IFQ_8300_JRH1025_SOW_v1.pdf

Scope of Work Revised 07/03/2025

SOLICITATION NO. IFQ 8300 JRH1025

Description: Conex Containers for Austin Fire

1.0 Purpose

The purpose of this contract is to provide the delivery and installation of Refurbished or Used Conex Containers for purchase. These containers will be utilized by our Special Operations and Education Training Department for training props and to store training equipment and materials. This will be a one-time purchase for Austin Fire.

2.0 Term of Contract

This Contract shall become effective on the date executed by the City (“Effective Date”) and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract.

3.0 Contractor Minimum Qualifications

3.1 Have a permanent Operational facility with a business address.

3.2 Have equipment and materials for the purpose of delivering and installation of units.

3.3 Provide and maintain functional working business telephone, that is operational Monday through Friday from 7:00 AM to 5:00 PM.

4.0 Conex Container Specifications

4.1 Types of Conex Containers

4.1.1 40’ Standard Steel Container – 8 ft. wide x 40 ft. length

4.1.2 20’ Standard Steel Container – 8 ft. wide x 20 ft. length

4.2 The following are the minimum material specifications for the Conex Containers. All information listed is not limited to these requirements. If an equal or other material specification is being submitted, Contractor shall submit data specification with bid.

4.2.1 Overall Condition, Structurally Sound in good condition or better, Refurbished or Used

4.2.2 Two doors at the end of the container with standard locking bars

4.2.3 Doors must operate easily and latch completely

4.2.4 Minimal Rust, Minimal dents, and No holes

4.2.5 Wind and Watertight required

4.2.6 Flooring must be in good condition

4.2.7 Austin Fire reserves the right to inspect Conex containers before accepting at no cost to Austin Fire

5.0 Tasks/Requirements

5.1 Contractor’s Responsibilities

Contractor shall provide Conex containers in accordance with this specification as listed in Section 4.

Insurance Coverages Required as listed in Section 15 of Standards Terms and Conditions.

Deliver the purchased Conex containers to the location listed in Section 6 by requested date.

Ensure only licensed and trained technician(s) perform delivery and installation services on City property.

Provide any manuals or documentation associated with the purchase of Conex containers.

5.2 City’s Responsibilities

Review and approve all invoices submitted by the Contractor for payment.

6.0 Delivery Locations

Delivery is to be made within thirty (30) calendar days after the order is placed. Delivery shall be made to the following location unless otherwise specified by the City in the order:

Location/Facility Name: Austin Fire Education Services Address: 4800-B Shaw Lane, Austin, TX 78744 Days/Hours of Operation: Monday – Friday, 0800 to 1700

7.0 Specific Invoice Requirements

The City’s preference is to have invoices emailed to FireAcctsPayable@austintexs.gov or mailed to the below address:

City of Austin Department: Austin Fire Attn: Fire Accounts Payable Address: 1501 South Mopac Expressway, Suite 200A City, State, Zip Code: Austin, TX 78746

For questions regarding your invoice/payment please contact the City Contract Manager.

8.0 Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein.

mailto:FireAcctsPayable@austintexs.gov

Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:

Name/ Title Phone Number Email Address City Contract Manager Rebecca Hall 512-974-6934 Rebecca.Hall@austintexas.gov City Project Manager City Contract Administrator, Procurement Specialist

TBD

Contractor’s Key Personnel

Brad Loggins 512-974-4160 Brad.Loggins@austintexas.gov

Contractor’s Key Personnel

John Inglis 512-974-0315 John.Inglis@austintexas.gov mailto:Rebecca.Hall@austintexas.gov mailto:Brad.Loggins@austintexas.gov mailto:John.Inglis@austintexas.gov