SOW_Fire_System_Services.pdf

Statement of Work for IHS Phoenix Area

Fire Systems Technical ServicesSpecialist

12/2021/2016

2.1. PROJECT SUMMARY

The Contractor shall perform tests and inspections on fire detection, alarm and extinguishing devices; and to complete documentation on those tests and inspections. The services shall be provided to the Phoenix Area Indian Health Service (IHS) at IHS health care facilities located at various locations throughout Arizona, California, Nevada and Utah (See Attachment 1). Historically, a majority of the work required will be at remote locations. The majority of work performed under this contract is required for accreditation with the Joint Commission, Accreditation Association for Ambulatory Health Care (AAAHC), or other accrediting body, and as such has strict requirements for completion time frames, and performance standard.

3.2. SCOPE OF WORK

Contractor shall furnish all labor, material, equipment, supervision, and transportation required to perform the work to perform tests and inspections on fire detection, alarm and extinguishing devices, access control, nurse call, closed circuit television, intrusion security; and to complete documentation of services as described in this contract. Contractor shall perform all work in accordance with the applicable National Fire Protection Association (NFPA), International Code Council (ICC) Standards and performed at intervals prescribed by the Government.

a. The Contractor shall perform the following services in accordance with the Test and Inspection Schedule, which is subject to change (Attachment 2):

1). Fire Alarm Systems:

a). Initiating Devices

i. Supervisory signal devices;

ii. Duct detectors, electromechanical releasing devices, heat detectors, manual fire alarm boxes and smoke detectors b). Occupant alarm notification devices including all audible and visual devices c). Off-premises Emergency Forces Notification transmission equipment d). Kitchen automatic fire extinguishing systems e). Carbon dioxide and other gaseous automatic fire extinguishing systems f). Water stand-pipe g). Fire and smoke dampers h). Automatic Smoke detection shutdown devices for air handling equipment i). Horizontal and vertical sliding and rolling fire doors

2). Fire Sprinkler Systems:

a). Flow devices b). Tamper devices c). Gauges d). Control valves e). Alarm valves f). Fire department connections g). Pressure reducing valves h). Sprinkler heads i). Pipes and fittings j). Fire risers k). Backflow preventers l). Notifying devices m). Fire alarm system interface n). Fire pumps o). Water storage tank high and low level alarms p). Water storage tank low water temperature alarms q). Main drain tests at all system risers

3). Access Control Systems:

a). Control panels and all associated programming and software b). Card reads c). Touch sense release mechanisms d). Request to exit devices e). Door strike units f). Alarm Contacts

4). CCTV Systems:

a). Digital video recording devices and all associated programming and software b). Fix and pan, zoom and tilt cameras c). Environmental equipment d). Power supplies

5). Security Systems:

a). Control panels and all associated programming and software b). Motion detection devices;

c). Alarm contact devices; and Audible annunciation devices.

6). Nurse Call systems:

a). Control panels and all associated programming and software b). Master controller units c). Patient, staff, bath and all associated stations d). Dome lights and annunciation devices

b. Contractor shall complete all required documentation associated with all testing and inspection performed under this contract. This includes validation of and documentation of work performed by Government employees and/or other Contractors.

c. The Contractor shall provide all basic tools necessary to perform the duties. Any specialized tools and equipment required for satisfactory performance of assigned tasks will be provided by the Government.

d. Contractor shall provide comprehensive review, investigation and assessment of issues involving NFPA codes associated, as directed by the Government.

e. Contractor shall perform code consulting, technical writing, complex troubleshooting and maintenance, and detailed investigations of the low voltage systems at the IHS health care facilities, as needed.

f. Contractor shall receive and report maintenance activities through the IHS WebTMA database (login ID and password provided by IHS). Reports shall include results, attached documents, and hours worked. Ownership of these data/records remains with the IHS.

g. Contractor shall perform assessments, troubleshooting, testing, inspection and documentation of integrated fire detection, alarm, and other systems. This may include validation and documentation of work performed by Government employees and other Contractors.

4.3. Existing Equipment

a. The following are the systems that are currently installed. Other systems may be installed in the future.

1). Fire Alarm a). Notifier b). Edwards System Technology (EST) c). Simplex Grinnell

2). Access Control a). Honeywell - WINPAK Pro PE

3). Nurse Call a). Jaron b). Ascom

4). Closed Circuit Television (CCTV) a). Panasonic b). Honeywell c). Vicon

5). Intrusion Security a). Honeywell – Ademcor Vista Security

5.4. WORK HOURS

a. All site work shall be performed during normal duty hours which are 8:00 am to 5:00 pm, Monday through Friday. No on-site work shall be permitted outside normal duty hours or on Federal Holidays. Any deviation from these hours must be requested by the contractor 48 hours or more before the work period commences and authorized in writing by the COR. This requirement is due to the need for security of patients, government personnel and property. There must be a 'responsible government agent' on site when any contactor is present on IHS property.

5. QUALIFICATIONS

a. Professional qualifications necessary for satisfactory performance of required services, as stated in this Statement of Work. Each of these are required for performance, and therefore, required for award:

1). NICET Level III Certification

2). Past State License for the following 3 disciplines: Fire Alarm, Fire Sprinkler, and Fire Suppression

3). Manufacturers’ Certificates from at least one manufacturer for each of the following system types: Access Control, Nurse Call, Closed Circuit Television (CCTV), Intrusion Security

4). Manufacturers’ Certificates from the following fire alarm manufacturers: SimplexGrinnell, EST, and Notifier

6. Key Personnel: KEY PERSONNEL

a. Specialized experience, technical competence in the type of work required for any personnel identified as “Key Personnel” in the PWS or SOW.

1). Evidence of work performed on Fire Alarm, Fire Sprinkler, Fire Suppression, Access Control, Nurse Call, Closed Circuit Television (CCTV), Intrusion Security

2). Evidence of familiarity and experience with applicable NFPA, ICC, and other codes and standards.

6.7. TRAVEL

a. Contractor is authorized travel as identified on approved Test and Inspection Schedule (Attachment 2). Any additional travel shall be coordinated and approved by the Contracting Officer’s Representative (COR) in advance of any travel.

b. The Government will reimburse the Contractor for allowable transportation, lodging, meals and incidental expenses in accordance with FAR 31.205-46--Travel Cost, and the Federal Travel Regulation (FTR), or company policy, whichever is most cost effective for the Government.

Reimbursements for lodging, meals, and incidental expenses may be based on either per diem or actual expenses, but will only be allowed to the extent that they do not exceed the maximum per diem rates in effect at the time of travel as set forth in the FTR.

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The current rates can be found at the following urls:

http://www.gsa.gov/portal/content/104877 and http://www.gsa.gov/portal/content/100715.

c. Contractor shall submit invoices for travel expense after the completing of travel before the last working day in each month. Invoices must include copies of all receipts and shall be submitted to the Contracting Officer’s Representative (COR) for approval.

7.8. MATERIALS

Contractor may be requested to purchase materials within the scope of this contract and be reimbursed at the invoiced amount. Contractor shall submit invoices for materials in accordance with FAR 31.205-26-- Material Cost, before the last working day in each month. Invoices must include copies of all receipts and shall be submitted to the Contracting Officer for approval.

Contract period of performance for the base year is projected to begin from 04/01/2017 thru 03/30/2018, with four (4) option years.

Formatted: Font: Bold http://www.gsa.gov/portal/content/104877 http://www.gsa.gov/portal/content/100715

Attachment 1 – Phoenix Area Indian Health Service (IHS) Locations

San Carlos Service Unit San Carlos Medical Center 103 Medicine Way Road Peridot, AZ 85542

Bylas Health Center 101 Medical Dr.

Bylas, AZ 85530

Whiteriver Service Unit Whiteriver Indian Hospital - Fort Apache Indian Reservation P.O. Box 860 Whiteriver, AZ 85941-0860

Cibecue Health Center 2 West 3rd Street P.O. Box 80039 Cibecue, AZ 85911-0039

Phoenix Service Unit Phoenix Indian Medical Center (PIMC) 4212 North 16th Street Phoenix, AZ 85016-5319

Fort Yuma Service Unit Fort Yuma Health Center One Indian Hill Road Winterhaven, CA 92283

Colorado River Service Unit Parker PHS Indian Hospital 12033 Agency Road Parker, AZ 85344-7718

Supai Clinic - Havasupai Reservation 1 Main Street Supai, AZ 86435-5000 Coconino County, Arizona (This facility is in the bottom of the Grand Canyon. The only access to the facility is via helicopter, foot, or mule.)

Peach Springs Health Center 943 Hualapai Way Peach Springs, AZ 86434

Irene Benn Medical Center (Moapa Clinic) 10 Lincoln Street Moapa, NV 89025

Chemehuevi Health Clinic 1900 Palo Verde Havasu Lake, CA 92363

Keams Canyon Service Unit Hopi Health Care Center (HHCC) Hwy 246 Mile Marker 388 Polacca, AZ 86042

Keams Canyon Housing 107 S St Keams Canyon, AZ 86034

Uintah-Ouray Service Unit Fort Duchesne PHS Indian Health Center 6822 E. 1000 S.

Fort Duchesne, UT 84026

Elko Service Unit Southern Bands Health Center 515 Shoshone Circle Elko, NV 89801

Schurz Service Unit Walker River Paiute Tribe Health Clinic 1025 Hospital Rd Schurz, NV 89427

YRTC Service Unit Desert Visions Youth Wellness Center 198 Skill Center Rd Sacaton, AZ 85147

Nevada Skies Youth Wellness 104 Big Bend Ranch Road Wadsworth, NV 89442

Attachment 1 – Phoenix Area Indian Health Service (IHS) Locations

Attachment 2 – Testing and Inspection Schedule (subject to change)

Tag Description Interval Name Interval Next PM Date 40BYF-Bylas Annual Fire Alarm PM Year 1 12/1/2016 40BYF-Bylas Clinic 5 year Fire Sprinkler PM Year 5 6/1/2021 40BYF-Bylas Clinic Annual Fire Sprinkler PM Year 1 6/1/2017 40BYF-Bylas Clinic Quarterly Fire Sprinkler PM Month 3 12/1/2016 40CRF Electrical Panels Year 1 3/1/2017 40CRF-Annual Fire Alarm Test & Inspection Year 1 12/1/2016 40CRF-Annual Fire Sprinkler test Year 1 6/1/2017 40CRF-Quarterly Fire Sprinkler test Month 3 12/1/2016 40DV 5 Year Fire Sprinkler Inspection all buildings Year 5 9/1/2021 40DV Annual Fire Alarm Inspection all buildings Year 1 9/1/2017 40DV Annual Fire Sprinkler Inspection all buildings Year 1 9/1/2017 40DV Quarterly Fire Sprinkler Inspection all buildings Month 3 12/1/2016 40FMF-Ft McDowell Annual Fire Alarm PM Year 1 4/1/2017 40FMF-Ft McDowell Clinic 5-year Fire Sprinkler PM Year 5 10/1/2020 40FMF-Ft McDowell Clinic Annual Fire Sprinkler PM Year 1 10/1/2017 40FMF-Ft McDowell Clinic Quarterly Fire Sprinkler PM Month 3 1/1/2017 40FMF-Ft Mohave Annual Fire Alarm PM Year 1 12/1/2016 40FMF-Ft Mohave Clinic Annual Fire Sprinkler PM Year 1 6/1/2017 40FMF-Ft Mohave Clinic Quarterly Fire Sprinkler PM Month 3 12/1/2016 40MCD-Ft McDermitt Annual Fire Alarm PM Year 1 8/1/2017 40MCD-Ft McDermitt Clinic 5-year Fire Sprinkler PM Year 5 8/1/2019 40MCD-Ft McDermitt Clinic Annual Fire Sprinkler PM Year 1 8/1/2017 40MCD-Ft McDermitt Clinic Quarterly Fire Sprinkler PM Month 3 2/1/2017 40MOF-Annual Fire Sprinkler PM - Clinic Year 1 10/1/2017 40MOF-Quarterly Fire Sprinkler PM - Clinic Month 3 1/1/2017 40MO-Moapa Clinic 5-year Fire Sprinkler PM Year 5 10/1/2020 40NSF-Nevada Skies 6 year Fire Damper test & Inspection Year 6 6/11/2020 40NSF-Nevada Skies Annual Fire Alarm PM Year 1 6/1/2017 40NS-Nevada Skies Annual Fire Sprinkler Year 1 6/1/2017 40NS-Nevada Skies Quarterly Fire Sprinkler Month 3 12/1/2016

Tag Description Interval Name Interval Next PM Date 40OW-Owyhee 5 year Fire Sprinkler PM Year 5 5/1/2019 40OW-Owyhee Annual Fire Alarm PM Year 1 5/1/2017 40OW-Owyhee Annual Fire Sprinkler PM Year 1 5/1/2017 40OW-Owyhee Quarterly Fire Sprinkler PM Month 3 2/1/2017 40PIF-Behavorial Health Annual Fire Alarm Test & Inspection Year 1 1/1/2017 40PIF-Bldg 1 NIH and 238 Dental Annex Annual Fire Alarm Test & Inspection Year 1 1/1/2017 40PIF-Bldg 1 NIH 5 year Fire Sprinkler Test & Inspection Year 5 7/1/2019 40PIF-Bldg 1 NIH Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Bldg 1 NIH Quarterly Fire Sprinkler Test & Inspection Month 3 1/1/2017 40PIF-Dental Annex 5 year Fire Sprinkler Test & Inspection Year 5 7/1/2019 40PIF-Dental Annex Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Dental Annex Quarterly Fire Sprinkler Test & Inspection Month 3 1/1/2017 40PIF-Dental Modular Annual Fire Alarm Test & Inspection Year 1 1/1/2017 40PIF-Dental Modular Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Dental Modular Quarterly Fire Sprinkler Test & Inspection Month 3 1/1/2017 40PIF-Main Hospital 5 year Fire Sprinkler Test & Inspection Year 5 7/1/2021 40PIF-Main Hospital Annual Fire Alarm Test & Inspection Year 1 1/1/2017 40PIF-Path Lab Annual Fire Alarm Test & Inspection Year 1 1/1/2017 40PIF-Path Lab Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Path Lab Quarterly Fire Sprinkler Test & Inspection Month 3 1/1/2017 40PIF-Peds Annual Fire Alarm Test & Inspection Year 1 1/1/2017 40PIF-Peds Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Peds Quarterly Fire Sprinkler Test & Inspection Month 3 1/1/2017 40PIF-PIMC Hospital Quarterly Fire Sprinkler PM Month 3 1/1/2017 40PIF-PIMC Main Hospital Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Primary Care Annual Fire Alarm Test & Inspection Year 1 1/1/2017 40PIF-Primary Care Clinic Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Primary Care Quarterly Fire Sprinkler Test & Inspection Month 3 1/1/2017 40PIF-Speciality Services Clinic Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Specialty Services 5 year Fire Sprinkler Test & Inspection Year 5 7/1/2019 40PIF-Specialty Services Annual Fire Alarm Test & Inspection Year 1 1/1/2017

40PIF-Specialty Services Quarterly Fire Sprinkler Test & Inspection Month 3 1/1/2017 40PIF-Warehouse 5 year Fire Sprinkler Test & Inspection Year 5 7/1/2019 40PIF-Warehouse Annual Fire Alarm Test & Inspection Year 1 1/1/2017 40PIF-Warehouse Annual Fire Sprinkler Test & Inspection Year 1 7/1/2017 40PIF-Warehouse Quarterly Fire Sprinkler Test & Inspection Month 3 1/1/2017 40PSF-Annual Fire Alarm PM Year 1 7/1/2017 40PSF-Annual Fire Sprinkler PM - Clinic Year 1 1/1/2017 40PS-Quarterly Fire Sprinkler PM - Clinic Month 3 1/1/2017 40SCF-Apartments Annual Fire Sprinkler PM Year 1 6/1/2017 40SCF-Apartments Quarterly Fire Sprinkler PM Month 3 12/1/2016 40SCF-EMS Bldg. Annual Fire Alarm Test & Inspections (New Hospital) Year 1 6/1/2017 40SCF-EMS Bldg. Annual Fire Sprinkler Test & Inspection (New Hospital) Year 1 12/1/2016 40SCF-EMS Bldg. Quarterly Fire Sprinkler Test & Inspection (New Hospital) Month 3 12/1/2016 40SCF-Hospital Annual Fire Sprinkler PM Year 1 6/1/2017 40SCF-Hospital Quarterly Fire Sprinkler PM Month 3 12/2/2016 40SCF-Main Hospital Annual Fire Alarm Test & Inspection (New Hospital) Year 1 6/1/2017 40SCF-Public Health Bldg. Annual Fire Alarm Test & Inspections (New Hospital) Year 1 6/1/2017 40SCF-Public Health Bldg. Annual Fire Sprinkler Test & Inspection (New Hospital) Year 1 12/1/2016 40SCF-Public Health Bldg. Quarterly Fire Sprinkler Test & Inspection (New Hospital) Month 3 12/1/2016 40SCF-Quarters Bldgs. Annual Fire Sprinkler Test & Inspection (New Hospital) Year 1 12/1/2016 40SCZ-Schurz Annual Fire Alarm System Test Year 1 6/1/2017 40SCZ-Schurz Annual Fire Sprinkler PM Year 1 6/1/2017 40SCZ-Schurz Five Year Fire Sprinkler PM Year 5 6/1/2020 40SCZ-Schurz Quarterly Fire Sprinkler PM Month 3 12/1/2016 40UO Annual Fire Alarm test of the Clinic Year 1 8/1/2017 40UO Annual Fire Alarm test of the Wellness Center Year 1 8/1/2017 40UO-5 Year Fire Sprinkler for Clinic Year 5 11/1/2021 40UO-Annual Fire Sprinkler for Clinic Year 1 8/1/2017 40UO-Annual Fire Sprinkler for Wellness Center Year 1 8/1/2017 40UO-Quarterly Fire Sprinkler for Clinic Month 3 2/1/2017 40UO-Wellness Center Quarterly Fire Sprinkler for Clinic Month 3 2/1/2017

40WR Annual Fire Alarm Test and Inspection Year 1 5/1/2017 40WR Apartments Annual Fire Sprinkler test and inspection Year 1 11/1/2017 40WR Apartments Quarterly Fire Sprinkler test and inspection Month 3 2/1/2017 40WR Cibecue 5 year Fire Sprinkler test and inspection Year 5 11/1/2020 40WR Cibecue Annual Fire Alarm Year 1 5/1/2017 40WR Cibecue Annual Fire Sprinkler test and inspection Year 1 11/1/2017 40WR Cibecue Quarterly Fire Sprinkler test and inspection Month 3 2/1/2017 40WR Hospital 5 year Fire Sprinkler PM Year 5 11/1/2021 40WR Hospital Annual Fire Sprinkler test Year 1 11/1/2017 40WR Quarterly Fire Sprinkler Test Month 3 2/1/2017 40WRF - Specialty Services Bldg 5-year Fire Sprinkler Test Year 5 2/1/2021 40WRF - Specialty Services Bldg Annual Fire Sprinkler Test Year 1 11/1/2017 40WRF - Specialty Services Bldg Quarterly Fire Sprinkler Test Month 3 2/1/2017 Annual Fire Alarm System Test Year 1 12/1/2016 Fire Alarm, Annual PM, Ft Yuma Year 1 2/1/2017 Fire Sprinkler, Annual PM, Ft Yuma Health Care Center Year 1 8/1/2017 Fire Sprinkler, Quarterly PM, Ft Yuma Health Care Center Month 3 2/1/2017 Hopi 5 Year Fire Sprinkler Inspection - Hospital Year 5 6/1/2021 Hopi 5 year Fire Sprinkler Inspection 4-plex Year 5 12/1/2020 Hopi 5 year Fire Sprinkler Inspection Body Hold and Warehouse Year 1 12/1/2016 Hopi Annual Fire Sprinkler Inspection - Hospital Year 1 6/1/2017 Hopi Annual Fire Sprinkler Inspection 4-plex Year 1 6/1/2017 Hopi Annual Fire Sprinkler Inspection Body Hold and Warehouse Year 1 6/1/2017 Hopi Hospital Quarterly Fire Sprinkler Inspection Month 3 12/1/2016 Quarterly Fire Sprinkler Inspection 4-plex Month 3 12/1/2016 Quarterly Fire Sprinkler Inspection Body Hold & Warehouse Month 3 12/1/2016