IFQ25253-008 - Ketchikan As Needed Electrical Services Quote Documents.pdf

STATE OF ALASKA

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

SOUTHCOAST REGION

MAINTENANCE & OPERATIONS

QUOTE DOCUMENTS

PROJECT: Ketchikan As Needed Electrical Services

CONTRACT NO.: IFQ25253-008

Up to date and additional information is available on the web at (http://dot.alaska.gov). Under the Section called “Find it Fast!,” select DOT&PF Public Notices. Look through the section called “Procurement” for the Invitation to Quotes

AS-ADVERTISED DATE: 4/4/2025

http://dot.alaska.gov/

TABLE OF CONTENTS

1. Special Notice to Bidders (1 Page)

2. Invitation for Quotes (3 Pages)

3. Bid Notices

Required Documents (1 Page)

4. Forms

Bid Schedule (1 page) Quote Submittal (1 Page) Alaska Veteran’s Preference Affidavit (1 Page) Military Skills Preference Certification (2 Pages) Alaska Bidder Preference Certification (1 Page)

Award Forms Construction Contract (2 Pages)

5. Contract Specifications

Scope of Work (1 page) Contract Technical Specifications (22 Pages)

SPECIAL NOTICE

TO

BIDDERS

1.) The bidder shall [MUST] have a valid Alaska business license at the time the contract is awarded. To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time designated in the invitation for quotes for quote opening. Bidders are required to submit evidence of a valid Alaska Business License in accordance with AS 43.70.020 and 12 AAC 12.020.

2.) The bidder must be registered as an Electrical Administrator or employ a person whose Electrical Administrator’s license is assigned to the bidder at the time designated for bid opening. This requirement cannot be met by a subcontractor.

3.) No bid bond, payment bond or performance bond are required for this project.

(Rev. 3/25 - M&O)

Form SPC-001 Page 1 of 3 Revised 3-2014

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

INVITATION FOR QUOTES FOR

A SMALL PROCUREMENT

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No.: Ketchikan As Needed Electrical Services;

IFQ25253-008

Location: Ketchikan, Alaska

Procurement Agency and Address:

State of Alaska, DOT&PF 6860 Glacier Highway, Juneau, AK 99801, or_ P.O. Box 112506 Juneau, AK 99811-2506

Procurement Officer: Christopher Goins, P.E. Date of Issuance: 04/4/2025

DESCRIPTION OF WORK, REQUIRED COMPLETION DATE, LISTING OF ATTACHMENT:

Perform as-needed maintenance and repair of street light luminaire, signal light luminaire and non-mandatory electrical services as defined in the Scope of Work and located in the Juneau, Alaska area unless otherwise designated in accordance with the contract documents. The State may opt to offer renewal of this contract for Three (3) additional one (1) year periods.

This is a Federal-Aid State Funded contract. The completion date for this work is 06/30/2026

The Project cost estimate is: under $10,000 $10,000 - $50,000 $50,001 - $100,000 $100,001 - $200,0001,2

1. Quotes in excess of $200,000 will be deemed non-responsive. 2. Any project in excess of $100,000 must be bonded.

Davis-Bacon Wages (Title 36.05): are are not required on this project.

The following insurance coverages are required: Workers Comp General Liability Automobile

Bonding Requirements: Any project in excess of $100,000 must be bonded.

The undersigned proposes to furnish Payment Bond in the amount of 50% and Performance Bond in the amount of 50% (of the contract), as surety conditioned for the full, complete and faithful performance of this contract. (See Bid Bond Sheet 25D-14, Payment Bond SPC-005 and Performance Bond SPC-006 forms.)

Quotes for furnishing all labor, equipment and materials and performing all work for the above Project are invited. To be eligible for consideration, quotes must be received before 2:00 pm local time on the 23rd day of April, 2025. Late quotes cannot be accepted.

Disadvantaged Business Enterprises (DBE's) may submit quotes and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an Award which results from this invitation. Any errors, omissions, or questions pertaining to solicitation procedures or Project requirements, requests for additional documents, or inquiries pertaining to site conditions or scheduled visits must be made to:

Name: Alex Guthrie , at: 6860 Glacier Highway, Juneau, AK 99801 Title: M & O Superintendent , Telephone: (907) 487-4512; Fax: (907) 465-4238 Applicable provisions of AS 36.30 and 2 AAC 12 govern this solicitation.

SUBMITTAL OF QUOTES: Quotes for this Project must be submitted in the manner noted below. All Offerors must familiarize themselves with the Instructions to Offerors, page 2 of this form, prior to submitting their quote.

- VERBAL QUOTES SHALL BE GIVEN TO

AT THE ABOVE NOTED TELEPHONE NUMBER, PRIOR TO THE STATED DEADLINE. (See above Bonding Requirements.)

- WRITTEN QUOTES, INCLUDING AMENDMENTS OR WITHDRAWALS, MUST BE RECEIVED PRIOR

TO THE ABOVE NOTED DEADLINE. QUOTES MUST BE SUBMITTED ON FORM SPC-002, QUOTE SUBMITTAL, ATTACHED. (See above Bonding Requirements.)

Written quotes may be submitted by Fax, hand delivered, or mailed in a sealed envelope. Confidentiality is only assured for sealed quotes. Mailed quotes must allow time for delivery and the envelope must be marked as follows:

Quote for Project:

Name: Ketchikan Electrical Services Number: IFQ25253-008 Attn: Michael Brown Contracts Officer__________ Fax: 907-465-4238______________________________ Email: srdotpfcontracts@alaska.gov

Procurement Agency Address:

State of Alaska, DOT & PF______________________ 6860 Glacier Highway__________________________ Juneau, AK 99801_____________________________

Quote amendments or withdrawals must be made in writing to the individual of the Procurement Agency receiving the quotes, and must be received prior to the time for quote submittal.

mailto:Michael.brown@alaska.gov

Form SPC-001 Page 2 of 3 Revised 3-2014

INVITATION FOR QUOTES FOR

A SMALL PROCUREMENT

(CONSTRUCTION RELATED)

The State of Alaska desires that all Offerors submitting quotes on construction contracts are given a fair and equal opportunity to compete. Offerors are required to follow these instructions:

REVIEW THE PROJECT DOCUMENTS: Most construction Projects in excess of $1,000 will have some type of written documentation prepared expressly for the Work. If you are asked to submit a quote and no written information has been provided, you should ask the procurement Agency for written documentation. If the scope of services have been described to you verbally, and you are selected for Contract Award, you must ensure that the information of the services to be performed (scope of work) is put in writing prior to accepting the Contract. When providing a Quote, carefully review and consider all materials related to the solicitation and work of the contract. By submitting a quote the Offeror warrants that they are familiar with the Project requirements, have visited or otherwise examined the site, and are aware of the conditions to be encountered. Offeror's can verify the contents and completeness of their quote documents by contacting the procurement Agency individual named on the front of this form.

SUBMITTING THE QUOTE: The Quote must be submitted in one of the following formats as called for in the Invitation:

1. ORALLY - if a verbal quote is solicited, the Offeror must provide, in addition to their quote amount and mailing address -- (1) their valid Alaska Business License number, (2) if applicable, a valid Contractor's Registration number, (3) their status as an Alaskan Bidder (Offeror), (4) their intended use of Alaskan products, (5) the carrier's name and policy number for their Workers' Comp Insurance (or a statement of sole proprietorship, if applicable), and (6) the Employer (Tax) Identification Number or Social Security Number. The Procurement Agency will enter this information on the quote schedule.

2. WRITTEN - if a written quote is solicited, the Offeror must complete, in ink or typewritten, the Small Procurement Quote Submittal, Form SPC-

002. Failure to acknowledge receipt of addenda or to execute the form correctly and completely may disqualify the quote.

NOTE: The Department of Labor requires an Offeror to be licensed and registered for the required type of work prior to submitting a quote. If the procurement Agency determines the Offeror is improperly registered or licensed, their quote may be deemed nonresponsive.

SUBCONTRACTOR LISTING: Subcontractors intended to be utilized on this contract must be listed in the response to the solicitation. Work shall not be awarded to any subcontractor without prior approval from the procurement Agency. Subcontractors may be added or removed only as approved by the procurement Agency.

DETERMINATION OF THE LOWEST RESPONSIBLE QUOTE AND CONTRACT AWARD: Following receipt and determination of all responsive oral, written or sealed quotes, the procurement Agency will compare the quotes and determine the lowest Offeror. If the procurement Agency discovers a discrepancy between the unit price amount and the extended amount; the unit price amount will prevail. Conditioned quotes, unless expressly requested, will not be considered. When the quote schedule is composed of a basic amount with alternates, the procurement Agency will base its determination of the low quote and the amount of the Contract Award solely upon those quotes, basic and alternates, that are priced within the extent of available construction funds. Alternates will be considered for Award in the order listed, except that if the order of Offerors is not affected, the Award may include any combination of funded alternates, or none, as may be in the best interest of the procurement Agency.

When determining the lowest quote, the procurement Agency will also give a 5% Alaska Offeror's preference and an appropriate Alaska Products preference to quotes designating the applicability of a preference. To qualify for the Offeror's preference (per AS 36.30.170) the Offeror must (1) hold a current Alaska Business License, (2) submit the quote under the name appearing on the license, (3) have staffed and maintained a place of business within Alaska for the previous six months and (4) be incorporated or qualified to do business under the laws of the State. In addition, if the Offeror is a partnership or joint venture, all parties must meet the criteria to be eligible for the preference. A booklet fully describing the Alaska Preferences (Bidder, Offeror, Product, Disabilities, Veteran) program is available at http://doa.alaska.gov/dgs/pdf/pref2.pdf. A detailed description of the Alaska Products Preference Program is available at http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm.

The procurement Agency will make a determination of responsibility as required by 2 AAC 12.500. If the lowest Offeror is declared responsible, the procurement Agency will execute the Notice of Award / Notice to Proceed, Form SPC-003, and send it to the Offeror for acknowledgement. If the lowest Offeror is found to be nonresponsible, this process will be repeated with the second lowest Offeror -- and so on until the lowest responsive and responsible Offeror is determined.

NOTICE OF AWARD AND PROTEST: A written notice will be provided on all Awards exceeding $ 25,000 (2 AAC 12.400(h)). All protests must be filed with the Commissioner of the procurement Agency (or designee) and copied to the Procurement Officer. Protest procedures are described in AS

36.30.560 and 2 AAC 12.695. The extent of the protest remedy is limited to quote preparation costs (AS 36.30.585).

http://doa.alaska.gov/dgs/pdf/pref2.pdf http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm

Form SPC-001 Page 3 of 3 Revised 3-2014

3. INDEMNITY AND INSURANCE – The following insurance is required for all construction contracts:

Article 1. Indemnification

The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “Contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

Article 2. Insurance

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21.

2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

2.2 Commercial General Liability Insurance: The State of Alaska, Department of Transportation and Public Facilities shall provide a policy that will protect the state against tort claims for negligent acts of the Contractor. This policy will only cover duties and services performed under this contract. The policy is only provided to those Contractors who are unable to secure a policy in the commercial market. For those Contractors who can obtain a policy in the performance of services under this agreement, please provide with minimum coverage limits of $300,000 combined single limit per claim.

2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

02-093 B1 (Rev. 04/17) AppB1.doc

Proposal ID: IFQ25253-008

Section 1 Hourly rates for services provided during regular business hours (8:00 AM to 5:00 PM) as defined in this IFQ Line Job Class Quantity Unit Unit Bid Price Amount Bid 1 Apprentice Electrician 5 Hour __________ __________ 2 Journeyman Electrician 10 Hour __________ __________ 3 Certified Electrician 10 Hour __________ __________ 4 Master Electrician 10 Hour __________ __________ 5 Electrical Foreman 5 Hour __________ __________

Section Total

Section 2 Hourly rates for services provided during non-regular business hours as defined in this IFQ Line Job Class Quantity Unit Unit Bid Price Amount Bid 1 Apprentice Electrician 5 Hour __________ __________ 2 Journeyman Electrician 10 Hour __________ __________ 3 Certified Electrician 10 Hour __________ __________ 4 Master Electrician 10 Hour __________ __________ 5 Electrical Foreman 5 Hour __________ __________

Section Total

Section 3 Hourly rates for services provided during Emergencies or Non-Scheduled projects as defined in this IFQ Line Job Class Quantity Unit Unit Bid Price Amount Bid 1 Apprentice Electrician 1 Hour __________ __________ 2 Journeyman Electrician 5 Hour __________ __________ 3 Certified Electrician 5 Hour __________ __________ 4 Master Electrician 5 Hour __________ __________ 5 Electrical Foreman 1 Hour __________ __________ 6 Bucket Truck 5 Hour __________ __________ 7 Boom Truck 5 Hour __________ __________

Section Total

Total Evaluated Amount (Total 1 + Total 2 - Total 3) $_____________________

Do you qualify for the Alaska Bidders' Preference ? (circle one) YES NO

Do you qualify for the Alaska Veteran Preference ? (circle one) YES NO

STATE OF ALASKA

DEPARTMENT OF TRANSPORTATION

AND PUBLIC FACILITIES

Bid Schedule

REQUIRED DOCUMENTS

Required for Quote

Quotes will not be considered if the following documents are not completely filled out/signed and submitted at the time of bidding.

1. Quote Submittal - Bidder must sign form.

2. Bid Schedule - Bidder must complete.

3. Alaska Business License – (AS 36.30.110) - To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time of quote opening. (License information;

contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm)

4. Alaska Veteran’s Preference Affidavit – If claiming, Bidder must sign form.

5. Military Skills Preference Certification – If claiming, Bidder must sign form.

6. Alaska Bidder Preference Certification – If claimimg, Bidder must sign form.

7. Electrical Administrators License - Bidder must submit a copy

Required After Notice of Apparent Low Bidder

The apparent low bidder is required to complete and submit the following document within 5 working days after receipt of written notification.

N/A

Required for Award

In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Construction Contract

2. Certificate of Insurance - In accordance with Appendix B Indemnity & Insurance

3. Contractors License http://www.commerce.state.ak.us/occ/home.htm

SMALL PROCUREMENT QUOTE SUBMITTAL

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No. Ketchikan As Needed Electrical Services: IFQ25253-008 Location: Ketchikan, Alaska

Procurement Agency and Address:

State of Alaska, DOT&PF 6860 Glacier Highway, Juneau, AK 99801, or_ P.O. Box 112506 Juneau, AK 9999811-2506

Procurement Officer: Christopher Goins, P.E. Date of Issuance: April 4, 2025

Bid is Due: April 23, 2025 at 2:00pm QUOTE: Offerors must read all attachments to this schedule. Offeror is required to bid on all items.

For the scope of work and all other requirements see the “Invitation for Quotes for A Small Procurement” dated April 23, 2025. The annual prices bid by the Contractor referenced below shall be inclusive of one full 12 month State of Alaska Fiscal Year period. Any contract duration which does not contain 12 full months of the State of Alaska’s Fiscal Year shall be prorated beginning the Date of Award and paid accordingly with this contract and technical specifications.

The work as described in the IFQ shall be performed for:

ITEM DESCRIPTION UNIT BID ESTIMATED BASIC BID

PRICE QUANTITY AMOUNT

1. Ketchikan As Needed Electrical Services

$______N/A_______ 1 $___________ Per Year

I have reviewed the bid documents, with addenda , and understand the scope of services and conditions required for Project number IFQ25253-008. I agree to furnish all necessary labor, materials, and equipment for the above amount(s). The Work shall be accomplished in a professional manner acceptable to the Procurement Officer.

Contractor Email Address

Authorized Signature Title

Address

Business License # EIN or SSN Phone #

Offeror is Claiming: Alaska Bidder's Preference Military Skills Preference Alaska Veteran Preference

Offe ror to C omp lete this

Port ion

Procurement Officer:

Date of Receipt of Bid:

Form SPC-002 Page 1 of 1 03/14

Form 25D-17 (06/12) Page 1 of 1

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

ALASKA VETERAN’S PREFERENCE AFFIDAVIT

In response to the Invitation to Bid for:

Project Name and Number: __Ketchikan As Needed Electrical Services; IFQ25253-008, I certify under penalty of perjury that ______________________________________________ (Name) qualifies for the Alaska Veteran’s Preference under the following conditions:

(a) If a bidder qualifies under AS 36.30.170(b) as an Alaska bidder and is a qualifying entity, a five percent bid preference shall be applied to the bid price (preference may not exceed $5,000). In this subsection, “qualifying entity” means a:

(1) Sole proprietorship owned by an Alaska Veteran;

(2) Partnership under AS 32.06 or AS 32.11 if a majority of the members are Alaska

Veteran’s;

(3) Limited liability company organized under AS 10.50 if a majority of the individuals are

Alaska Veterans.

(4) Corporation that is wholly owned by individuals and a majority of the individuals are

Alaska veterans.

(b) To qualify for a preference under this section, a bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided, or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

(c) In this section, “Alaska Veteran” means an individual who is a:

(1) Resident of this state; and

(2) Veteran; means an individual who:

(A) Served in the:

(i) Armed Forces of the United States, including a reserve unit of the United States armed forces; or

(ii) Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Naval Militia; and

(B) Was separated from the service under a condition that was not dishonorable.

Authorized Signature

Printed Name Date

Ketchikan As Needed Electrical Services/IFQ25253-008

Ketchikan As Needed Electrical Services/IFQ25253-008

Form 25D-10A (8/01) Page 1 of 2

CONSTRUCTION CONTRACT

Ketchikan As Needed Electrical Services; IFQ25253-008 Project Name and Number

This CONTRACT, between the STATE OF ALASKA, DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES, herein called the Department, acting by and through its Contracting Officer, and

Company Name

Company Address (Street or PO Box, City, State, Zip) a/an [ ] Individual [ ] Partnership [ ] Joint Venture [ ] Sole Proprietorship [ ] Corporation incorporated under the laws of the State of ______________________________, its successors and assigns, herein called the Contractor, is effective the date of the signature of the Contracting Officer on this document.

WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Department, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project at the prices bid by the Contractor for the respective estimated quantities aggregating approximately the sum of

______________________________________________________________________________________________ Dollars ($ __________________________), and such other items as are mentioned in the original Bid, which Bid and prices named, together with the Contract Documents are made a part of this Contract and accepted as such.

It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Department, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work is ordered in writing by the Department. In no event shall the Department be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Department. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order.

The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all labor shall be done and performed, in every respect, to the satisfaction of the Department, on or before: 06/30/2026 or within N/A calendar days. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Department, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Department shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Department shall have the right to recover _________________________________________________________ dollars ($___________________________) per day for each calendar day elapsing between the time stipulated for the completion and the actual date of completion in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages.

Form 25D-10A (8/01) Page 2 of 2

The bonds given by the Contractor in the sum of $____N/A________________ Payment Bond, and $_______N/A______________ Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof.

IN WITNESS WHEREOF, the parties hereto have executed this Contract and hereby agree to its terms and conditions.

CONTRACTOR

Company Name

Signature of Authorized Company Representative

Typed Name and Title

Date

(Corporate Seal)

DEPARTMENT OF TRANSPORTATION

AND PUBLIC FACILITIES

Signature of Contracting Officer

Typed Name

Date

State of Alaska

Department of Transportation and Public Facilities

IFQ25253-007/Juneau As Needed Electrical Services

SCOPE OF WORK

The scope of work for the intended contract shall include, but is not limited to the following:

• Replacing bulbs for street light luminaire and signal light luminaire.

• Trouble shooting for street light luminaire and signal light luminaire.

• Trouble shooting photocells for the street light luminaire.

• Repair or replace pedestrian pedestals.

• Trouble shoot electrical problems within street light luminaire circuitry lighting and traffic signal lights.

• Repair or replace light poles.

• Other electrical services as directed by the project manager.

Working Hours

1. Electrical Service Work Scheduled during regular business hours: For the purposes of this contract, regular business hours are considered from 8:00am to 4:30 pm Monday through Friday, excluding state holidays. The contractor will not begin any regular business hour work until a NTP is issued and fully executed. Any and all work that extends beyond regular business hours must be approved by the Project Manager in advance.

2. Electrical Service Work Scheduled Work during Non-Business Hours: The Contractor will not begin any non-business hour work until a NTP is issued and fully executed.

3. Emergency or Non-Scheduled Work Electrical Service Work: Emergency or Non-Scheduled work may occur during regular business hours or non-business hours. The Contractor will not begin work classified as an emergency or non-scheduled work until a NTP is issued and fully executed.

Response Time

For scheduled services provided during regular and non-business hours (items 1 and 2 above):

Projects will be scheduled on an as-needed basis. When services are required, the DOT&PF Procurement Officer will issue an NTP. The NTP issued by the DOT&PF Procurement Officer shall describe the services required and will include a proposed completion due date.

If the Contractor is unable to perform the services by the proposed completion date, the Contractor must contact the Project Manager and establish a revised completion date. Upon agreement to the requirements of the NTP, the NTP must be signed and returned to the Procurement Officer for final execution prior to the Contractor starting work.

For Emergency or Non-Scheduled services

State of Alaska

Department of Transportation and Public Facilities

IFQ 2521S052

If the DOT&PF Project Manager deems it necessary for emergency work to be performed, the NTP issued by the Procurement Officer will indicate the services are to be performed as an Emergency or Non Schedule service and the Contractor shall respond within a 24 hour period.

Labor

Parts

The Contractor will be required to furnish all labor and equipment needed to complete each job under this contract.

The State will furnish all parts.

Traffic Control

The state will provide traffic control as needed.

Equipment:

1. The Contractor must supply all necessary equipment to perform the maintenance and repair work.

The Contractor's equipment must include a bucket truck that has a 40' high reach. Please provide a list of the equipment and their associated hourly rates that maybe used during the performance of the intended contract.

2. The contractor shall maintain all proper licensing and certifications for all equipment used under this contract.

3. The contractor must have a boom truck available that will lift a minimum of 1,200 pounds.

METHOD OF AWARD: Awards will be made to the lowest responsive and responsible bidders ollowing any adjustment(s) for applicable bidder preference. The work required under the intended contract shall be on an as As Needed Basis. The state does not guarantee any minimum or maximum purchase, level of work, or number of hours. Awards will be contingent upon receipt of proof of all required licenses and insurances.

ASSIGNMENT: The Contractor shall not assign any work without the prior written approval of the Procurement Officer of Record.

SUBCONTRACTORS: The Contractor shall not subcontract any work.

HOURLY RATES: When invoicing, the Hourly rates offered are to be billed in quarter hour increments.

Hourly rates must include all incidental costs such as, but not limited to, estimates, office support, insurance, contractor overhead, contractor profit, and basic tools.

CODES AND STANDARDS:All services provided shall comply with the latest editions of codes, laws and ordinances of Federal, State and local governing bodies and authorities having jurisdiction. In case of differences between State and Federal laws, local ordinances, utility companies' regulations and the Contract Documents, the most stringent shall govern

All work shall be performed in a safe manner and comply with all governing regulations concerning safety. Adequate barricades/traffic cones shall be erected and maintained around all areas where equipment and materials are stored and used. All work being performed for and/or on user agency property shall fully conform to all local, state, and Federal safety regulations.

433 ALASKA 2020

SECTION 660

SIGNALS AND LIGHTING

660-1.01 DESCRIPTION. Furnish and install, modify, remove, or salvage one or more traffic signal systems, flashing beacon systems, highway lighting systems, sign illumination systems, traffic count systems, electrical equipment on structures, falsework lighting, partial installations for future systems, or combinations thereof, as specified.

Where an existing system is to be modified, reuse the existing material in the revised system as shown on the Plans or specified in the Special Provisions, and salvage or dispose of all other materials.

When required by the Special Provisions, provide an on-site manufacturer’s representative to:

1. Energize and adjust the electrical system.

2. Provide acceptable instruction for the operation and maintenance of the electrical system.

660-1.02 DEFINITIONS. Use the definitions in NEMA TS 1-1989, Traffic Control Systems, Section 1, Definitions, along with the following:

1. Electrolier. The complete assembly of pole, mast arm, luminaire, ballast, and lamp.

2. Luminaire. The assembly which houses the light source and controls the light emitted from the light source. Luminaires consist of hood (including socket), reflector, ballast or driver, and glass globe or refractor.

3. Lighting Standard. The pole and mast arm which supports the luminaire.

4. Vehicle. Any motor vehicle licensed for highway use by the State of Alaska.

CONSTRUCTION REQUIREMENTS

660-3.01 GENERAL.

1. Scheduling of Work. Complete each new traffic signal system, highway lighting system, and sign illumination system and ensure it is ready for operation before opening to traffic the corresponding section of new alignment.

Do not place traffic signal systems in operation until the street lighting is energized at controlled intersections.

Install detector loops and underground conduit before applying new pavement.

Do not pull conductors into conduit until the junction boxes are set to grade, crushed rock sumps are installed, grout is placed around the conduit, and metallic conduit is bonded.

In vehicular undercrossings, place soffit lights in operation as soon as practicable after removing falsework from the structure. Place lighting for pedestrian structures in operation before opening the structure to pedestrian traffic.

2. Safety Precautions. Before starting work on existing street lighting circuits, de-energize the system by opening disconnect switches, and/or opening bypass switch plugs, and tagging each opened device as detailed in Part 4, Section 44, Article 440 of NESC. Where said circuits are under the control of an electric utility, obtain written assurance daily from the utility that the circuit being worked on has been de-energized.

434 ALASKA 2020

Post suitable signs at load centers when any of the circuits from that load center are being worked on.

3. Excavating and Backfilling. Excavate as required for the installation of junction boxes, conduits, foundations, and other appurtenances. Avoid unnecessary damage to streets, sidewalks, landscaping, and other improvements.

Do not excavate wider than necessary for the proper installation of conduits, junction boxes, and foundations. Do not perform excavation until immediately before installing conduit and other appurtenances.

Excavate trenches for installing rigid metal conduit to a depth 6 inches below the bottom of the rigid metal conduit. Embed conduit between two 6-inch lifts of material that are free of rocks exceeding a 1-inch maximum dimension.

Place the material from the excavation where it will not cause damage or obstruction to vehicular and pedestrian traffic or interfere with surface drainage. Dispose of all surplus excavated material according to Subsection 203-3.01.

Backfill excavations according to Section 204.

Keep excavations after backfilling well-filled and maintained in a smooth and well-drained condition until permanent repairs are made.

4. Welding. Conform to Subsection 504-3.01.7, and the requirements of the individual items.

5. Removing and Replacing Improvements. Replace or reconstruct improvements damaged by your operations such as sidewalks, curbs, gutters, pavement, base material, lawns and plants, and other improvements that are removed or broken with the same kind of material as found on the work, or with materials of equal or better quality. Leave the new work in satisfactory and serviceable condition.

Whenever a part of a square or slab of existing sidewalk, curb and gutter, or driveway is broken or damaged, remove the entire square, section, or slab and reconstruct the concrete as above specified.

Before removing the sidewalk, driveways, or pavement material, cut the outline of all areas to be removed in concrete sidewalks, driveways, and in pavements through completely with a saw. Make cuts neat and true and prevent shatter outside the removal area.

6. Salvaging or Reusing Electrical Equipment. Salvage and deliver existing electrical equipment, including controller assemblies, signal equipment, luminaires, lighting standards, signal poles and mast arms, service equipment, and junction box lids to a location indicated on the Plans, the Special Provisions, or by the Engineer.

Jointly inventory, with the Engineer, all equipment and materials to be salvaged or reused.

Perform the inventory within 15 days following the Notice to Proceed. Note on the inventory the location and condition of all materials to be salvaged or reused.

When a controller assembly is to be salvaged, the salvaged material includes the controller unit, timing modules, switches, detector control units, conflict monitor unit, and all other equipment contained in the controller cabinet before Contract award.

When existing electrical equipment is to be reused, furnish and install all necessary materials and equipment, including signal mounting brackets, new tap wires, fused disconnect kits, anchor bolts, nuts, washers, and concrete as required to complete the new installation.

Clean, relamp, and recondition all traffic signal, flashing beacon, and lighting fixtures to be

435 ALASKA 2020

reinstalled according to Subsection 660-3.01.8.b. You may elect to use new equipment if you determine that it will be more cost effective than reusing the old equipment called for in the Plans and/or Special Provisions. If using new equipment, notify the Engineer when submitting the equipment list(s) and drawings per Subsection 660-2.01.1. Include the submittals for the items proposed for use in lieu of the reused equipment with this submittal.

Replace salvaged materials required to be reused and found to be unsatisfactory by the Engineer with new material. Replacement will be paid for as extra work under Subsection 109-1.05.

Remove and salvage electrical equipment without damage. Replace at your expense any of the above-mentioned electrical equipment that has been damaged or destroyed by your operations.

Underground conduit, conductors, foundations, junction boxes, and detectors not reused become your property and must be removed from the highway right-of-way. If said materials, except conductors and cables, do not interfere with other construction they may, with approval, be abandoned in place with a credit taken by the Department. To limit future operation and maintenance concerns, remove all cables and conductors from any conduits that will be abandoned in place. Meet Subsection 660-3.02 for foundations abandoned in place.

Repair holes left in the shafts of existing metal poles, due to removal of equipment or mast arms, by welding in a suitable disk, grinding smooth, and painting as provided for repair of damaged coatings in AASHTO M 36.

As directed, repair or replace damaged existing metal poles that are to be relocated or reused in place. The Engineer will determine the extent of repairs or replacements. The Department will pay for the repairs or replacements ordered as extra work according to Subsection 109-1.05. Refinish poles according to Subsection 660-3.01.8.

Fill holes formed by removing junction boxes and foundations with material equivalent to the surrounding material and compact to the same density.

7. Field Tests. Before acceptance of the work, perform the following tests on all electrical systems under this Section, in the presence of the Engineer. Furnish the necessary equipment needed to perform these tests. The Department reserves the right to retest, and the test results will govern the acceptance or rejection of the installation. Replace or repair at your expense, and in an approved manner, any faults in material or any part of the installation revealed by these tests. Repeat the same test until no fault appears.

a. Continuity. Test each circuit for continuity.

Test each loop detector circuit for continuity at two locations:

(1) Loop detector at the junction box before splicing with the loop detector lead-in cable must have a value less than 0.5 ohms.

(2) Loop detector and lead-in cable system at the traffic signal controller cabinet or detector cabinet after splicing in the junction box must have a value less than 5 ohms for single pair lead-in cable and 10 ohms for multi-pair lead-in cable. The continuity test ohm reading at the traffic signal controller cabinet or detector cabinet must be greater than the ohm reading measured at the loop detector at the junction box.

b. Grounds. Test for grounds in each circuit by physically examining the installation to ensure that all required grounding bushings, bonding jumpers, and ground rods have been installed and are mechanically firm.

436 ALASKA 2020

c. Insulation Resistance Test. Perform a megohm test on each circuit, between circuits, and between the circuit and a ground. Measure each detector loop and lead-in cable system at the traffic signal controller cabinet or at the detector cabinet between one loop detector lead-in conductor and the cabinet ground rod. Ensure the insulation resistance is not less than 100 megohms or the minimum specified by the manufacturer, measured at 500 volts DC. Disconnect all lamps and magnetometer sensing probes prior to the insulation resistance test. Document these tests in writing, for each circuit, and submit to the Engineer prior to acceptance of the system.

d. Inductance Test. Measure each detector loop and lead-in cable system at the traffic signal controller cabinet or detector cabinet. The inductance must be in the range of 50 to 500 microhenries.

e. Circuit. Energize every signal indication circuit with lamps installed before installing the load switches.

f. Functional. Perform the following tests on each signal and lighting system after all of the component circuits have satisfactorily passed the tests for continuity, grounding, insulation integrity and circuitry.

(1) Perform the functional test for each new traffic signal system by running at least 24 hours of flashing operation, followed by not less than 5 days of continuous, satisfactory operation. You may omit the flashing portion of the test for a modified signal system or if there was an existing signal maintained at this location during the construction activity.

The Engineer and the final owner of the signal system will determine if the flashing operation will be required. If the system performs unsatisfactorily, correct the condition and repeat the test until the system runs for 5 days with continuous satisfactory operation.

Do not start signal functional tests on a Friday, Saturday, Sunday, a legal holiday, or the day before the legal holiday.

Initially turn on the system between 9:00 a.m. and 2:00 p.m. Before turning it on, ensure all equipment is installed and operable. This includes, but is not limited to, pedestrian signals and push buttons; signal face backplates and visors; vehicle detectors; highway lighting; and all regulatory, warning, and guide signs. Aim all signal faces as required by Subsection 660-3.08.

(2) Perform the functional test for each highway lighting system and sign illumination system until the systems burn continuously 5 days without the photocell, followed by a 5-day operational test using the photocell.

(3) Perform the functional test for each flashing beacon system for not less than 5 days of continuous, satisfactory operation.

(4) Perform a continuous 5-day burning test on each pedestrian overcrossing and undercrossing lighting system before final acceptance.

A shut down of the electrical system due to a power interruption does not constitute discontinuity of the functional test if the system is functional when the power is returned.

8. Repairing Damaged Finishes. Examine all exterior surfaces for damage in the field, including new, reused, and State-furnished equipment. Repair damaged finishes as follows:

437 ALASKA 2020

a. Galvanized. Repair damage to galvanized coatings in conformance with AASHTO M 36.

b. Painted.

(1) Wash the equipment with a stiff bristle brush using a solution of water containing 2 tablespoons of heavy-duty detergent powder per gallon. After rinsing, wire brush all surfaces to remove all poorly bonded paint, rust, scale, corrosion, grease, or dirt.

Remove any dust or residue remaining after wire brushing before priming.

(2) You may use factory or shop cleaning methods for metals if equal to the methods specified herein.

(3) Immediately after cleaning, coat all bare metal with pre-treatment, vinyl wash primer, followed by 2 prime coats of zinc chromate primer for metal.

(4) Give signal equipment, excluding standards, a spot-finishing coat on newly primed areas, followed by 1 finishing coat over the entire surface.

(5) Give ungalvanized standards 2 spot-finish coats on newly primed areas.

You may apply all paint coats either by hand brushing or by approved spraying machines.

Perform the work in a neat and workmanlike manner. The Engineer reserves the right to require the use of brushes for the application of paint, should the work done by the paint spraying machine prove unacceptable.

660-3.02 FOUNDATIONS.

1. Cast-in-Place and Precast Foundations. Use cast-in-place or precast, including cast-in-CMP, foundations for posts and poles in drilled or excavated holes. Use either precast or cast-in-place foundations for cabinets.

a. Form the entire controller foundation and the top 12 inches of pole or post foundations and give the top a smooth steel trowel finish. If foundation is precast, place the centerline of foundation at the station, offset, and elevation shown on the plans, and orient subsurface conduit stub for connection.

b. Place conduits in the center of the pole-post foundations with clearance allowed for bushings. If subsurface conditions prevent completing a drilled hole, and when approved, use a corrugated metal pipe (CMP) form as a substitute for the drilled hole. Consider the savings in concrete to offset the cost of supplying and installing the CMP form. No additional payment will be made for the CMP formed foundation.

c. When a CMP is used, over-excavate the area around the form enough to allow for proper compaction around the form. Backfill and compact according to Section 205, and Subsections 203-3.04 and 660-3.01. Use Select Material Type A or sand slurry as backfill material. Do not use water for drilling operations or for any other purpose where it may enter the hole.

d. Use controller cabinet anchor bolts as recommended by cabinet manufacturer and set with a template.

e. Place Class A concrete meeting Section 501. Place reinforcing steel meeting Section

503. If required, use corrugated steel pipe that is at least 14 gage, meeting Subsection 707-2.01.

438 ALASKA 2020

f. Drill holes or use forms that are vertical and true to the locations shown in the Plans.

When foundation excavation is complete, but before placing the concrete, remove all loose material to ensure that the foundation rests on firm, undisturbed ground.

g. If a reinforcing steel cage is required, place and secure it symmetrically about the vertical axis and securely block it to clear the sides of the foundation. Use a template to securely support all anchor bolt assemblies and conduit ends so they do not move during concrete placement. Protect anchor threads from contact with concrete during pour.

h. Do not permit surface water to enter the hole. Before placing concrete, remove all water that may have infiltrated in the hole. Thoroughly moisten both the forms and the ground before placing concrete. Pour each foundation in one continuous pour.

i. Do not erect or place posts, poles, and pedestals on the foundation until 7 days after placing the concrete. Plumb the assembly according to Subsection 660-3.08 by adjusting the nuts on the anchor bolts.

j. Replace, with no additional compensation, all finished concrete pile caps with anchor bolts that do not match the base plate of the pole or are out of plumb. Do not modify the anchor bolts or base plate to get the base plate set on the leveling nuts.

k. Install the bottoms of the bottom leveling nuts in a level plane within one inch of the top of concrete pile cap. Generously lubricate the bearing surface and internal threads of all top nuts with beeswax and tighten the top nuts according to the following:

(1) Luminaire poles on frangible couplings: frangible coupling manufacturer’s instructions

(2) Signal poles and luminaire poles without frangible couplings: Table 660-1.

TABLE 660-1.

TOP NUT ROTATION FOR TURN-OF-NUT

PRETENSIONING OF DOUBLE-NUT MOMENT CONNECTIONS

Anchor Bolt Diameter, in.

Nut Rotation beyond Snug Tight a,b,c

F1554 Grade 36 F1554 Grades 55 and 105, A449, A615, and A706 Grade 60 ≤1 ½ 1/6 turn 1/3 turn >1 ½ 1/12 turn 1/6 turn

a. Nut rotation is relative to anchor bolt. The tolerance is plus 20 degrees (1/18 turn)

b. Applicable only to double-nut moment connections.

c. Use a beveled washer if the nut is not in firm contact with the base plate or if the outer face of the base plate is sloped more than 1:40.

(3) High-tower lighting structures: Use direct-tension-indicating (DTI) washers to achieve anchor bolt preload as shown on the plans.

2. Pile Foundations.

a. Install pipe piles according to Section 505.

b. Install pipe piles open-ended and to a minimum depth of 15 feet (less top projection).

c. Use CJP groove welds for all circumferential welds.

d. Inspect 100 percent of CJP welds using UT or RT.

439 ALASKA 2020

e. Backfill and compact the work hole around upper portion of each pile in 8-inch lifts with a soil-cement mixture. (minimum of 3 sacks of cement per cubic yard of soil).

f. Certify steel pipe piles by matching the stencils on the pipe piles (by 300 foot lots) to the physical and chemical tests for the applicable lot.

3. All Foundations.

a. When shown on the plans, install frangible couplings according to the manufacturers written installation instructions. Use shims furnished by the coupling manufacturer.

b. Provide new foundations and anchor bolts of the proper type and size for standards that are to be relocated. Install the anchor bolts on a bolt circle that matches the base plate.

c. Install a raised Type III junction box on the door side of the controller cabinet, and butt it against the cabinet’s foundation unless installing a one-piece cabinet/junction box foundation.