IFQ_6200_AJC1016_SOW_v1.docx

City of Austin Scope of Work for Bike Repair Stations and Bike Repair Tools

1.0 Introduction

About the City of Austin The City of Austin, Texas, population 840,000, is the 13th largest city in the country. This vibrant and dynamic city tops numerous “Best” lists for business, entertainment, cost of living and quality of life. Austin was selected as the “Best City for the Next Decade” (Kiplinger), the “Top Creative Center” in the US (Entrepreneur.com) and is in the Top Seven List of Intelligent Communities for 2012 as ranked by the Intelligent Community Forum. Austin continues to lead the country with its vision of being the “Most Livable City in the Country”, emerging as a player on the international scene with such events as SXSW, Formula 1 and being home to companies such as Apple, Samsung, Dell, The Seton Healthcare Family and St. David's HealthCare systems.

From the home of state government and the City of Texas, to the “Live Music Capital of the World” and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. Since 1900, Austin's population has doubled every 20 years, with continued projected record-breaking growth into the next decade and beyond.

2.0 Purpose

The purpose of this Invitation for Quote is to procure bike repair stands and bike repair tools for a Bike Tool Loan Program being piloted by Austin Transportation and Public Works and Austin Public Library. The goal of the pilot is to increase access to basic bicycle maintenance tools by allowing the public to check out bike tools at select library locations. Items include outdoor bike repair stations, mounting posts, bike repair tools, etc.

3.0 Tasks/Requirements Comment by Figueroa-Casas, Manuela: Should we list the items that we need them to provide? Or add a “Offer the products included in the price sheet?”? Also, we will likely need to order replacements of all these items. Is that possible under these terms? Do we need to include anything about warranty? Comment by Figueroa-Casas, Manuela: Here is info on warranty: https://www.parktool.com/en-us/form/warranty Comment by Colbert, Andre: Yes we typically refer the vendors to the price sheet but I will make some edits to include the item numbers on the price sheet Comment by Colbert, Andre: This will be a Central Transaction so this will be a “one time” purchase . We can only include warranties on long term Master agreements we will add warranty terms for that specific SOW , we can increase quantities on the price sheet to cover for potential replacement parts.

3.1 The Contractor shall:

3.1.1 Have a minimum of one (1) year experience supplying bike repair tools and repair station products to an agency similar in size and scope to the City.

3.1.2 Be an authorized dealer/reseller of the products offered. Comment by Figueroa-Casas, Manuela: Since we increased quantities to account for replacements, do we need to include a line about providing UP TO the quantities listed on quote sheet? Comment by Colbert, Andre: No need to add, the vendor will need to supply the exact amount we are requesting on the quote sheet since this is a one time purchase

4.0 Delivery Requirements

4.1 Delivery is to be made within 30 calendar days after the order is placed (either verbally or in writing). All orders must be shipped complete unless arrangements for partial shipments are made in advance.

4.2 Delivery shall be made to the following location unless otherwise specified by the City in the order:

ATPW – 5202 Ben White Austin, TX 78702

4.3 The Vendor shall provide, with each delivery, a Shipping or Delivery Ticket showing the description of each item, quantity, and unit price.

4.4 The Vendor shall confirm the quantity to be shipped on all orders within two (2) hours of notification from the City in writing and/or in a method and manner as mutually agreed to by the Contractor and the Contract Manger or designee.

5.0 Specific Invoice Requirements

The City’s preference is to have invoices emailed to TPWAccountsPayable@austintexas.gov or mailed to the below address:

City of Austin

Department

For questions regarding your invoice/payment please contact the City Contract Manager.

7.0 Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Comment by Figueroa-Casas, Manuela: Should this be Vendor or Contractor? I see both throughout the document Comment by Colbert, Andre: We can keep this as Contractor, this SOW is from an official template from Central Purchasing so we wont run into any miscommunications with verbiage Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:

Number Email Address

Jacob Barrett 512-978-0832

512-974-1430 Manuela.figueroa-casas@austintexas.gov

Jacob.barrett@austintexas.gov

Administrator

8.0 Appendices/Exhibits Comment by Figueroa-Casas, Manuela: Should the price sheet be listed here?

8.1 THS-1.2 Trailhead Workstation Features

· Dimensions of tool box: 12.2" x 8.7" x 2.6" (31 x 22 x 6.6 cm)

· Tubes extend 17" (43 cm) from mounting surface

· Includes weatherproofed versions of the following tools:

· AWS-11 Folding Hex Wrench Set

· SD-2 Screwdriver — #2 Phillips

· SD-6 Screwdriver — 6 mm Flat Blade

· PW-5 Pedal Wrench

· TL-5 Tire Lever Set

· TWS-2 Folding Torx®-Compatible Wrench Set

8.2 THP-1 Mounting Post Features

· Height: 62.25" (158 cm), positioning THS-1 arms at 50.5" (128 cm)

· Includes THS-1 mounting fasteners

· 6" (15 cm) square base with mounting holes to mount directly into hard surface or to Park Tool

· #130 Base Plate (hardware kit # 128-3K available separately)

8.3 AWS-11 Fold-up Hex Wrench set Features

· Includes 3 mm, 4 mm, 5 mm, 6 mm, 8 mm, and 10 mm hex wrenches

· Dimensions: 114 x 40 x 25 mm (4.5" x 1.6" x 1")

· Weight: 246 grams (6.86 oz.)

8.4 SD-2 #2 Phillips Screwdriver Features

· #2 Phillips tip

· Length: 210 mm (8.25")

· Shaft diameter: 6 mm (0.25")

8.5 SD-6 6mm Flat blade Screwdriver Features

· 6 mm flat blade tip

· Length: 210 mm (8.25")

· Shaft diameter: 6 mm (0.25")

8.6 PW-5 Pedal Wrench Features

· Length: 11.5" (290 mm)

· Weight: 256 g (9 oz.)

8.7 TL-5 Heavy Duty Tire Lever Features

· Set of two

· Dimensions (each): 203 mm x 28 mm x 5 mm (8" x 1.1" x 0.2")

· Weight (each): 167 grams (5.89 ounces)

8.8 TWS-2 Fold-Up Torx®-Compatible Wrench Set Features

· Includes T7, T9, T10, T15, T20, T25, T27, T30 and T40 wrenches

· 120 x 35 x 22 mm (4.75" x 1.375" x 0.875")

· 170 grams (6 oz.)

8.9 ST-3 3-Way Socket Wrench Features

· 8 mm, 9 mm, and 10 mm sockets

8.10 MW-15 15mm Metric Wrench Features

· 15mm Metric Wrench Revised 12/11/25 Scope of Work