Attach_A-_SOW_Traditional_Spiritual_Counselor.pdf

Scope of Work

TRADITIONAL SPIRITUAL COUNSELOR

DESERT VISIONS YOUTH WELLNESS CENTER, SACATON, AZ

SCOPE OF WORK - NATIVE AMERICAN TRADITIONAL SPIRITUAL COUNSELOR:

1. The Spiritual Counselor shall provide up to 624 hours per year. Normally services will be provided up to 12 hours of service per week according to the patient treatment schedule.

However, hours maybe divided as needed and shall be determined by program need according to the individual patient treatment plans and needs of the organization. Schedule changes must be approved by the Clinical Director, Medical Director or the CEO. Hours worked will be initialed and verified by the Milieu Charge and submitted at least monthly to the CEO or designee for final approval.

2. The spiritual counselor will present a 16 week curriculum to the treatment team for approval.

The curriculum will include objectives, content, activities and evaluation. Once approved, the spiritual counselor must receive approval from the treatment team to deviate from the schedule. The schedule will be of such specificity that it could be followed by Desert Visions

Youth Wellness Center staff if the spiritual counselor is unable to provide services that week.

3. The Spiritual Counselor shall provide traditional counseling and culturally accepted healing services to patients with substance abuse diagnosis.

4. The Spiritual Counselor will participate in the Treatment Team meeting and will consult with the clinical treatment team and will coordinate services with other service providers, such as counselors, medical providers, dietary staff, and the recreational specialist.

5. The Spiritual Counselor will assess the individual patient’s cultural/spiritual awareness and may make treatment recommendations regarding spiritual/traditional matters as it pertains to treatment planning. The assessment will be entered into BH GUI within 10 days after admission.

6. After completing the assessment, the spiritual counselor will recommend and facilitate the completion of a cultural awareness project that the adolescent must complete in order to graduate from the program. An example of a cultural awareness program would be for the adolescent to do a presentation on their tribal history.

7. The Spiritual Counselor shall provide traditional counseling / traditional healing to individual patients based on their needs and will provide a record of individual sessions by documenting in the behavioral health GUI, electronic healthcare record.

8. The Spiritual Counselor shall facilitate group sessions utilizing a culturally relevant curriculum to increase knowledge of cultural awareness and practices and will provide a record of group sessions. The curriculum must be approved by Desert Visions Executive Leadership.

9. The Spiritual Counselor shall enter individual and group session notes into the Behavior Health

RPMS/GUI using the SOAP format within seven days.

10. The Spiritual Counselor will plan, coordinate and oversee on site all activities for Native

American Day each year and present a plan/schedule of activities for the celebration of that day to the treatment team for approval at least 30 days in advance.

11. The Spiritual Counselor will work with local tribes to coordinate monthly activities where visitors from the tribes may come and share with the adolescent’s spiritual, cultural or traditional stories or talents. Plan for visitors must be presented and approved 14 days in advance.

12. The Spiritual Counselor will train designated staff on various cultural activities and validate competency for designated staff identified by management.

13. The Spiritual Counselor will meet and RTC cultural committee as designated to consult on the development of policy and practice various cultural activities and ensure standardization between both sites.

14. The Spiritual Counselor will validate competency for designated staff identified by management for both Nevada Skies and Desert Visions staff in various cultural activities.

15. The Spiritual Counselor will oversee and maintain integrity of sweat lodge and structure.

Responsible for ensuring structure is safe and conducive to utilization in a healthcare facility.

The Spiritual Counselor will validate competency for designated staff identified by management for both Nevada Skies and Desert Visions staff in the area to maintain integrity of sweat lodge and structure.

16. The Spiritual Counselor shall assist in conducting graduation ceremonies as needed.

17. The Spiritual Counselor will report to the CD or his/her designee and is subject to the direction from the CEO and clinical supervision of the Clinical Director and Medical Director.

18. Spiritual Counselor may have minimal travel to Nevada Skies to provide direct observation and services. Spiritual Counselor will be reimbursed at government rate for travel, perdiem, lodging and airfare.

NATIVE AMERICAN TRADITIONAL SPIRITUAL COUNSELOR QUALIFICATION REQUIREMENTS

1. The Spiritual Counselor must provide evidence of current state licensure as a Licensed

Independent Substance Abuse Counselor (LISAC) or Other Professional Counseling License (LPC, LMFT, LMHC, LCSW, or LISW).

2. Complete all required DHHS/IHS/YRTC mandatory trainings prior to deadline.

3. Minimum of two (2) years of professional counseling experience working with patients with substance abuse diagnosis.

4. Must possess a valid driver’s license. This position may require the use of a GSA for official government business. Individuals should be physically capable of operating the vehicles safely and have an acceptable driving record.

5. Must be able to pass a background check.

SWEAT LODGE CEREMONY

The Spiritual Counselor shall provide monthly sweat lodge ceremonies on two separate days for male and female patients in accordance with facility policy. Additional sweat lodge ceremonies may be scheduled as a therapeutic activity. Responsibilities:

The Leader manages the sweat ceremony in accordance with traditional tribal protocols.

Builds and raises the ceremonial sweat structure when use of the structure is used.

Ensures that the sweat lodge is available year round by requesting in advance wood and supplies needed to provide monthly swear ceremonies.

Builds a fire in a prepared fire pit designed to heat rocks for the sweat.

Utilizes an individual as a Fire Keeper. This individual remains on the outside of the sweat lodge and assists in placing the heated rocks in the sweat structure rock pit and maintains surveillance of the open fire for safety purposes. The Fire Keeper may be required to complete a background check if employed by the Spiritual Counselor. The Spiritual Counselor will be responsible for any payment to the Fire Keeper.

When the ceremonial rocks are sufficiently heated, the Leader or the Fire Keeper transfers the heated rocks to the pit inside the sweat structure.

Upon completion of the sweat, the Leader removes the rocks from the sweat pit and places them in a rock pile near the fire pit.

The Leader removes the canvass covering s on the sweat structure and places them on racks to dry in preparation for the next sweat ceremony in accordance with tribal protocols.

The Leader of the sweat maintains and keeps the ceremonial sweat site clean and ready for use at all times. The Leader shall ensure that sprinkler systems and the lawn are not damaged.

The Spiritual Counselor will validate competency for designated staff identified by management for both Nevada Skies and Desert Visions staff to perform above duties however Spiritual

Counselor will be subject matter expert and maintain responsibility of integrity of program.

GENERAL – NATIVE AMERICAN TRADITIONAL SPIRITUAL COUNSELOR

1. The facility shall provide a shared space for the Spiritual Counselor to perform duties.

2. The facility shall provide firewood and needed supplies for the sweat lodge ceremony.

3. The facility shall provide gender specific staff when available to enter and/or monitor the lodge during the sweat ceremony, e.g. female staff during female sweat and male staff during male sweat ceremonies.

4. Services shall be provided in a professional and respectable manner when dealing with patients and colleagues.

5. In no way, shall the provider attempt to bill or collect payment from a patient or alternate resource for which the patient may be eligible.

6. Spiritual Counselor acknowledges that (s)he will be working with chemically addicted adolescents and shall administer treatment in a manner designed to assist clients in reconciling conflicts, fostering cultural/spiritual awareness, regulating emotions, and managing behavior.

PERIOD OF PERFORMANCE:

PERIOD OF PERFORMANCE SHALL BE FOR A BASE YEAR AND FOUR (4) OPTION YEARS.

ACCOUNTABILITY:

TIME AND ATTENDANCE SIGN-IN/OUT SHEETS SHALL BE KEPT ON FILE AND VERIFIED BY THE DESERT VISIONS YOUTH WELLNESS CENTER CEO OR DESIGNEE, TO ENSURE THAT SERVICES CALLED FOR UNDER THE CONTRACT HAVE BEEN RENDERED. INVOICES FOR PAYMENT SHALL BE SUBMITTED ACCORDING TO ESTABLISHED TIMELINE.

VERIFIED SIGN-IN/OUT SHEETS SHALL BE MAINTAINED AND ATTACHED TO THE INVOICE. Spiritual Counselor will sign in and out with Milieu Charge.

CONTRACT ADMINISTRATION:

THE CLINICAL DIRECTOR and or Deputy CEO OF DESERT VISIONS YOUTH WELLNESS CENTER OR AUTHORIZED DESIGNEE SHALL BE DESIGNATED AS THE CONTRACTING OFFICER’S REPRESENTATIVE AND PROJECT OFFICER WHO

SHALL BE RESPONSIBLE FOR

A. MONITORING THE CONTRACTOR'S PROGRESS INCLUDING SURVEILLANCE AND ASSESSMENT OF

PERFORMANCE AND THE DAY-TO-DAY CONTRACT ADMINISTRATION. THIS INDIVIDUAL OR DESIGNEE DOES NOT HAVE AUTHORITY TO CHANGE ORDERS OR ISSUE CHANGES THAT WOULD AFFECT THE CONTRACT PRICE, CONDITIONS, OR PERIOD OF PERFORMANCE; AND

B. INTERPRETING THE SCOPE OF WORK;

C. TECHNICAL EVALUATION AS REQUIRED;

D. TECHNICAL INSPECTION AND ACCEPTANCE REQUIRED BY THIS CONTRACT;

E. ASSISTING THE CONTRACTOR IN THE RESOLUTION OF TECHNICAL AND ADMINISTRATIVE PROBLEMS

ENCOUNTERED DURING THE PERFORMANCE; AND

F. MONITORING FUNDS AVAILABLE FOR OBLIGATION UNDER THIS CONTRACT.

INVOICING

PAYMENT WILL BE REQUESTED ON THE CONTRACTOR'S INVOICE AND SHALL BE SUBMITTED TO THE PHOENIX AREA INDIAN HEALTH SERVICE, ATTN: FINANCIAL MANAGEMENT BRANCH, TWO RENAISSANCE SQUARE, 40 NORTH CENTRAL AVENUE, PHOENIX, AZ 85004. THE BUDGET ASSISTANT AT DESERT VISIONS YOUTH WELLNESS CENTER IS DESIGNATED AS THE RECEIVING OFFICIAL AND SHALL PREPARE RECEIVING REPORTS ACCORDING TO THE TIMESHEETS PRESENTED AND APPROVED BY THE DESERT VISIONS YOUTH WELLNESS CENTER DIRECTOR.

RECEIVING

UPON RECEIPT OF THE SIGNED INVOICE, THE RECEIVING OFFICIAL SHALL COMPLETE THE RECEIVING AND INSPECTION REPORT; THE RECEIVING AND INSPECTION REPORT, COMPLETED AND SIGNED BY THE RECEIVING

OFFICIAL SHALL BE SUBMITTED TO THE PAIHS FINANCIAL MANAGEMENT BRANCH.

PAYMENT

THE PAIHS FINANCIAL MANAGEMENT BRANCH IS DESIGNATED FOR PAYMENT PROCESSING. PAYMENT SHALL BE MADE AS CLOSE AS POSSIBLE TO, BUT NOT LATER THAN THIRTY (30) DAYS AFTER AN INVOICE CONTAINING THE INFORMATION SET FORTH IN THE INVOICING AND RECEIVING INSTRUCTIONS OF THE PURCHASE ORDER IS

RECEIVED IN THE PAIHS FINANCIAL MANAGEMENT BRANCH.