JOFOC_ BAS_Controller_Upgrades_Pine_Ridge-12.22.2023_Redacted.pdf
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- Solicitation number
- IHS1484745
About this file
This memorandum requests approval for a sole source justification to upgrade building automation system controllers at the Pine Ridge IHS Hospital in Pine Ridge, South Dakota. Johnson Controls, Inc. would provide and install new engine hardware and controllers for seven control units and engines. The total cost is $82,509. Sole source justification is based on the current Metasys building automation system and proprietary controllers from Johnson Controls being the only ones compatible with the existing system. Approval was granted on December 22, 2023 and contract 75H70624P00132 was awarded to Johnson Controls, Inc. on February 8, 2024 for the work to be completed by August 7, 2024. The Indian Health Service is the contracting federal agency.
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Text version
MEMORANDUM
Date: 11/6/2023 From: Austin Kaul
To: Craig Wells, Chief of the Contracting Office, Great Plains Area IHS
Subject: Request for Approval of Justification for Other than Full and Open Competition
This is to request approval to solicit, negotiate and award a purchase order utilizing “other than full and open competition” in accordance with the Great Plains Area policy.
Please accept the following information and justification to support my request:
1. Service Unit: Pine Ridge
2. Requisition No.: TBD
3. Total Estimate Cost: $82,509.00
(Include the cost for option year if applicable)
4. Justification Statement that Price is Fair and Reasonable:
All control engines throughout the building are old and no longer support new controller equipment. Several control engines have failed in recent years causing issues in controlling the building. The cost amount of the proposal given is under the Independent Government Cost Estimate for controllers and modules to be replaced.
5. Program Name: Great Plains Area IHS – Division of facilities Management
6. Name of Proposed Vendor and Address:
Johnson Controls, Inc. – 3413 N. Gateway Blvd. Sioux Falls, SD 57106
7. Brief Description of Service, Supply or Equipment:
Contractor is to remove and replace the following engines and controllers.
Replace engine hardware labeled PINERIDGENAE01 (MS- NAE4510-2) with a new engine model number (M4-SNE11002-0).
Replace engine hardware labeled PINERIDGENAE02 (MS- NAE4510-2) with a new engine model number (M4-SNE11002-0).
Replace engine hardware labeled PINERIDGENAE03 (MS- NAE4510-2) with a new engine model number (M4-SNE11002-0).
Replace engine hardware labeled PINERIDGENAE05 (MS- NAE4510-2) with a new engine model number (M4-SNE11002-0).
Replace engine hardware labeled PINERIDGENCE04 (MS-NCE2560-
0) with a new engine and controller (M4-SNE10502-0, M4-
CGM04060-0).
Replace engine hardware labeled PINERIDGENCE06 (MS-NCE2560-
0) with a new engine and controller (M4-SNE10502-0, M4-
CGM04060-0).
Replace engine hardware labeled PINERIDGENCE07 (MS-NCE2560-
0) with a new engine and controller (M4-SNE10502-0, M4-
CGM04060-0).
8. Statutory Authority: (check appropriate box)
(X) Sole Source FAR 6.302-1, 10 U.S.C. 2304(c)(1)
( ) Unusual and Compelling Urgency FAR 6.302-2, 10 U.S.C. 2304(c)(2)
9. Fact and Statement Supporting the Use of the exception:
The current building automation system at Pine Ridge is Metasys which is proprietary to Johnson Controls, Inc. All controllers connected to the building automation system is also proprietary to Johnson Controls, Inc. Other controllers manufactured by others are not compatible with the system.
Recommendations/Concurrence/Approval (please sign and date)
Requestor:
Requestor’s Supervisor:
Local Procurement Official:
Area Level II Contracting Officer:
File details come from the government source that posted it. Updated .