SOW_Facility_Maintenance_Services.pdf

Statement of Work for IHS Phoenix Area Facility Maintenance Services

1. PROJECT SUMMARY

The Contractor shall perform facility maintenance tests and inspections of healthcare facilities and housing, and to complete documentation for those tests and inspections. The services shall be provided to the Phoenix Area Indian Health Service (IHS) at IHS health care facilities located at various locations throughout Arizona, California, Nevada and Utah (See Attachment 1). Historically, a majority of the work required will be at remote locations. Much of the work performed under this contract is required for accreditation with the Joint Commission, Accreditation Association for Ambulatory Health Care (AAAHC), or other accrediting body, and as such has strict requirements for completion time frames, and performance standard.

2. SCOPE OF WORK

Contractor shall furnish all labor, material, equipment, supervision, and transportation required to perform the work to perform tests and inspections of healthcare facilities and to complete documentation of services as described in this contract. Contractor shall perform all work in accordance with the applicable National Fire Protection Association (NFPA), International Code Council (ICC) Standards and performed at intervals prescribed by the Government.

a. Perform specialized technical testing or evaluations associated with preventive maintenance practices on a variety of building systems or systems equipment. The specialized technical testing or evaluations may include:

1). Electrical Systems, infrared imaging and diagnostic electrical troubleshooting (Must be performed simultaneously to minimize risk and panel/breaker down-time)

2). Uninterruptable Power Supply Testing and Service

3). Automatic Transfer Switch Testing and Service

4). Building Envelope infrared imaging and diagnosis, testing and inspection

5). Plumbing System Testing and Inspection

6). Mechanical System Testing and Inspection

b. Perform services on the following in accordance with the Test and Inspection Schedule, which is subject to change (Attachment 2):

1). Emergency Power Systems:

i. Generators

ii. Transfer switches

iii. Monitoring panels and alarms

iv. Synchronizing Equipment

2). Electrical Systems

i. Main Service Entrance

ii. Distribution Panels

iii. Sub Panels

iv. Breakers

v. Switchgear

c. Forensic technical evaluations of noted deficiencies in government-owned or government-leased facilities, including:

1). Investigating problems or failures in building systems;

2). Recommending corrective action;

3). Preparing preliminary drawings or sketches and cost estimates for corrective actions;

4). Providing oversight of contractors, government or tribal employees engaged in making the corrections; and

5). Providing written reports

d. Review and inspect construction projects performed by contractors and provide a report of findings to the Contracting Officer’s Representative (COR). Review shall document contractors’ compliance with approved plans and specifications.

e. Review submittal materials and attend construction meetings, and report on meeting outcomes, as requested by the COR.

f. Develop and maintain files containing complete documentation of all project actions from initial development through project completion including evaluations, plans specifications testing, as-built drawings, photographs and final reports.

g. Provide written analysis of work performed by government or tribal employees.

h. Offer technical expertise to design and construction engineers; facilities managers and facilities operation and maintenance personnel.

i. Contractor shall complete all required documentation associated with all testing and inspection performed under this contract. This includes validation of and documentation of work performed by Government employees and/or other Contractors.

j. Contractor shall provide comprehensive review, investigation and assessment of issues involving NFPA codes associated, as directed by the COR.

k. Contractor shall perform code consulting, technical writing, complex troubleshooting and maintenance, and detailed investigations of the high voltage (120VAC-480VAC) systems at the IHS health care facilities.

l. Contractor shall receive and report maintenance activities through the IHS WebTMA database (login ID and password provided by IHS). Reports shall include results, attached documents, and hours worked. Ownership of these data/records remains with the IHS.

m. The Contractor shall identify unusual task problems with the COR, before taking action to resolve them.

n. The Contractor shall provide all basic tools necessary to perform the duties. The Government will provide any required specialized tools and equipment.

o. The Contractor shall follow established written guidelines and procedures (design standards, standard specifications, programmatic policies and regulations).

p. The Contractor shall perform field services including evaluation of existing deficiencies, design of minor repair projects, construction inspection and project management of contract work, and oversight of in-house construction projects.

q. The Contractor shall perform facilities-related services to include maintenance of building envelops, facility grounds, building interior structures, building systems, and electrical systems.

3. WORK HOURS

All site work shall be performed during normal duty hours which are 8:00 am to 5:00 pm, Monday through Friday. No on-site work shall be permitted outside normal duty hours or on Federal Holidays. Any deviation from these hours must be requested by the contractor 48 hours or more before the work period commences and authorized in writing by the COR. This requirement is due to the need for security of patients, government personnel and property. There must be a 'responsible government agent' on site when any contactor is present on IHS property.

4. QUALIFICATIONS

a. Professional qualifications necessary for satisfactory performance of required services, as stated in this Statement of Work. Each of these are required for performance, and therefore, required for award:

1). Have possessed a journeyman level electrical license issued by a state within the United State in the past.

2). The Contractor shall meet the following minimum qualifications:

ii. A minimum of three years full-time experience in all phases of construction or construction management. Experience shall include but not be limited to: concrete, framing, HVAC, electrical, plumbing, roofing and interior finishes.

iii. National Electric Code (NEC); Uniform Building Code (UBC); Life Safety Code (LSC);

Uniform Mechanical Code (UMC); and the Uniform Plumbing Code (UPC).

iv. The Contractor shall be physically able to climb ladders (up to 20 feet), enter crawl spaces, and carry equipment up to 40 pounds in total weight.

v. The Contractor shall have a demonstrated knowledge in reading and interpreting detailed construction plans and specifications.

1). Contractor must possess at least one certification or registration related to construction, inspection or operation and maintenance of facilities in the following specialties.

vi. Electrical Systems, infrared imaging;

vii. Water systems, backflow prevention device inspection and testing

viii. Fire Hydrant inspection and testing

ix. Fire Pump and/or motor inspection and service

x. Portable Fire Extinguishers and/or Kitchen Hood Extinguishers

xi. Medical Gas Alarm and Outlet Testing

xii. Home Inspections

xiii. Biological Containment Cabinets Testing and Service

xiv. Uninterruptable Power Supply Testing and Service

xv. Automatic Transfer Switch Testing and Service

xvi. Electrical Inspector

5. KEY PERSONNEL

a. Specialized experience, technical competence in the type of work required for any personnel identified as “Key Personnel” in the SOW.

1). Evidence of work performed on Hospital Electrical Systems including inspection via infrared imaging.

2). Evidence of ability to perform electrical troubleshooting and maintenance on live 480V electrical systems.

3). Evidence of familiarity and experience with applicable NFPA, ICC, and other codes and standards.

6. TRAVEL

a. Contractor is authorized travel as identified on approved Test and Inspection Schedule (Attachment 2). Any additional travel shall be coordinated and approved by the Contracting Officer’s Representative (COR) in advance of any travel.

b. The Government will reimburse the Contractor for allowable transportation, lodging, meals and incidental expenses in accordance with FAR 31.205-46--Travel Cost, and the Federal Travel Regulation (FTR), or company policy, whichever is most cost effective for the Government.

Reimbursements for lodging, meals, and incidental expenses may be based on either per diem or actual expenses, but will only be allowed to the extent that they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the FTR.

The current rates can be found at the following urls:

http://www.gsa.gov/portal/content/104877 and http://www.gsa.gov/portal/content/100715.

c. Contractor shall submit invoices for travel expense after the completing of travel before the last working day in each month. Invoices must include copies of all receipts and shall be submitted to the Contracting Officer’s Representative (COR) for approval.

http://www.gsa.gov/portal/content/104877 http://www.gsa.gov/portal/content/100715

7. MATERIALS

Contractor may be requested to purchase materials within the scope of this contract and be reimbursed at the invoiced amount. Contractor shall submit invoices for materials in accordance with FAR 31.205-26-- Material Cost, before the last working day in each month. Invoices must include copies of all receipts and shall be submitted to the Contracting Officer for approval.

Contract period of performance for the base year is projected to begin from 04/01/2017 thru 03/31/2018, with four (4) option years.

Attachment 1 – Phoenix Area Indian Health Service (IHS) Locations

San Carlos Service Unit San Carlos Medical Center 103 Medicine Way Road Peridot, AZ 85542

Bylas Health Center 101 Medical Dr.

Bylas, AZ 85530

Whiteriver Service Unit Whiteriver Indian Hospital - Fort Apache Indian Reservation P.O. Box 860 Whiteriver, AZ 85941-0860

Cibecue Health Center 2 West 3rd Street P.O. Box 80039 Cibecue, AZ 85911-0039

Phoenix Service Unit Phoenix Indian Medical Center (PIMC) 4212 North 16th Street Phoenix, AZ 85016-5319

Fort Yuma Service Unit Fort Yuma Health Center One Indian Hill Road Winterhaven, CA 92283

Colorado River Service Unit Parker PHS Indian Hospital 12033 Agency Road Parker, AZ 85344-7718

Supai Clinic - Havasupai Reservation 1 Main Street Supai, AZ 86435-5000 Coconino County, Arizona (This facility is in the bottom of the Grand Canyon. The only access to the facility is via helicopter, foot, or mule.)

Peach Springs Health Center 943 Hualapai Way Peach Springs, AZ 86434

Irene Benn Medical Center (Moapa Clinic) 10 Lincoln Street Moapa, NV 89025

Chemehuevi Health Clinic 1900 Palo Verde Havasu Lake, CA 92363

Keams Canyon Service Unit Hopi Health Care Center (HHCC) Hwy 246 Mile Marker 388 Polacca, AZ 86042

Keams Canyon Housing 107 S St Keams Canyon, AZ 86034

Uintah-Ouray Service Unit Fort Duchesne PHS Indian Health Center 6822 E. 1000 S.

Fort Duchesne, UT 84026

Elko Service Unit Southern Bands Health Center 515 Shoshone Circle Elko, NV 89801

Schurz Service Unit Walker River Paiute Tribe Health Clinic 1025 Hospital Rd Schurz, NV 89427

YRTC Service Unit Desert Visions Youth Wellness Center 198 Skill Center Rd Sacaton, AZ 85147

Nevada Skies Youth Wellness 104 Big Bend Ranch Road Wadsworth, NV 89442

Attachment 1 – Phoenix Area Indian Health Service (IHS) Locations

Attachment 2 – Testing and Inspection Schedule (subject to change)

Tag Description Interval Name Interval Next PM Date 40DV Electrical Panels Year 1 6/1/2017 40KC Elec Panel Year 1 7/30/2017 40MCD-Ft McDermitt Annual Electric Panel PM Year 1 6/1/2017 40NSF-Nevada Skies Annual Electric Panel PM Year 1 6/1/2017 40OW-Owyhee Annual Electrical Panel PM Year 1 6/1/2017 40PSF-Annual Electrical Panel PM Year 1 3/1/2017 40SCZ-Schurz Annual Electric Panel PM Year 1 6/1/2017 40WR Annual Automatic Transfer Switch PM Year 1 2/1/2017 40WR Electrical Panels Annual Inspection Year 1 11/1/2017 40YU Automatic Transfer Switches Year 1 2/1/2017 40YU Monthly Automatic Transfer Switches PM Month 1 1/1/2017 40YU-Monthly Emergency Generator PM Month 1 1/1/2017 U&O Electrical Panels Year 1 4/1/2017 Yuma Electrical Panels Year 1 3/1/2017