IFQ_7400_HAW1006_QUOTE_v1.xlsx
XLSX spreadsheet 31 KB Posted
- Solicitation number
- IFQ 7400 HAW1006
- Issued by
- Texas
About this file
This is a bid evaluation matrix for the City of Austin's Invitation for Quote (IFQ) solicitation for Public Music Performance Programming and Event Coordination Services (Solicitation No. IFQ 7400 HAW1006). The City of Austin seeks a qualified contractor to develop and coordinate live music performances at designated downtown properties associated with the former Green Water Treatment Plant redevelopment project. The contractor will be responsible for identifying and securing local musicians, scheduling performances, arranging equipment and production support, obtaining permits, and managing event logistics in collaboration with City staff and its development partner. The solicitation emphasizes small, eclectic, public-facing events rather than highly produced, resource-intensive events requiring street closures.
The evaluation criteria total 100 points and are structured as follows: Experience and Qualifications (25 points) requires demonstrating at least ten years of knowledge and experience in the Austin music industry with resumes for key personnel; Relevant Music Event and Performer Experience (30 points) requires three detailed examples of small public-facing events emphasizing performer coordination and event logistics; Performer Booking Experience and Local Music Network (15 points) requires documentation of work with at least five distinct musicians or musical acts within the last three years; and Program Administration, Event Planning and Budget Management (30 points) requires three sample musical performances with detailed budgets and adherence to minimum musician pay under City Resolution No. 20230720-123 ($200 per musician for 1-6 performers; $150 per musician for 7-9 performers; $1,500 total for 10 or more performers). The file specifies that funding is intended primarily to support performers and musicians, with administrative and production costs kept to minimum. Delivery terms are FOB Destination, Prepaid and Allowed.
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Other files
| File | Type | Posted |
|---|---|---|
| IFQ_7400_HAW1006_SOW_v1.pdf | ||
| IFQ_7400_HAW1006_IFQ_PAC_1_v1.pdf |
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Text version
Bid Sheet
IFQ EVALUATION MATRIX
CITY OF AUSTIN
| SOLICITATION NAME: Public Music Performance Programming and Event Coordination Services |
| SOLICITATION NO.: IFQ 7400 HAW1006 |
| Special Instructions: Submit the qualifications and supporting documents requested below. Evaluation criteria total 100 points. |
| BID REQUIREMENTS & EVALUATION CRITERIA | |||
| ITEM NO | ITEM DESCRIPTION | MAX POINTS | Attachment Included with Submittal? |
(Yes/No)
| 1 | Experience & Qualifications Demonstrate at least ten (10) years of knowledge and experience in the Austin music industry, consistent with Section 5.0 of the Scope of Work. Describe the nature and duration of that experience, roles performed, and experience working with Austin musicians, venues, producers, promoters, or other music-industry participants. Submit resumes/CVs for proposed key personnel. Evaluation will consider the depth and relevance of Austin music-industry experience and personnel qualifications. | 25 |
| 2 | Relevant Music Event & Performer Experience: Provide examples of musical events or performances planned, coordinated, or produced by the Offeror, emphasizing small, eclectic, public-facing events in Austin. Include three detailed examples demonstrating experience with performer coordination, event production, equipment, permitting, scheduling, and other event logistics. Evaluation will consider the relevance, complexity, diversity, and successful execution of the examples provided. Events that are highly produced, resource-intensive, and require street closures will not be considered. | 30 |
| 3 | Performer Booking Experience & Local Music Network: Demonstrate work with at least five (5) distinct musicians, bands, nonprofits/schools, or other musical performers in connection with live performances or music events. Identify the performer or musical act, relevant event or engagement, and the Offeror's coordination/booking role. The engagements may have occurred at one event or across multiple events; examples within the last three years are preferred. Evaluation will consider the Offeror's ability to identify, engage, and coordinate appropriate and diverse talent and the relevance and breadth of recent Austin-area experience. The City's Public Performance Program Interest Form may be consulted as an optional resource; its use is not mandatory. | 15 |
| 4 | Program Administration, Event Planning & Budget Management: Provide three brief examples of proposed musical performances to be led by proposer. Describe budgets, including performer compensation, equipment/production and permits (if needed), and administrative expenses. Outline scheduling, logistics, approvals, and response to unexpected issues. Explain how proposed City performances would meet minimum musician pay under Resolution No. 20230720-123 ($200 per musician for 1–6; $150 per musician for 7–9; $1,500 total for 10 or more). Evaluation will consider the completeness/reasonableness of sample budgets and the Offeror's capacity to administer timely, innovative, intimate events in a public setting. Funding is intended primarily to support performers, musicians, and music education in Austin; administrative and production costs should be kept to minimum. | 30 |
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED | ||
| Delivery Method: | ||
| Company Name: |
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