Instructions_to_Offerors.pdf

Combined solicitation/synopsis NOTICE TO CONTRACTOR:

This is a COMBINED SOLICITATION/SYNOPSIS for commercial items/service prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This solicitation has been prepared with the intent to award a Firm Fixed Price (FFP) contract, utilizing procedures under FAR Part 13. The proposed contract action is to provide ONLINE RECRUITMENT

SERVICES FOR PHYSICIANS AND/OR NURSES for the Indian Health Service Phoenix Area Office Southwest

Region. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The Request for Quotation (RFQ) number IHS1345706. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-88, 16 May

2016. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.

The North American Industry Classification System (NAICS) Code for this acquisition is 519130; Product

Service Code (PSC) is D317 – IT and Telecom – Web Based Subscription Service.

SERVICE ADDRESS: Phoenix Area Office

40 N Central Ave, Suite 504

Phoenix, AZ 85004

The Government will award a firm, fixed price contract resulting from this combined synopsis/solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered. The

Government will only consider firm fixed-price quotations.

Evaluation Factors/Criteria:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable (LPTA), using the following evaluation factors:

Technical, Past Performance, and

Price.

Technical and past performance, when combined, are SIGNIFICANTLY MORE IMPORTANT TO PRICE.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Government also intends to and reserves the right to make multiple awards as a result of this solicitation.

Offeror to be considered responsible shall have an updated data and information in System for Award

Management (SAM), FAR provision 52.212-3 Offeror Representations and Certifications-Commercial

Items (APR 2012). The provision can be submitted at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal

Numbering System (DUNS) number provided by Dun and Bradstreet is required to register.

Electronic submission of Quotes: Quotations shall be submitted electronically using via email to

Tochukwu.aniche@ihs.gov. Commercial rates sheets, quotes, past performance and technical data should also be attached.

Clauses and Provisions - This solicitation incorporates the following FAR and HHSAR Clauses and

Provisions:

52.204-7 System for Award Management (Jul 2013). Provision

52.204-13 System for Award Management - Maintenance (JUL 2013)

52.212-1 Instruction to Offerors-Commercial Items (APR 2014) Provision

52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2015)

52.212-4 Contract Terms and Conditions-Commercial Items (DEC 2014)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders-

Commercial Items (MAR 2015)

52.217-8 - Option to Extend Services - The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000):

mailto:Tochukwu.aniche@ihs.gov

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

52.219-28 Post Award Small Business Program Representation (APR 2012)

52.222-3 Convict Labor (JUN 2007)

52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JAN 2006) 52.222-21

Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2002)

52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)

52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C.)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O.

13513)

52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006)

52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Jul 2013)

52.229-3 Federal, State, and Local Taxes (Feb 2013)

HHSAR 352.202-1 Definitions (JAN 2006)

HHSAR 52.223-70 Safety and Health (JAN 2006)

HHSAR 352.224-70 Privacy (JAN 2006)

HHSAR 352.227-70 Publications and Publicity (JAN 2006)

Department of Health and Human Services Acquisition Regulation (HHSAR) (48 CFR Chapter 3) Clauses (Incorporated by Reference): http://farsite.hill.af.mil/vfhhsara.htm

NUMBER TITLE DATE

352.202-1 Definitions JAN 2006 352.222-70 Contractor Cooperation in Equal Opportunity Investigations JAN 2010 352.223-70 Safety and Health JAN 2006 352.224-70 Privacy Act JAN 2006 352.227-70 Publications and Publicity JAN 2006 352.237-70 Pro-Children Act JAN 2006 352.237-71 Crime Control Act-reporting of child abuse JAN 2006 352.237-72 Crime Control Act-requirement for background checks JAN 2006 http://farsite.hill.af.mil/vfhhsara.htm

352.242-71 Tobacco-Free Facilities JAN 2006

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil/VFFARa.htm (End of clause)

Tax Exempt Status

THE DEPARTMENT OF HEALTH AND HUMAN SERVICES, PHOENIX AREA INDIAN HEALTH SERVICE IS TAX

EXEMPT UNDER A.R.S. 42-5063 (C)(3)(a), 42-5067 (B)(1), 42-5065 (B)(2)(a), 42-5066 (B)(3)(a), 42-5074

(B)(7), 42-5071 (B)(2)(a), 42-5061 (A)(25)(a), AND 42-5159 (A)(13)(a), (b), (c) STATE OF ARIZONA

DEPARTMENT OF REVENUE.

Access Present Wage Determination at: http://www.wdol.gov/sca.aspx#O.