IFQ_8300_JRN1033_QUOTE_v1.xlsx

XLSX spreadsheet 58 KB Posted Feb 3, 2026

Attached to: Rescue Ladders
Solicitation number: IFQ 8300 JRN1033
Issued by: Texas

About this file

Written by GovTribe AI · Feb 3, 2026

This is a pricing submittal template for a state and local contract opportunity issued by the City of Austin, Texas, specifically for Solicitation IFQ 8300 JRN1033 related to rescue ladders for Austin Fire Education Services. The solicitation seeks to maintain the city's stock of ladders over time and includes two specific ladder items: a DUO Safety Ladder Corp. 35-foot, 2-section extension ladder (PN#1200-A-35) with an estimated annual quantity of 4 units, and a DUO Safety Ladder Corp. 24-foot, 2-section extension ladder (PN#900-A-24) with an estimated annual quantity of 3 units. The template is designed to accommodate both commodities and services pricing, with additional categories available for labor rates, routine and preventive maintenance services, material markups, and non-specified products or services. The template provides flexibility for the procurement specialist to modify sections as needed before publication and emphasizes that quantities noted are estimates and not guarantees of actual volume.

All prices submitted must be all-inclusive and may not separately charge for administrative costs, overhead, per diem, shipping, transportation, travel time, fuel surcharges, mileage, or stop fees for delivery to the Austin, Texas area. Offerors must provide all tools, labor, travel, and equipment necessary to perform required services, and delivery terms are FOB destination, prepaid. A bid of zero will be interpreted as a no-charge item, while a blank response or "no bid" may result in disqualification. The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual categories or line items, at its discretion. The pricing template includes sections for markup to manufacturer price lists and non-specified services for informational purposes only, with no guarantee of purchase. Unit prices should not exceed four decimal places, and any alterations to the pricing submittal sheet or exceptions to the solicitation may jeopardize bid acceptance.

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IFQ_8300_JRN1033_IFQ_PAC_2_v1.pdf	PDF	Feb 3, 2026

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INSTRUCTIONS (Delete)

Instructions for Excel Sheet Templates	These Price Sheets replace the old Bid Sheets. They are templates and can be modified to fit the solicitation, as needed. Procurement Specialist should adjust as needed and remove the additional sheets from the template before sending the solicitation out for publication (including the instruction sheet).
	The templates are unlocked. It is recommended that you lock the cells before issuing the solicitation.	In order to lock certain cells you need to protect the sheet under the format dropdown. From there you can enter a password (or not) to lock the cells. Then go back to the format cells dropdown and lock any needed cells.
	Please note that the buyer can pick and choose which categories will best apply for the solicitation.	Not every sheet has the same amount of rows and columns so you might have to format a bit.
	RED TEXT indicates areas that need your attention. Update, delete, or change the font color as necessary.	Ex: See Services bid sheet, Category 2.
	Taking out categories or cells may change the formulas, double check formulas before sending out.	In order to see the formulas select the cell and look at the bar under your ribbon.
	Read every section thoroughly and ensure each line is filled in completely and numbered correctly.	Ex: SERVICES in category 3 there are blanks for the buyer to fill out.

COMMODITIES

Solicitation

PRICE SHEET

SOLICITATION #	IFQ 8300 JRN1033
PROCUREMENT SPECIALIST

Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.

Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.

The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.

A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.

Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.

The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.

	CATEGORY 1 - DESCRIPTION
	ITEM NO.	ITEM DESCRIPTION	UNIT OF MEASURE	ESTIMATED ANNUAL QUANTITY	UNIT PRICE*
*Unit price should be no more than 4 decimal places	EXTENDED PRICE
	1.1	PN#1200-A-35 - DUO SAFETY LADDER CORP. - DUO-EXTENSION LADDER 2 SECTION 35', 3-3/4" RAIL - Department Standard Item - No Substitutions accepted.	EACH	4
	1.2	PN#900-A-24 - DUO SAFETY LADDER CORP. - DUO-2 SECTION EXTENSION LADDER 24', 3-1/4" RAIL - Department Standard Item - No Substitutions accepted.	EACH	3
	1.3		EACH
	1.4		EACH
	1.5		EACH
	SUBTOTAL FOR CATEGORY 1 =

	CATEGORY 2 - EX: LABOR RATES/ TRAINING FOR HOURLY SERVICES
	ITEM NO.	ITEM DESCRIPTION	UNIT OF MEASURE	ESTIMATED ANNUAL QUANTITY	UNIT PRICE*
*Unit price should be no more than 4 decimal places	EXTENDED PRICE
	2.1	N/A	HOUR
	2.2
	2.3
	2.4
	2.5
	SUBTOTAL FOR CATEGORY 2 =

CATEGORY 3 - ADDITIONAL PRODUCTS (For use when there is not a known estimated amount that will be purchased off catalog)

The City reserves the right to purchase and add additional items not specified in Category 1 (add other categories as necessary) above to the contract. For evaluation and funding purposes only, the City estimates these additional items will account for an additional 10% (or specified percentage amount) in cost of the contract. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately.

FAILURE TO PROVIDE A MAXIMUM MARKUP AMOUNT MAY JEOPARDIZE ACCEPTANCE OF YOUR OFFER.

	ITEM NO.	ITEM DESCRIPTION	TOTAL FOR CATEGORY 1
* ADDITIONAL PERCENTAGE		MARKUP TO COSTS
(PERCENTAGE)	EXTENDED PRICE
	3.1	ADDITIONAL PRODUCTS	ERROR:#VALUE!

TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 =

CATEGORY 4 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)

The City may wish an Offeror provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.

This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.

ITEM NO	NAME AND NUMBER OF PRICE LIST	LATEST EFFECTIVE DATE OF PRICE LIST	MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST
4.1

Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 4.2 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 4.3 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 4.4 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup

CATEGORY 5 - NON-SPECIFIED SERVICES (For Informational Purposes Only)

Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.

ITEM NO.	ITEM DESCRIPTION	UNIT OF MEASURE	UNIT PRICE
5.1	Other Services: (Offeror to Specify - i.e. General Services Labor Rate)	Hour, etc.	Applicable Rates
5.2
5.3
5.4

DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED

NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY:

DELIVERY METHOD : COMMON CARRIER (FedEx,UPS) VENDOR DELIVERY

ADDITIONAL CATEGORIES BELOW:

Insert and use as necessary.

CATEGORY 6 - (OPERATIONAL CATEGORY FORMAT)

	ITEM NO.	ITEM DESCRIPTION	UNIT OF MEASURE	ESTIMATED ANNUAL (UNIT OF MEASURE)	UNIT PRICE*
*Unit price should be no more than 4 decimal places	EXTENDED PRICE
	6.1
	6.2
	6.3
	6.4
	6.5
	6.6
	6.7
	6.8
	SUBTOTAL FOR CATEGORY 6 =

CATEGORY 7 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS

The City anticipates an annual spending need of $(enter dollar amount) for materials off catalog on the contract.

This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.

ITEM NO	NAME AND NUMBER OF PRICE LIST	LATEST EFFECTIVE DATE OF PRICE LIST	MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST
7.1

Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 7.2 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 7.3 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 7.4 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup

COMPANY NAME:

EMAIL ADDRESS:

&"Arial,Regular"&9Section 0600 - Bid Sheet &"Arial,Regular"&9Page &P of &N

SERVICES

Solicitation

PRICE SHEET

SOLICITATION

PROCUREMENT SPECIALIST

Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.

Be advised that altering the pricing submittal sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.

CATEGORY 1 - HOURLY LABOR RATE
ITEM NO.	LABOR	ESTIMATED ANNUAL HOURS	HOURLY RATE	EXTENDED PRICE
1.1	Labor rate for services during normal business hours, defined as Monday through Friday 6:00 am - 5:00 pm	1,000	$25.00	$25,000.00
1.2	Labor rate for services after hours, defined as Monday through Friday 5:01 pm - 5:59 am, Saturday and Sunday and City holidays	500	$50.00	$25,000.00
1.3
1.4
1.5
SUBTOTAL FOR CATEGORY 1 =				$50,000.00

CATEGORY 2 - ROUTINE AND PREVENTIVE MAINTENANCE

Proposer must be able to establish and provide routine and preventive maintenance for all types of requested services as described in Section 0500 - Scope of Work, Paragraph #.#.# (of the scope of work). The prices for these routine and preventive maintenance services shall include all labor, transportation, and material costs (lubrication, cleaning, towels, etc.). If additional repair services are needed, those repairs shall be invoiced separately using Category 1 pricing for Labor and Category 3 pricing for Materials.

	ITEM NO.	ITEM DESCRIPTION	ESTIMATED ANNUAL QUANTITY	UNIT PRICE
(EACH)	EXTENDED PRICE
	2.1	Flat fee for Routine and Preventative Maintenance Services (services descriptor or range)	12	$100.00	$1,200.00
	2.2
	2.3
	2.4
	2.5
	SUBTOTAL FOR CATEGORY 2 =				$1,200.00

CATEGORY 3 - MARKUP TO COSTS FOR MATERIALS

The City estimates an annual spending need of $(enter dollar amount) for materials to complete these services.

Offeror shall be able to provide materials to complete the repairs. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% (or specified percentage amount). A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.

The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.

	ITEM NO.	ITEM DESCRIPTION	ESTIMATED ANNUAL MATERIAL SPEND	MARKUP TO COSTS
(PERCENTAGE)	EXTENDED PRICE
	3.1	Markup to Costs for all related Materials and associated Components (not to exceed 25%)	$350,000.00	25.00%	$437,500.00
	SUBTOTAL FOR CATEGORY 3 =				$437,500.00

TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = $488,700.00

CATEGORY 4 - NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.)

ITEM NO.	ITEM DESCRIPTION	UNIT OF MEASURE	UNIT PRICE
4.1	General Services Labor Rate	Hour
4.2
4.3
4.4

ADDITIONAL CATEGORIES BELOW:

Insert and use as necessary.

CATEGORY 5 - (OPERATIONAL CATEGORY FORMAT)

ITEM NO.	ITEM DESCRIPTION	ESTIMATED ANNUAL (UNIT OF MEASURE)	UNIT PRICE	EXTENDED PRICE
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
SUBTOTAL FOR CATEGORY 5 =

CATEGORY 6 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)

The City may require the Offeror to provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.

This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.

ITEM NO	NAME AND NUMBER OF PRICE LIST	LATEST EFFECTIVE DATE OF PRICE LIST	MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST
6.1

Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.2 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.3 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup 6.4 Name ____________________________________________________________________

Number ___________________________________________________________________ _______________% Discount or ________________% Markup

COMPANY NAME:

EMAIL ADDRESS:

&"Arial,Regular"&9Section 0600 - Bid Sheet &"Arial,Regular"&9Page &P of &N image1.png

File details come from the government source that posted it. Updated Feb 3, 2026.