERS FRESH GREEN BELL U1094

PEPPERS FRESH RED BELL 5 LB REPACK

PICKLE DILL SPEAR KOS VLASIC (6)

PIE SHELL 9 DD 9269

PIE SHELL GRAHAM S O 9 KEEBLER 80200

PINEAPPLE TIDBITS IN JUICE DOLE 01513

PIZZA BREAKFAST MINI 7 DNB 250090

PIZZA MINI PEPPERONI DNB 250060

PIZZA TOP SAUS PC ITAL 49668

POPCORN ACT II BUTTER LOVERS RTE

PORK FZ BACON 18 22 HICKORY SMKD

PORK FZ BOX PORK LOINS B I ULTRA TRIM

PORK FZ CHOP CC BNLS 4oz 26392

PORK PC ROAST (RND RST) NETTED BNLS >

POTATOES RED JUMBO #1

POTATOES RUSSET #1

POTATOES YUKON GOLD B

PUDDING CUP TAPIOCA BEST CHOICE

SALSA MEDIUM CHEF S MAGIC 1 2gl

SAUCE CHEESE CHED AGED 03206 RTU

SAUCE PASTA PREGO TRADITIONAL PCH

SAUSAGE FZ SMOKED ROPE BLACK OAK

SEASONING CARIBBEAN JERK 900223195

SHIPR DRINK MIX CRYSTAL LIGHT ASST

SOUR CREAM 16oz HILAND 14791

SPICE PEPPER WHITE GROUND 01231

TOMATOES XL FRESH BULK ROMA

TORTILLA FLOUR 10 RETAIL 4301012531

TURKEY BURGER WHITE IQF 246403

UNCRUSTABLE PNUT BTR & STRAWB WHEAT WGR

UNCRUSTABLE PNUT BUTTER GRAPE WGR 6960

VEG BLND IQF CALIFORNIA 18833 >

WATER SPRING ICE MOUNTAIN .5ltr PET

YOGURT PEACH LIGHT & FIT SMS 1308

YOGURT STRAWBERRY DANIMALS CUP SMS 2731

YOGURT STRAWBERRY LIGHT & FIT SMS 1306

YOGURT VANILLA L F PARFAIT PRO 16632

MISC. SUPPLIES

BAGS GALLON

BAGS QUART

BAGS PAPER

BAGS PINT

BAGS SANDWICH

BAGS TRASH

CHARCOAL

CHEMICAL DEGREASER

CHEMICAL DELIMER

CHEMICAL DISH MACHINE RINSE

CHEMICAL DISHWASHING SOAP

CHEMICAL DISH MACHINE WASH

Chemical Laundry (soap for towels)

CHEMICAL OVEN CLEANER

CHEMICAL QUART SANITIZER

CHEMICAL STAINLESS STEEL CLEANER

DISH SPONGES

DISPOSABLE CONTAINERS

DISPOSABLE BOWLS

DISPOSABLE BOWL LIDS

DISPOSABLE CUPS

DISPOSABLE CUP LIDS

DISPOSABLE PAPER GOODS (PAPER TOWELS, NAPKINS)

DISPOSABLE TRAYS

DISPOSABLE UTENSILS (FORKS, SPOONS, KNIVES, STIRRERS, STRAWS)

HAIR NETS

KITCHEN UTENSILS

KITCHEN SMALL WARES (POTS, PANS, CONTAINERS)

KITCHEN TOWELS

LIGHTER FLUID

MOP HEADS

SCOURING PADS

STAINLESS STEEL SCRUBBERS

DEPARTMENT OF HEALTH & HUMAN SERVICES

Indian Health Service

Division of Acquisition Policy (DAP) 5600 Fishers Lane

Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN FIRM REPRESENTATION FORM

SOLICIATION NUMBER: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Firm” (HHSAR 326.602) with “Indian Ownership” (HHSAR 326.603), in response to this solicitation and resultant contract.

The enterprise must meet the definition of “Indian Firm” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with DUN and Bradstreet (D&B) and the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Firm” with “Indian Ownership” under the authority of the Buy Indian Act.

Certifying Signature

Business Name

SAM Unique Entity ID Number Print Name