IFQ_6200_AJC1026_SOW_v1.docx

REQUEST FOR PROPOSAL NO. __________

City of Austin Traffic Signal Cables Scope of Work

1.0 Purpose

The purpose of this contract is to procure Various Traffic Signal Cables needed for the installation, maintenance, and repair of traffic signals throughout the city.

2.0 Term of Contract

This Contract shall become effective on the date executed by the City (“Effective Date”) and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract.

3.0 Tasks/Requirements

3.1 The Contractor shall:

3.1.1 Have a minimum of one (1) years supplying products to an agency similar in size and scope to the City.

3.1.2 Be an authorized dealer/reseller of the products offered.

4.0 Material Requirements

4.1.1 This scope of work establishes the minimum requirements for the cables listed below set by the individual product specification.

4.1.2 In order to be considered responsive, all cable being bid shall be UV rated for outdoor installation.

4.1.3 A numerical sequence shall be marked on the outer jacket, at intervals no greater than 10 (10) feet, to facilitate determination of length of cable and amount of cable remaining on the reel. The height of the marking shall be 2.5 mm nomin

4.1.4 OFFERORS MUST SUBMIT A MANUFACTURE PRODUCT DATA SHEET FOR EACH ITEM BEING BID WITH THEIR OFFER PACKAGE. THE MANUFACTURE PRODUCT DATA SHEET SHALL INCLUDE:

4.1.4.1 Design dimensions;

4.1.4.2 Specifications;

4.1.4.3 UV cable rating; and

4.1.4.4 Installation process.

4.1.5 Each type of listed cable should be on reels with 3” hole for the City’s reel support tube.

4.1.6 All orders shall be exact footage only.

4.1.7 Materials shall be bid on-the-basis of FOB destination, freight prepaid.

4.1.8 All cable shall meet the latest relevant IMSA specifications.

5.0 Delivery Requirements

5.1 Delivery is to be made within 60 calendar days after the order is placed (either verbally or in writing). All orders must be shipped complete unless arrangements for partial shipments are made in advance.

5.2 Delivery shall be made to the following location unless otherwise specified by the City in the order:

5.3 The Vendor shall provide, with each delivery, a Shipping or Delivery Ticket showing the description of each item, quantity, and unit price.

5.4 The Vendor shall confirm the quantity to be shipped on all orders within two (2) hours of notification from the City in writing and/or in a method and manner as mutually agreed to by the Contractor and the Contract Manger or designee.

6.0 Specific Invoice Requirements

The City’s preference is to have invoices emailed to TPWAccountsPayable@austintexas.gov or mailed to the below address:

City of Austin

For questions regarding your invoice/payment please contact the City Contract Manager.

7.0 Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:

City Contract Administrator

8.0 Appendices/Exhibits