IHS_Sources_Sought_IHS1529732_2026-08-07.pdf

SOURCES SOUGHT NOTICE — BUY INDIAN ACT

Oklahoma City Area Office · Notice ID IHS1529732

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, the Indian Health Service (IHS) must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Service (IHS) requirement for Laundry Services for the Lawton Indian Hospital and Anadarko Indian Health Clinic. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company's capability, experience, and ability to provide all management, supervision, quality control, labor, facilities, tools, equipment, linen, transportation, scales and supplies (example: laundry detergent, scrubs, rugs, packaging and labeling materials, dry cleaning solutions, etc.) necessary to perform laundry and dry cleaning services to include pick-up of soiled laundry and delivery of clean laundry for the Lawton Indian Hospital (LIH) and the Anadarko Indian Health Center (AIHC). The place of performance is Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507.

Applicable NAICS Code: 812331 — Linen Supply (small business size standard: $40.0 million). Product Service Code (PSC): 8305.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company socioeconomic status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, telephone number(s), and website address.

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with Government representatives.

f. CAGE Code.

g. Tax ID.

h. Date submitted.

i. Applicable company GSA Schedule number or other available procurement vehicle.

j. Company's System for Award Management (SAM) registration status. All respondents must register in SAM at https://www.sam.gov/.

k. Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a Government Point of Entry (GPE). However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice IHS1529732 in the subject line. Responses must be submitted via email to the Contract Specialist, Mary Ann Yocham at maryann.yocham@ihs.gov no later than 2:00 PM CST on August 14, 2026.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is 5 pages.

Attachments:

1. Buy Indian Act Indian Economic Enterprise Representation Form

2. Statement of Work (SOW)

Department of Health and Human Services Indian Health Service

Lawton Indian Hospital

Statement of Work Laundry Services

1. PURPOSE OF THE PROJECT

The Lawton Indian Hospital (LIH), Indian Health Services (IHS) has a requirement for laundry services for the Lawton Indian Hospital and Anadarko Indian Health Center. When the hospital was first established, no laundry facilities were included, so these services have always been contracted. This service is required to provide clean linen for patients during their treatment and recuperation and for employees for the performance of their duties.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide laundry services to include; providing items, pickup of soiled laundry and delivery of clean laundry.

2.1. Specific Requirements. The Contractor shall provide all management, supervision, quality control, labor, facilities, tools, equipment, linen, transportation, scales and supplies (example: laundry detergent, scrubs, rugs, packaging and labeling materials, dry cleaning solutions, etc.) necessary to perform laundry and dry cleaning services to include pick-up of soiled laundry and delivery of clean laundry for the Lawton Indian Hospital (LIH) and the Anadarko Indian Health Center (AIHC).

2.2. The Contractor’s performance will be evaluated in accordance with the standards set forth in the Performance Matrix. Specific tasks include:

2.2.1. Pick-up and Delivery: The Contractor shall coordinate all laundry pick-up and delivery schedules with the hospital representative.

Scheduled Pick-up and Delivery:

LAWTON INDIAN HOSPITAL

The Contractor shall pick-up soiled laundry from a designated pick-up area and deliver clean laundry to a designated delivery area at LIH, Monday through Friday, excluding holidays, between the hours of 7:00 a.m. and 5:00 p.m. The Contractor shall ensure that all soiled laundry picked up is laundered or dry cleaned and delivered the following delivery day. The Contractor shall not retain any laundry.

ANADARKO INDIAN HEALTH CENTER

The Contractor shall pick-up soiled laundry from a designated pick-up area and deliver clean laundry to a designated delivery area at the Anadarko Indian Heath Center, Monday through Friday, including holidays if necessary (as directed by Housekeeping Supervisor), between the hours of 8:00 a.m. and 4:00 p.m. The Contractor shall ensure that all soiled laundry picked up is laundered and delivered the following delivery day.

AIHC Rental Linen to include Laundry Service for the following:

• 40 – 24” microfiber dust mops

• 450 – 18” microfiber mop pads

• 4 – microfiber string mops

• 22 – 4x6 Floor Mats, every week

The contractor shall record the number of pounds of clean linen and the government representative will verify the amount. The contractor shall provide the tickets and furnish the government one copy. Pickup/delivery shall be completed while the hospital is occupied and operational.

Pickup/delivery may be required to be performed during and before normal working hours.

Normal working hours are Monday-Friday from 8:00 a.m. to 4:00 p.m.

Non-Scheduled Delivery: The Hospital Representative is authorized to contact the Contractor to report missing laundry items and request a non-scheduled delivery. The cost of a non-scheduled delivery, and any impact costs, shall be borne by the Contractor.

Holiday Delivery: The contractor shall coordinate holiday deliveries with the Hospital Representative.

2.2.2. Laundering Process: The Contractor shall sort and wash laundry to maintain color and durability of laundered items in accordance with industry standards.

The Contractor shall consider manufacturer’s recommendations (if available) in selecting appropriate laundering processes, products and procedures based on fabric content and nature of soil to ensure cleanliness, soil and stain removal, color and durability.

The Contractor shall select laundering processes products and procedures that comply with all applicable federal, state and local standards of health and safety regulations pertaining to healthcare laundry and facilities.

Standard Precautions: The Contractor shall handle all soiled laundry as if potentially contaminated with blood or body fluids, as defined by the Centers for Disease Control and Prevention (CDC). See definition 2.33.

The Contractor shall ensure LIH and AIHC’s laundry is completely separated from all other laundry during processing.

Re-performance: As allowed by FAR 52.212-4(a), Contract Terms and Conditions for Commercial Items, Inspection/Acceptance, the Government may require re-performance of nonconforming services at no increase in contract price. Item(s) shall be re-cleaned and returned to the same exchange point the next scheduled normal delivery day. The contractor shall ensure item(s) re-cleaned are separated from other cleaned laundry and identified as “re-cleaned” by a label or tag marked “re-cleaned,” and include the date and load number with which the items were originally returned. The weight of the returned items shall be deducted from the total daily weight on the day the discrepancy was noted.

2.2.3. Finished Laundry: The Contractor shall ensure all finished laundry is clean, dry, folded, and pressed (as needed). The Contractor shall replace broken or missing buttons, zippers or snaps, and mend torn items according to color and material. The contractor shall repair, at his expense, all damages to LIH or AICH’s linen which occur while in custody of the contractor, to include rips, tears, holes, open seams, replacement of buttons, and repair of replacement of broken zippers according to color and material. Items shall be repaired and returned to use within three (3) working days. The unserviceable condition of each individual garment shall be noted, by the contractor, on the delivery ticket. The contracting officer’s representative will determine if items will be replaced or repaired when damaged due to contractor’s negligence. The contractor shall pay the Government the exact replacement cost of the item for lost or damaged articles.

The Contractor shall prevent contamination of finished laundry.

The Contractor shall ensure no two articles are folded together.

The Contractor shall ensure that machine and hand finished articles are smooth, without wrinkles, and the original shape and dimension are retained.

The Contractor shall collect and return articles damaged beyond repair or otherwise no longer serviceable items that are owned by the specific medical facility in separately marked bundles to the government. Owned article are those that the contract does not provide. Designated bundles shall be marked “Unserviceable – Attention EVS Personnel” and returned to the specific medical facility for disposal.

Any large discrepancy of missing items shall be delivered by the contractor no later than 1 business day after notification from EVS supervisor (i.e. no wash clothes returned). Any small amount of missing items will be returned on the next regularly scheduled delivery at no additional cost to the government. However, if any articles are missing for 15 days or longer, these items will be considered lost and the contractor shall reimburse the government the exact replacement cost of the item(s).

2.2.4. Packaging: The Contractor shall group, package, label, and place all finished laundry in linen carts to prevent contamination during transportation and delivery to the specific medical facility.

The Contractor shall ensure finished laundry is:

Grouped by type of article(s) e.g. sheets, pillowcases, blankets, patient gowns, surgery scrubs.

Packaged and labeled to identify contents type or articles, unless clear plastic wrap is used and the type of laundry is obvious.

Placed in linen carts that are lined with a disposable liner and sealed at the top to protect the finished laundry and packaging from contamination.

Laundry from each department will be clearly labeled so the Contractor can return laundered items to the proper location.

2.2.5. Reporting Requirements:

Delivery Ticket: The Contractor shall provide the hospital representative with a delivery ticket for each delivery made.

The contractor’s invoice shall be adjusted by the Contractor to reflect re-performed work directed in accordance with FAR Part 52.214-2(a).

The Contractor shall provide the Project Officer with a copy of the laundry wash formulas (including time and temperature specifications), drying specifications, linen processing schedule, and the most current facility ventilation report prior to the start of the contract. The Contractor shall notify the Project Officer when a formula, specification, or schedule changes.

3. PERIOD OF PERFORMANCE

Period of Performance of 09/01/2026 – 08/31/2027

4. LEVEL OF EFFORT

4.1. The contractor shall provide linens, scrubs, etc. in accordance with the quantities listed in the pricing sheet.

4.2. The contractor shall provide a total contract that includes potential loss, destruction, or wear.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.- (Security Clearance for on-site human services)

5.2. The US PHS Lawton Indian Hospital and Anadarko Indian Health Center are tobacco/smoke free environments (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Indian Health Service official, presenting valid identification, smoking restriction and any safety procedures.

At the end of each workday each vendor personnel are to sign out with the designated point of contact.

The contractor shall not disclose or cause to disseminate any information concerning operations of Lawton Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions.

5.3.1.All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2.Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3.Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6.4.Contractor Qualifications and Standards:

6.4.1. The contractor must be in compliance with the following standards and documentation:

6.4.1.1. Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Surveillance, Prevention, and Control of Infection Standard. www.jcaho.org

6.4.1.2. Centers for Disease Control “Recommendations for Isolation Precautions in Hospitals” www.cdc.gov/ncidod/hip/isolat/isopart2.htm

6.4.1.3. Centers for Disease Control and Prevention “Guidelines for Laundry in Healthcare

Facilities”.

6.4.1.4. Occupational Health and Safety Administration Regulations.

6.4.1.5. Must possess Healthcare Linens Accreditation Council (HLAC) certification and provide annual certificate.

6.4.2. The contractor will be required to provide documentation to show compliance with the above standards and certifications.

6.4.3. Contractor shall abide by all Safety and Infection Control Policies and Procedures of the Lawton

Indian Hospital and Anadarko Indian Heath Center.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply curtains to be cleaned.

7.1.1. There is no other Government property to be provided. All other scrubs, rugs, etc will be provided by the contractor.

7.2. Protection of Government Buildings, Equipment, and Vegetation: The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation.

If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs.

If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

http://www.jcaho.org/ http://www.cdc.gov/ncidod/hip/isolat/isopart2.htm

8.1.Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: all facilities, equipment, transportation, scales and supplies (example: laundry detergent, packaging and labeling, materials, dry cleaning solutions, etc.).

8.2.Facility Requirements: The Contractor’s facility shall meet the requirements of the most current edition of American Institute of Architects, “Guidelines for Design and Construction of Hospital and Health Care Facilities” that pertains to hospital laundry facilities and sanitizing carts throughout the term of this contract. The Contracting Officer shall approve any exceptions.

8.3.Facility Inspections: The Government reserves the right to conduct inspections of the contractor’s laundry facilities as required by JCAHO Infection Control Standards.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

Performance Task Indicator

Standard

The Contractor shall provide laundry services.

Pick-up and Delivery Schedule (ref:

Paragraph 5.1)

100% of soiled and finished laundry picked up and delivered within delivery schedule.

Finished Laundry (ref: paragraph 5.2) 100% color (except mop heads), size and durability maintained.

Finished Laundry (ref: paragraph 5.3)

100% of finished laundry is clean, dry, folded, and pressed in accordance with industry standards. Broken or missing buttons, zippers or snaps replaced and torn items mended.

Packaging (ref: Paragraph 5.4)

100% of finished Laundry is grouped, packaged, labeled, and place in linen carts to prevent contamination during transportation and delivery.

Laundry weight

100% accuracy of all laundry weight on correctly calibrated scales.

Delivery ticket Delivery ticket with all deliveries.

Department Supervisor Signature:

Administrative Officer Signature:

ESTIMATED ANNUAL PRICE / ITEM TOTAL

IV Gown 15,600 Bariatric IV Gown 7,800 Mammography Cape 5,200 Small Pediatric Gown 1,040 Medium Pediatric Gown 1,040 Large Pediatric Gown 1,040 Thermal Blanket 46,800 Pillow Case 20,800 Flat Sheet 15,600 Draw Sheet 20,800 White Fitted Sheet 6,240 Blue Stretcher Sheet 4,160 Green Stretcher Sheet 36,400 4x6 90 Mat 3,744 4x6 Logo Mat 312 Microfiber String Mop 1,040 Dust Mop 24" 2,080 Dust Mop 36" 6,240 11" Microfiber Flat Mop 6,240 18" Microfiber Flat Mop 208,000 Bath Towel 26,000 Microfiber Towel 208,000 Surgical Towel 10,400 Hand Towel 26,000 Terry Towel 3,120 Wash Cloth 26,000 Scrub Pant 13,624 Scrub Top 13,624 Scrub Jacket 13,624 CC Curtain 52 Energy 52 Environmental 52 Budget Protection 52

Microfiber Dust Mop 24" 2,080 Microfiber Mop Pad 18" 23,400 Microfiber String Mop 208 4x6 Floor Mat 1,144

ANADARKO INDIAN HEALTH CLINIC - MATERIAL LIST

LAWTON INDIAN HOSPITAL - MATERIAL LIST

DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number