IHS-SS-23-1477795.docx

Sources Sought: Indian Health Service (IHS) CHAP Graphics Facilitator Sources Sought Number: IHS-SS-23-1477795 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE).

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 561920 (Event and Meeting Planning Services). Other relevant NAICS codes will be considered based on responses received.

A. Background/Purpose Objectives:

The Indian Health Service (IHS) Health Education program is planning to hire a contractor to develop a visual representation through graphic recording of cross-cutting priorities with key stakeholders of an IHS national CHAP workgroup for the in person on site meetings along with written meeting minutes. Ten additional meetings will be held whereas an official record of the proceedings of the meetings will be recorded in a written agreed upon format by the contractor and the project officer for IHS and this project.

The CHAP TAG is a workgroup that is charged with providing subject matter expertise, program information, innovative solutions and advice to the IHS to establish a National Community Health Aide Program. The CHAP TAG meetings are held monthly and due to the pace of the meetings and the topics discussed it is necessary for IHS to contract for meeting recorders. A graphic recorder will be used at in person meetings.

B. Period of Performance

a. One base and two one-year Option periods

C. Capability Statement/Information:

Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts.

2. Information in sufficient detail of the respondent’s (a) current capability and capacity to provide deliverable; (b) proof of license ownership or distribution, if any; (c) any relatable experience and past performance; and (d) examples of prior completed Government contracts and other related information.

3. The respondents’ DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 561920, or comparable NAICS.

4. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.

5. The capability statement shall not exceed 3 single-sided page (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11 inch paper size, and 1 inch top, bottom, left and right margins.

6. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner.

D. Closing Statement

Point of Contact: Natalie Phillips, Contract Specialist at Natalie.Phillips@IHS.gov or Valerie Heart Broker, Contracting Officer at Valerie.HeartBroker@ihs.gov . Must include Sources Sought Number IHS-SS-23-1477795 in the Subject Line. The due date for receipt of statements is June 28, 2023, 5:00 p.m. Eastern Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.