IFPQ_Tree_Trimming_Solicitation_04A7387.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

December 11, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 04A7387

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 04A7387 entitled Tree Trimming in Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma Counties. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Cristina Martinez California Department of Transportation (Caltrans) Email address: cristina.martinez@dot.ca.gov Phone: (279) 234-2639

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Cristina Martinez Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/

Invitation for Price Quote IFPQ Number 04A7387

A) Purpose and Description of Services

1. Contractor shall furnish all labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and incidentals necessary to provide routine and non-routine tree trimming services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall possess a C49 Tree and Palm Contractor license issued by the California Contractors

State License Board.

2. Bidder and/or subcontractor shall possess at time of quote submittal and for the duration of the contract, valid and current C-31 Construction Zone Traffic Control Contractor license issued by the CSLB, for the type of work to be performed

3. Bidder shall possess at the time of bid submittal and for the duration of the Agreement, a valid and current Arborist Certification from the International Society of Arboriculture. This will be verified by Caltrans Contract Manager prior to the start of work.

4. Bidder shall have a valid and current certification and annual training as a Line-clearance Tree Trimmer as defined by OSHA regulations under 1910.269. This will be verified by Caltrans Contract Manager prior to the start of work.

5. Bidder shall have a valid and current Crane Operator Certification from the National Commission for the Certification of Crane Operators (NCCCO) as defined by Title 8 CCR

5006.1. This will be verified by Caltrans Contract Manager prior to the start of work.

6. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

7. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration.

8. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV).

9. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders December 11, 2025 Written Question Submittal December 18, 2025 2:00 P.M.

Final Date for Quote Submission December 30, 2025 2:00 P.M.

Proposed Award Date (estimate) January 14, 2026

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by December 18, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7387. Questions must be sent to the following email:

Email: Cristina.Martinez@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages State General Prevailing Wage Rates will apply for the Counties of Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements A. Contractor must have a valid Motor Carrier Permit(s) (MCP) issued from the Department of

Motor Vehicles (DMV) for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement.

Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

9. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

10. Contractor’s License Bidder shall have at time of quote submittal and for the duration of the contract, a valid, current C- 49 Tree and Palm Contractor license issued by the CSLB. Bidder and/or its Subcontractor(s) must have at time of quote submittal and for the duration of the contract, valid and current C-31 Construction Zone Traffic Control Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof.

Code Section 7028.15)

11. Subcontractors

Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If a Subcontractor(s) is used, complete the Bidder Declaration (GSPD–05-105).

Bidder must ensure Subcontractor(s) shall have all necessary licenses, permits, and/or certifications to accomplish its portion of the work. Failure of a Subcontractor(s) to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Contractor may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB)/Micro Business (MB)/SB for the purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), with the same status of Contractor. No work may be subcontracted to any business not certified as a SB/MB/SB-PW or DVBE by DGS. Contractor must ensure the Subcontractor(s) is DGS Certified SB/MB/SB-PW or DVBE and has all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents..

14. Bonds Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

15. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

16. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

17. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by

Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE

QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7387

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: cristina.martinez@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at cristina.martinez@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles mailto:cristina.martinez@dot.ca.gov mailto:cristina.martinez@dot.ca.gov that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

19. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7387 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item No

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 300 Per Crew Hour

All labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and incidentals necessary to provide Routine Tree Trimming/Pruning/Removal Crew consisting of minimum two (2) persons as described in Exhibit A, Scope of Work. NOTE: Crews of more than two persons constitute one crew hour for purposes of compensation.

2 300 Per Crew Hour

All labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and incidentals necessary to provide Non-Routine Tree Trimming/Pruning/Removal Crew consisting of minimum two (2) persons as described in Exhibit A, Scope of Work. NOTE: Crews of more than two persons constitute one crew hour for purposes of compensation.

3 50 Per Crew Hour

All labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and incidentals necessary to provide Routine Aerial Tree Trimming/Pruning/Removal Crew consisting of minimum four (4) persons as described in Exhibit A, Scope of Work. NOTE: Crews of more than four persons still constitute one crew hour for purposes of compensation.

4 50 Per Crew Hour

All labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and incidentals necessary to provide Non-Routine Aerial Tree Trimming/Pruning/Removal Crew consisting of minimum four (4) persons as described in Exhibit A, Scope of Work. NOTE: Crews of more than four persons still constitute one crew hour for purposes of compensation.

5 150 Per Stump All labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and incidentals necessary to provide Stump Removal as described in Exhibit A, Scope of Work

6 10 Per Hour Routine Traffic Control if Caltrans is unavailable as described in Exhibit A, Scope of Work $ $

7 10 Per Hour Non-Routine Traffic Control if Caltrans is unavailable as described in Exhibit A, Scope of Work $ $

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Add Items 1-7)

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05105) Bidder Declaration

☐ Copy of current and valid Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV)

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 04A7387

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) tree trimming, pruning, and removal services, as described herein.

Contractor shall provide all labor, tools, equipment, materials, supplies, disposal costs, traffic control, vehicles, fuel, crane/hoist, permits, travel, and incidentals necessary to provide routine and non-routine tree thinning, pruning, skirting, removal of tree/shrubs/vines, chipping, removal/grinding of stumps adjacent to energized power lines and any associated non-energized lines; clean up, and proper disposal of all debris generated by the tree trimming operations including palm trees and palm debris.

2. The services shall be performed at various locations for Caltrans District 4 Right of Way Property Management and Excess Lands (service area), in the counties of Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma. These properties may include freeways, highways, vacant parcels and improved residential, agricultural, industrial, and commercial properties.

3. Any reference to Caltrans Contract Manager shall also include his/her designee.

4. This Agreement will commence on January 30, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on July 30, 2028 (estimate). The routine services shall be provided during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m., excluding State holidays. The non-routine services shall be provided on days and times specified by Caltrans Contract Manager and may take place outside the normal business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m., and on State holidays. The parties may amend this Agreement as permitted by law.

5. This Agreement cites specific portions of the most current version of the Caltrans 2024 Standard Plans and Specifications (including revisions), herein collectively referred to as the “Standard Specifications”.

The Standard Specifications can be accessed via the Internet at:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications. Only the sections of the Standard Specifications cited in this Agreement are requirements and are hereby incorporated by this reference as if attached to this Agreement. All other portions of the Standards Specifications are not applicable to this Agreement.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: 04 Right of Way Project Manager:

Caltrans Contract Manager: TBD Address 111 Grand Avenue Oakland, CA 94612

Address

Business Phone Number: Business Phone Number:

Email: Email:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications

7. Assignment of Work A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for routine and non-routine services. See Attachment 2, Sample Service Request.

B. The Service Request shall include the following information:

1) Agreement Number 04A7387

2) Service Request Number

3) Date of Request

4) Caltrans Contract Manager’s name

5) Prospective Date of Service

6) Type of Service (routine or non-routine)

7) Time of Service (day(s) and time(s))

8) Location Address of service

9) Specific Scope of Work to be performed under the Service Request, in accordance with the Scope of Work in this Exhibit A

10) Signature of Caltrans Contract Manager

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within 48 hours of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with a written Service Request. Once contacted for non-routine services, Contractor shall have two (2) hours to respond to Caltrans Contract Manager.

E. Maximum term per routine Service Requests shall not exceed three (3) months, NO EXCEPTIONS.

F. Contractor shall only perform the work authorized and described in the Service Request that has been approved by Caltrans Contract Manager. If non-contemplated work is required to accomplish the intent of the order, additional authorization by email shall be obtained from Caltrans Contract Manager before said work is begun.

8. Detailed Description of Work A General Work Requirements

1) Contractor shall perform the following: thinning, pruning, skirting, removal of trees/shrubs/vines;

chipping, removal/grinding of stumps, adjacent to energized power lines and any associated non-energized lines. Clean up and proper disposal of all debris generated by the tree trimming operations shall be considered as included in the line items as specified on the bid sheet.

These costs will be considered as included in Price Quote Proposal, Attachment 1.

2) Contractor shall have experienced and professional employees capable of removing trees and operating a personnel hoist. Contractor’s employees must be competent workers capable of manual labor, dragging brush/limbs to a staging area, chipping and loading brush, limbs, palm fronds and wood.

3) Contractor shall work on, under, or around level terrain, as well as steep slopes, heights, uneven terrain, overgrown vegetation, and within or around residential yards, agricultural, industrial, and commercial properties or structures with and without intact utility connections, and generally lacking artificial climate control and drinkable water supply.

4) The work shall consist of thinning, pruning, skirting, removing, chipping, grinding, clean-up and disposal of debris, trees, palm trees, and vines to help control traffic hazards, fire hazards, sight lines, and maintain overgrowth of various types and sizes of trees.

a) Inspection shall include but not be limited to observation, investigation, sampling, testing, and submission to Caltrans of oral and written reports regarding the following aspects of subject trees or other vegetation:

i. general health

ii. remaining life expectancy

iii. expected growth pattern and density

iv. value to watershed preservation and stormwater/wind/erosion control

v. appropriateness at current location, including aesthetic appeal, soil and water needs, root and other invasiveness, allergens and other plant products, and other interaction with nearby improvements and vegetation, neighbors, and passersby

vi. presence of particular disease, condition or infestation

vii. potential danger to neighboring persons, passersby, and property

viii. practical ability to treat, relocate, or salvage

ix. merchantability

x. estimated cost of treatment, relocation, salvage, trimming, removal, or replacement

(or a combination of these)

xi. Contractor's ability to provide above services.

b) Trimming shall include but not be limited to heading, reduction, and removal or lopping of limbs and branches from living or fallen timber and other vegetation.

c) Thinning shall include but not be limited to selective pruning or removal of branches or individual entire plants to lessen vegetative density or improve plant health.

d) Removal shall include but not be limited to trunk and branch cutting and felling, stump pulling and grinding, preparation for salvage or disposal, chipping or mulching in place and off-site disposal. Contractor shall ordinarily cut trunks at 12 inches above soil grade to facilitate stump removal, unless otherwise directed by Caltrans Contract Manager.

e) Stump Removal/Grinding includes removing all stump-associated wood to a depth of 18 inches below soil grade by either stump removal or grinding and grubbing, fill of excavated wood with clean soil, and distribution of ground or chipped wood on-site or legal disposal of wood as outlined in Exhibit A, Section 8.B.1.c. Rate is per stump.

f) Other Tree-Related Work includes other arborist, tree care, and plant service work (e.g., plant disease treatment, tree limb reinforcement, root protection), necessary to perform the services of this Agreement, as requested by Caltrans Contract Manager. Rate is per worker per hour.

5) Labor shall include employees, subcontractors and outsourced specialty staff, supervisors and overseers; travel to and from worksites, employee overtime, lodging and meals, per diem, incidentals and individual safety equipment provided by Contractor to each employee.

6) Materials shall include all work materials including but not limited to fuel, motor and insecticidal oils, saw blades and chains, fasteners and other hardware, fungicide and other topical treatments, paint, cement, soap and other cleaners, tarps and drop cloths, trash bags, and restocking costs for same. Materials furnished and used by Contractor under this Agreement shall be new.

7) Equipment shall include all manual and motorized saws and chainsaws, brushes, rollers, ladders, stilts, ropes and cables, hand tools, other tools (disposable or reusable), traffic control devices, traffic control systems, flags, machinery, vehicles and accessories necessary to provide the services requested under this Agreement. Contractor shall be responsible for furnished equipment repairs, routine service, replacement of worn and broken parts, and general and tire maintenance, and shall provide all fuel, oil, and other products necessary for equipment operation at its sole cost.

8) Disposal Fees (included in bid rate) shall include all packing, storage, hauling, and dump or landfill or recycling costs for disposal of used or broken materials and equipment, trees and other vegetation and waste arising from Contractor's work pursuant to a Service Request.

All dump and landfill facilities must be preapproved by Caltrans Contract Manager to ensure all debris generated by this Agreement is legally disposed of in compliance with all applicable State and Federal regulations; Contractor shall provide disposal receipts from the approved disposal site.

9) Billable work hours start when Contractor arrives and begins work at the job site (including preparation of required safety plans), and end when Contractor leaves the job site or, for those involved in material disposal, the legal disposal site or temporary holding facility. No per diem will be paid. No additional payment will be made for travel time to and from the job site.

10) Contractor shall not bill Caltrans overtime or other premium pay for work performed pursuant to routine and non-routine Service Requests. Contractor is expected to have adequate staffing to cover regular Caltrans Service Requests under this Contract within the specified timeframe, without resort to overtime, after hours, or holiday work.

Contractor must pay employee overtime, holiday pay, and like-premium pay according to State and Federal requirements, without cost to Caltrans if this expectation is not met.

11) All work shall be performed under the direction of Caltrans Contract Manager.

B. All Contractor crews shall consist of personnel and equipment as described below:

1) On occasion, Caltrans Contract Manager may request two (2) crews, as needed.

a.) Basic tree pruning/trimming and removal (Ground) crew and equipment shall consist of a minimum crew of two (2) personnel qualified for use of chainsaw and chipper, chip truck with dump bed (minimum two (2) ton capacity) for removal of chips, branches, wood, and debris. Signs and cones for shoulder closures as required. Compensation is based on the minimum crew size of two (2) persons, as stated on Attachment 1, Price Quote Proposal. No additional compensation will be paid for crews larger than two (2) persons.

b) Basic Tree Trimming (Aerial) Crew and Equipment shall consist of a minimum crew of four

(4) personnel – two (2) fully qualified tree trimmers, and two (2) ground persons, with a personnel hoist, chainsaws, chipper, chip truck with dump bed (minimum two (2) ton capacity) for removal of chips, branches, wood, and other debris. Signs and cones for shoulder closures as required. Compensation is based on the minimum crew size of four (4) persons, as stated on Attachment 1, Price Quote Proposal. No additional compensation will be paid for crews larger than four (4) persons.

c) Stump removal crew shall consist of a minimum crew of two (2) laborers qualified in the use of a stump grinder, means for debris removal, and equipment as required. Rate is per stump, unless associated with a tree removal, and shall be included in Price Quote Proposal, Attachment 1 for tree removal. Signs and cones for shoulder closures as required.

d) Working within 10 feet of power lines (overhead line work) and equipment shall include at least two (2) line-clearance tree trimmers as defined by OSHA regulations under 1910.269.

e) For crews’ safety and personal appearance to the public, crew members shall wear Class II reflective wear clothing and footwear appropriate for the work being performed. Clothing shall be clean and free of tears and holes.

2) All above-ground tree crew workers must be professional climbers capable of operating and trimming from the personnel hoist. All employees shall set and maintain traffic control safely and properly.

3) Climbing ropes shall be industry standard 20-mm (1/2 inch) synthetic tree surgeon's rope. Ropes shall be kept in special boxes on the truck to keep them dry and away from the other tools. Limbs shall not be lowered with the climbing rope.

4) Contractor shall have tree crew personnel certified on energized line clearance to perform tree trimming within the proximity of any energized power lines or associated non-energized lines. A copy of this certification shall be made available to Caltrans at any time.